e6vk
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C.
20549
Form 6-K
Report of Foreign Private Issuer
Pursuant to Rule 13a-16 or 15d-16
of the Securities Exchange Act of 1934
For the month of
March
2006
Commission File Number 000-31062
Oncolytics Biotech Inc.
(Translation of registrants name into
English)
Suite 210, 1167 Kensington Crescent NW
Calgary, Alberta, Canada T2N 1X7
(Address of principal executive offices)
Indicate by check mark whether the registrant files or will file annual reports
under cover Form 20-F or Form 40-F.
Indicate by check mark if the registrant is submitting the Form 6-K in paper as
permitted by Regulation S-T Rule 101(b)(1): o
Note: Regulation S-T Rule 101(b)(1) only permits the submission in paper of a
Form 6-K if submitted solely to provide an attached annual report to security
holders.
Indicate by check mark if the registrant is submitting the Form 6-K in paper as
permitted by Regulation S-T Rule 101(b)(7): o
Note: Regulation S-T Rule 101(b)(7) only permits the submission in paper of a
Form 6-K if submitted to furnish a report or other document that the registrant
foreign private issuer must furnish and make public under the laws of the
jurisdiction in which the registrant is incorporated, domiciled or legally
organized (the registrants home country), or under the rules of the home
country exchange on which the registrants securities are traded, as long as
the report or other document is not a press release, is not required to be and
has not been distributed to the registrants security holders, and, if
discussing a material event, has already been the subject of a Form 6-K
submission or other Commission filing on EDGAR.
Indicate by check mark whether by furnishing the information contained in this
Form, the registrant is also thereby furnishing the information to the
Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of
1934.
If Yes is marked, indicate below the file number assigned to the registrant
in connection with Rule 12g3-2(b): 82 -
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the
registrant has duly caused this report to be signed on its behalf by the
undersigned, thereunto duly authorized.
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Oncolytics
Biotech Inc.
(Registrant) |
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Date March 31, 2006 |
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By: |
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/s/ Doug Ball
Doug Ball
Chief Financial Officer |
NOTICE OF ANNUAL AND SPECIAL MEETING
OF SHAREHOLDERS TO BE HELD ON APRIL 26, 2006
-AND-
MANAGEMENT PROXY CIRCULAR
March 24, 2006
TABLE OF CONTENTS
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NOTICE
OF ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
April 26, 2006
TO THE SHAREHOLDERS OF ONCOLYTICS BIOTECH INC.
NOTICE IS HEREBY GIVEN that the annual meeting (the Meeting) of shareholders of Oncolytics
Biotech Inc. (the Corporation) will be held at the St Andrews Club & Conference Centre,
27th Floor, 150 King Street West, Toronto, Ontario, on Wednesday, April 26, 2006 at 4:30
p.m. (Eastern time). The purpose of the meeting is to consider, and to take action with respect to,
the following matters:
1. |
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the receipt of the audited financial statements of the Corporation for the year ended
December 31, 2005, together with the auditors report thereon; |
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2. |
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the election of directors of the Corporation for the ensuing year; |
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3. |
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the appointment of auditors for the Corporation for the ensuing year and the
authorization of the directors to fix their remuneration; |
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4. |
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the approval of an increase in the number of common shares reserved for issuance
pursuant to the Corporations stock option plan; |
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5. |
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the amendment of the articles of the Corporation to align the articles with recent
amendments to the Business Corporations Act (Alberta) and provide greater flexibility with respect
to the location of meetings of shareholders of the Corporation; and |
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6. |
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the transaction of such other business as may properly be brought before the Meeting or
any adjournment or adjournments thereof.
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Shareholders are referred to the accompanying Management Proxy Circular dated March 24, 2006 (the
Information Circular) for more detailed information with respect to the matters to be considered
at the Meeting.
A shareholder may attend the Meeting in person or may be represented thereat by proxy. Shareholders
who are unable to attend the Meeting in person are requested to date, sign and return the
accompanying Instrument of Proxy, or other appropriate form of proxy, in accordance with the
instructions set forth in the Information Circular. An Instrument of Proxy will not be valid unless
it is deposited at the offices of Computershare Trust Company of Canada, Proxy Department, 100
University Avenue, 9th Floor, Toronto, Ontario M5J 2Y1, (fax number: 905-771-4414) not
less than forty-eight (48) hours (excluding Saturdays and holidays) before the Meeting, or any
adjournment thereof. A person appointed as proxyholder need not be a shareholder of the
Corporation.
Only persons registered as holders of common shares on the records of the Corporation as of the
close of business on March 17, 2006 are entitled to receive notice of the Meeting.
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DATED as of the 24th day of March, 2006. |
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BY ORDER OF THE BOARD OF DIRECTORS |
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(signed) Dr. Bradley G. Thompson |
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President and Chief Executive Officer |
Annual and Special Meeting of Shareholders
to be held on April 26, 2006
MANAGEMENT PROXY CIRCULAR
SOLICITATION OF PROXIES
This Management Proxy Circular (the Information Circular) is furnished in connection with
the solicitation by the management of Oncolytics Biotech Inc. (Oncolytics or the Corporation)
of proxies to be used at the annual and special meeting (the Meeting) of the shareholders (the
Shareholders) of the Corporation, which is to be held at the time and place and for the purposes
set forth in the accompanying Notice of Meeting and in this Information Circular. Solicitation of
proxies will be primarily by mail, but may also be undertaken by way of telephone, facsimile or
oral communication by the directors, officers and regular employees of the Corporation, at no
additional compensation. Costs associated with the solicitation of proxies will be borne by the
Corporation.
Appointment of Proxyholders and Revocation of Proxies
Bradley G. Thompson and Douglas A. Ball (the management designees named in the accompanying
Instrument of Proxy) are both officers of the Corporation. A Shareholder has the right to appoint a
person (who need not be a Shareholder) other than Bradley G. Thompson or Douglas A. Ball, to
represent the Shareholder at the Meeting. To exercise this right, a Shareholder should insert the
name of the other person in the blank space provided on the Instrument of Proxy or complete another
appropriate form of proxy. A form of proxy will not be valid unless it is deposited at the offices
of Computershare Trust Company of Canada, Proxy Department, 100 University Avenue, 9th
Floor, Toronto, Ontario, M5J 2Y1, (fax number: 905-771-4414) not less than forty-eight (48) hours
(excluding Saturdays and holidays) before the time of the Meeting, or any adjournment thereof.
A Shareholder who has given a form of proxy may revoke it, in any manner permitted by law
including, by instrument in writing executed by the Shareholder or by his or her duly authorized
attorney or, if the Shareholder is a corporation, executed by a duly authorized officer or attorney
of the corporation and deposited either at the registered office of the Corporation, being Bennett
Jones LLP, 4500 Bankers Hall East, 855 2nd Street S.W., Calgary, Alberta T2P 4K7, at any time up
to and including the last business day preceding the day of the Meeting, or any adjournment thereof
at which the form of proxy is to be used, or with the Chairman of such Meeting on the day of the
Meeting or any adjournment thereof. In addition, a form of proxy may be revoked by the Shareholder
personally attending at the Meeting and voting his or her shares.
Signing of Proxy
The Instrument of Proxy must be signed by the Shareholder or the Shareholders duly
appointed attorney authorized in writing or, if the Shareholder is a corporation, by a duly
authorized officer. An Instrument of Proxy signed by a person acting as attorney or in some other
representative capacity (including a
- 2 -
representative of a corporate Shareholder) should indicate that persons capacity (following his or
her signature) and should be accompanied by the appropriate instrument evidencing qualification and
authority to act (unless such instrument has previously been filed with the Corporation).
Voting of Proxies and Exercise of Discretion by Proxyholders
All common shares of the Corporation (Common Shares) represented at the Meeting by properly
executed proxies will be voted on any ballot that may be called for and, where a choice with
respect to any matter to be acted upon has been specified in the Instrument of Proxy, the Common
Shares represented by the proxy will be voted in accordance with such instructions. The management
designees named in the accompanying Instrument of Proxy will vote or withhold from voting the
Common Shares in respect of which they are appointed in accordance with the direction of the
Shareholder appointing them on any ballot that may be called for at the Meeting. In the absence of
such direction, the Common Shares will be voted FOR: (i) the election of directors set forth in
this Information Circular; (ii) the reappointment of Oncolytics current auditors, at such
remuneration as may be determined by the board of directors of the Corporation; (iii) the approval
by way of ordinary resolution, of an increase in the number of Common Shares reserved for issuance
pursuant to the Corporations stock option plan (the Plan); and (iv) the approval by way of a
special resolution, of the amendment to the articles of the Corporation, all as more particularly
described in this Information Circular. The accompanying Instrument of Proxy also confers
discretionary authority upon the persons named therein with respect to amendments of, or variations
to, the matters identified in the Notice of Annual and Special Meeting and with respect to other
matters that may properly be brought before the Meeting. At the time of printing this Information
Circular, the management of the Corporation knows of no such amendment, variation or other matter
to come before the Meeting other than the matters referred to in the Notice of Annual and Special
Meeting.
VOTING SHARES AND PRINCIPAL HOLDERS OF COMMON SHARES
Voting of Common Shares General
The record date for the purpose of determining holders of Common Shares is March 17, 2006.
Shareholders of record on that date are entitled to receive notice of and attend the
Meeting and vote thereat on the basis of one vote for each Common Share held, except to the extent
that: (i) a registered Shareholder has transferred the ownership of any Common Shares, subsequent
to March 17, 2006; and (ii) the transferee of those Common Shares produces properly endorsed share
certificates, or otherwise establishes that he or she owns the Common Shares and demands, not later
than ten days before the Meeting, that his or her name be included on the Shareholder list before
the Meeting in which case the transferee shall be entitled to vote his or her Common Shares at the
Meeting. The transfer books will not be closed.
As at the date hereof, there were 36,236,748 Common Shares issued and outstanding.
Advice to Beneficial Holders of Common Shares
The information set forth in this section is of significant importance to many Shareholders as a
substantial number of Shareholders do not hold their Common Shares in their own name.
Shareholders who do not hold their Common Shares in their own name (referred to in this Information
Circular as Beneficial Shareholders) should note that only proxies deposited by Shareholders
whose names appear on the records of the Corporation as the registered holders of Common Shares can
be recognized and acted upon at the Meeting. If the Common Shares are listed in an account
statement provided to a Shareholder by a broker, then in almost all cases those shares will not be
registered in the
-3-
Shareholders name on the records of the Corporation. Such shares will more likely be registered
under the names of the Shareholders broker or an agent of that broker. In Canada, the vast
majority of such shares are registered under the name of CDS & Co. (the registration name for The
Canadian Depository for Securities, which acts as nominee for many Canadian brokerage firms).
Common Shares held by brokers or their agents or nominees can only be voted (for or against
resolutions) upon the instructions of the Beneficial Shareholder. Without specific instructions,
brokers and their agents and nominees are prohibited from voting shares for the brokers clients.
Therefore, Beneficial Shareholders should ensure that instructions respecting the voting of their
Common Shares are communicated to the appropriate person.
Applicable regulatory policy requires intermediaries/brokers to seek voting instructions from
Beneficial Shareholders in advance of Shareholders meetings. Every intermediary/broker has its own
mailing procedures and provides its own return instructions to clients, which should be carefully
followed by Beneficial Shareholders in order to ensure that their Common Shares are voted at the
Meeting. The purpose of the form of proxy supplied to a Beneficial Shareholder by its broker (or
the agent of the broker) is limited to instructing the registered Shareholder (the broker or agent
of the broker) how to vote on behalf of the Beneficial Shareholder. The majority of brokers now
delegate responsibility for obtaining instructions from clients to ADP Investor Communications
(ADP). ADP typically mails a special proxy form to the Beneficial Shareholders and asks
Beneficial Shareholders to return the proxy forms to ADP. Alternatively, Beneficial Shareholders
can either call their toll-free telephone to vote their Common Shares or access ADPs dedicated
voting website at www.proxyvotecanada.com to deliver their voting instructions. ADP then
tabulates the results of all instructions received and provides appropriate instructions respecting
the voting of Common Shares to be represented at the Meeting. A Beneficial Shareholder receiving a
proxy form from ADP cannot use that proxy to vote shares directly at the Meeting the proxy must
be returned to ADP well in advance of the Meeting in order to have the Common Shares voted.
Although a Beneficial Shareholder may not be recognized directly at the Meeting for the purposes of
voting Common Shares registered in the name of his or her broker (or agent of the broker), a
Beneficial Shareholder may attend at the Meeting as proxyholder for the registered Shareholder and
vote the Common Shares in that capacity. Beneficial Shareholders who wish to attend at the Meeting
and indirectly vote their Common Shares as proxyholder for the registered Shareholder should enter
their own names in the blank space on the Instrument of Proxy provided to them and return the same
to their broker (or the brokers agent) in accordance with the instructions provided by such broker
(or agent), well in advance of the Meeting.
Principal Holders of Common Shares
To the best of the knowledge of the directors and executive officers of the Corporation, as
at the date hereof, no persons or companies beneficially own, directly or indirectly, or exercise
control or direction over, shares that carry more than 10% of the voting rights attached to the
issued Common Shares other than as set forth below:
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Number of Oncolytics |
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Percentage of Oncolytics |
Name and Address |
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Common Shares Owned |
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Common Shares |
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Mellon Financial
Corporation Pittsburgh,
Pennsylvania |
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3,716,799(1) |
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10.25% |
Notes:
(1) |
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As reported by Mellon Financial Corporation on February 15, 2006 in its
Schedule 13G filing with the United States Securities and
Exchange Commission |
- 4 -
COMPENSATION OF EXECUTIVE OFFICERS
Summary Compensation Table
The following table sets forth information concerning the total compensation paid, during
each of the last three financial years (as applicable), to the Chief Executive Officer and Chief
Financial Officer of the Corporation and the other executive officers of the Corporation who
received total remuneration, determined on the basis of base salary and bonuses, in excess of
$150,000 during the financial year ended December 31, 2005 (the Named Executive Officers).
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Long Term |
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Annual Compensation |
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Compensation |
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Other Annual |
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Securities Under |
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All Other |
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Salary |
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Bonus |
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Compensation(1) |
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Options Granted |
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Compensation |
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Name and Principal Position |
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Year |
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($) |
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($) |
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($) |
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(#) |
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($) |
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Dr. Bradley G. Thompson |
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2005 |
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$ |
324,965 |
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$ |
107,667 |
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$16,500 |
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Nil |
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$19,498 |
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President and |
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2004 |
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$ |
276,750 |
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$ |
75,000 |
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$15,500 |
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380,000 |
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$16,605 |
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Chief
Executive Officer |
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2003 |
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$ |
240,000 |
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$ |
80,000 |
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$14,500 |
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139,000 |
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$14,400 |
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Douglas A. Ball |
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2005 |
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$ |
206,000 |
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$ |
53,333 |
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$16,500 |
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Nil |
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$12,360 |
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Chief
Financial Officer |
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2004 |
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$ |
185,812 |
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$ |
40,000 |
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$15,500 |
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200,000 |
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$11,149 |
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2003 |
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$ |
181,280 |
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$ |
40,000 |
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$14,500 |
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77,000 |
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$ 5,877 |
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Dr. Matthew Coffey |
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2005 |
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$ |
206,000 |
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$ |
53,333 |
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$16,500 |
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Nil |
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$12,360 |
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Chief Scientific Officer |
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2004 |
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$ |
184,500 |
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$ |
50,000 |
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$15,500 |
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200,000 |
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$11,070 |
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2003 |
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$ |
160,000 |
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$ |
40,000 |
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$14,500 |
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93,500 |
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$ 8,600 |
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Notes:
(1) |
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Perquisites and other personal benefits received in the respective periods did
not exceed the lesser of $50,000 and 10% of the total annual salary and bonuses for any of the named executive officers. The
dollar amounts set forth under this column relate to RRSP contributions made by the Corporation on
behalf of the Named Executive Officer. |
There are no long term incentive, benefit or actuarial plans in place. The Corporation does
not currently have a stock appreciation rights plan.
Stock Options
Option Grants During the Year Ended December 31, 2005
Stock options granted to the Named Executive Officers during the financial year ended December 31,
2005 were as follows:
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Closing |
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Common Shares |
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% of Total |
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Market Price |
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Under Options |
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Options Granted |
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Exercise |
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on Date of |
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Granted |
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in Fiscal Year |
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Price |
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Grant |
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Expiry Date |
Dr. Bradley G. Thompson
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Nil
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n/a
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n/a
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n/a
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n/a |
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Douglas A. Ball
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Nil
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n/a
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n/a
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n/a
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n/a |
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Dr. Matthew Coffey
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Nil
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n/a
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n/a
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n/a
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n/a |
- 5 -
Aggregated Option Exercises During the Year Ended December 31, 2005 and Financial Year-End
Option Values
The following table sets forth certain information respecting the numbers and accrued value of
unexercised stock options as at December 31, 2005 and options exercised by the Named Executive
Officers during the financial year ended December 31, 2005:
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Value of Unexercised : |
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Securities |
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Aggregate |
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Unexercised Options at |
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in-the-Money Options at |
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Acquired on |
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Value |
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December 31, 2005 |
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December 31, 2005 |
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Exercise |
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Realized |
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(#) |
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($)(2) |
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(#) |
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($)(1) |
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Exercisable |
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Unexercisable |
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Exercisable |
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Unexercisable |
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Dr. Bradley G. Thompson |
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350,000 |
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$ |
1,223,400 |
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921,000 |
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$ |
1,662,050 |
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Douglas A. Ball |
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Nil |
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641,500 |
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$ |
293,070 |
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Dr. Matthew Coffey |
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Nil |
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677,500 |
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$ |
1,547,420 |
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Notes:
(1) |
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The aggregate value realized represents the dollar value equal to the
difference between the exercise price of the options exercised and the market value of the Common
Shares on the Toronto Stock Exchange on the date the options were exercised, multiplied by the
number of options exercised. |
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(2) |
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The value of the unexercised in-the-money options has been determined by
subtracting the exercise price of the options from the closing Common Share price of $5.24 on
December 31, 2005, as reported by the Toronto Stock Exchange, and multiplying by the number of
Common Shares that may be acquired upon the exercise of the options. |
Employment Contracts
The Corporation has entered into employment agreements with each of the Named Executive
Officers (each an Employment Agreement). Pursuant to the terms of the Employment Agreements, Dr.
Thompson is entitled to an annual salary of $349,982 for the calendar year 2006, Mr. Ball is
entitled to an annual salary of $228,000 for the calendar year 2006 and Dr. Coffey is entitled to
an annual salary of $228,000 for the calendar year 2006. Further, each Named Executive Officer is
entitled to additional benefits and performance-based bonuses. The Employment Agreements provide
that each Named Executive Officer is subject to certain confidentiality and non-competition
restrictions during and following the course of their respective employment with the Corporation.
Each Employment Agreement shall continue until terminated by either party in accordance with the
notice provisions thereof.
Termination of Employment or Change of Control
If an Employment Agreement is terminated by the Corporation other than for cause, then all
unexercised and unvested stock options then held by the Named Executive Officer shall forthwith
vest and become exercisable and the Named Executive Officer shall be entitled to 12 months pay in
lieu of notice; except for the President and Chief Executive Officer who is entitled to 18 months
pay in lieu of notice. Further, if there is a change of control of the Corporation and a Named
Executive Officer is terminated without cause within two years following such change of control,
then the Named Executive Officer shall be entitled to 24 months pay in lieu of notice; except for
the President and Chief Executive Officer who is entitled to 36 months pay in lieu of notice.
Compensation of Directors
Each director who is not a salaried employee of the Corporation is entitled to a fee of
$1,500 per board meeting attended and $750 per committee meeting attended ($1,500 in respect of
audit committee meetings attended). The Corporation also grants to directors, from time to time,
stock options in accordance with the Plan and the reimbursement of any reasonable expenses incurred
by them while acting in their directors capacity. In the aggregate, a total of $52,500 in
directors fees was paid to the
- 6 -
board of directors of the Corporation (the Board or Board of Directors) during the fiscal year
ended December 31, 2005. During the fiscal year ended December 31, 2005, there were no options
granted to the directors.
Composition of the Compensation Committee
The Corporation has formed a Compensation Committee consisting of two outside directors (Dr.
Noujaim and Mr. Stewart for the first portion of the year and Mr. Stewart and Dr. Cochrane for the
latter portion of the year), neither of whom are nor have been employees or officers of the
Corporation or any of its affiliates. Mr. Stewart is presently the Chair of the Compensation
Committee.
Report on Executive Compensation
In arriving at its compensation decisions, the Compensation Committee considers the
long-term interests of the Corporation as well as its current stage of development. Based on these
factors, compensation is focused on performance-based factors. The Compensation Committee
undertakes market comparisons and provides advice to the Board of Directors on developing
appropriate compensation arrangements, based on information from other corporations, published data
and reports from external consultants. The Compensation Committee also makes specific
recommendations to the board of directors of Oncolytics with respect to compensation paid to the
Corporations executive and senior officers.
The objectives of the Corporations compensation arrangements are: (i) to attract and retain key
personnel; (ii) to encourage commitment to the Corporation and its goals; (iii) to align executive
interests with those of its shareholders; (iv) to reward executives for performance in relation to
predetermined and quantifiable goals; and (v) to identify and focus executives on key business
factors that affect shareholder value.
Submitted by the Compensation Committee:
Fred Stewart (Chair)
Bill Cochrane
Performance Graphs
The following graph and table compare the change in the cumulative total shareholder return
on the Common Shares over the period from December 31, 2000 to December 31, 2005 (assuming a $100
investment was made on December 31, 2000 at the opening price of the Common Shares on that date)
with the cumulative total return of the S&P TSX Composite Index over the same period, assuming
reinvestment of dividends.
- 7 -
CUMULATIVE TOTAL RETURN ON $100 INVESTMENT
Indebtedness of Directors and Senior Officers
No director, officer or proposed nominee for election as a director of the Corporation or
any associate of any such persons is, or has been, indebted to the Corporation.
Interest of Insiders in Material Transactions
Pursuant to an assignment dated July 29, 1999, the obligation to make certain milestone and
royalty payments to the parties that sold shares in the Corporation to SYNSORB Biotech Inc.
(SYNSORB) was assigned from SYNSORB to the Corporation. The Corporation thereby agreed to
indemnify and save harmless SYNSORB from all actions, suits, demands, claims,
costs, losses, expenses, charges and damages brought against SYNSORB in relation to the payment or
non-payment of such obligations; however, such assignment does not affect or release SYNSORB from
its liabilities and responsibilities under the terms of a share purchase agreement dated April 21,
1999 providing for the acquisition by SYNSORB of all of the then outstanding Common Shares. Part of
the milestone and royalty payments outlined in the share purchase agreement will be payable by the
Corporation to, among others, Dr. Thompson and Dr. Coffey in partial consideration for the sale of
their shares of the Corporation to SYNSORB.
Other than as discussed herein, there are no material interests, direct or indirect, of directors,
senior officers, any shareholder who beneficially owns, directly or indirectly, more than 10% of
the outstanding Common Shares or any known associate or affiliates of such persons, in any
transaction within the last
- 8 -
three years or in any proposed transaction which has materially affected or would materially affect
the Corporation.
EQUITY COMPENSATION PLAN INFORMATION
Under the Plan, as amended, the Board of Directors or the Compensation Committee may from
time to time designate directors, officers, employees of, or providers of services to, the
Corporation to whom options to purchase Common Shares of the Corporation may be granted and the
number of Common Shares to be optioned to each. Currently there are 3,662,461 Common Shares
reserved for issuance pursuant to the Plan, which represents approximately 10% of the issued and
outstanding Common Shares. At the Meeting, a resolution will be proposed to amend the Stock Option
Plan to increase the number of Common Shares reserved for issuance thereunder. See Amendment to
Stock Option Plan to Increase the Number of Shares Reserved for Issuance.
The number of Common Shares available that may be acquired under an Option granted to a Participant
(as defined in the Plan) shall be determined by the Board as at the time the Option is granted,
provided that: (i) the aggregate number of Common Shares reserved for issuance under this Plan,
together with all other security based compensation arrangement of the Corporation, to insiders
shall not exceed 10% of the issued and outstanding Common Shares (calculated on a non-diluted
basis); (ii) the aggregate number of Common Shares issued pursuant to this Plan, together with all
other security based compensation arrangement of the Corporation, within a one year period shall
not exceed 10% of the issued and outstanding Common Shares (calculated on a non-diluted basis); and
(iii) the aggregate number of Common Shares reserved for issuance to any one Participant under this
Plan, together with all other security based compensation arrangements of the Corporation, shall
not exceed five percent of the total number of issued and outstanding Common Shares (calculated on
a non-diluted basis).
Options may be exercised at a price (the Exercise Price) which shall be fixed by the Board at the
time the Option is granted. No Option shall be granted with an Exercise Price at a discount to the
market, which shall be the closing price of the Common Shares on the stock exchange upon which the
Common Shares are listed on the first day preceding the date of grant on which at least one board
lot of Common Shares traded on such exchange.
Options are generally granted for a term expiring on the tenth anniversary of the date of grant and
typically either vest immediately or as to one-third on each of the first, second and third
anniversaries following the date of grant.
Subject to any written agreement between the Corporation and a Participant providing otherwise, if
any Participant who is a director, officer, employee or consultant of the Corporation shall cease
to be a director, officer, employee or consultant of the Corporation for any reason other than
death or permanent disability, his Option will terminate immediately as to the then unvested
portion thereof, and at 5:00 p.m. (Calgary time) on the earlier of the date of expiration of the
Option Period (as defined in the Plan) and the ninetieth (90th) day after the date such
Participant ceases to be a director, officer, employee or consultant of the Corporation as to the
then vested portion of the Option.
Notwithstanding the foregoing, the Board may, at its sole discretion, extend the period during
which any Options may be exercised, in the case of Options held by non-management Directors, by not
more than one (1) year, and in the case of Options held by other persons, by not more than three
(3) years, but in no case longer than the normal expiry of the options.
- 9 -
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Common Shares |
|
|
|
Number of Common Shares to |
|
|
|
|
|
|
Remaining Available for Future |
|
|
|
be Issued Upon Exercise of |
|
|
Weighted-Average Exercise |
|
|
Issuance Under Equity |
|
Plan Category |
|
Outstanding Options |
|
|
Price of Outstanding Options |
|
|
Compensation Plans |
|
Equity compensation plans
|
|
|
3,634,550 |
|
|
$ |
4.66 |
|
|
|
27,911 |
|
approved by
securityholders |
|
|
|
|
|
|
|
|
|
|
|
|
Equity compensation |
|
Nil |
|
Nil |
|
Nil |
plans not approved by
securityholders |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
| |
|
Total |
|
|
3,634,550 |
|
|
$ |
4.66 |
|
|
|
27,911 |
|
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
The Board of Directors is responsible for overseeing the management of the business and
affairs of the Corporation. The Board of Directors is responsible for establishing the
Corporations policy direction and fundamental objectives. The Board of Directors delegates to
management the responsibility and authority to direct the Corporations day-to-day operations,
subject to compliance with Board-approved budgets and strategic plans. Certain matters, including
the acquisition or development of new lines of business, divestments and long-term financing, among
other things, must be approved in advance by the Board of Directors.
The Board of Directors discharges its responsibilities through preparation for and attendance at
regularly scheduled meetings, and through its committees. The Board of Directors reviews and
provides advice with respect to key strategic initiatives and projects, and reviews and assesses
processes relating to long range planning and budgeting. The Corporate Governance and Nominating
Committee assists the Board in matters pertaining to corporate values, beliefs and standards of
ethical conduct, as well as other corporate governance issues and the Audit Committee assists the
Board in matters pertaining to management information and internal control systems. The Board of
Directors also monitors financial reports, the conduct and results of the annual independent audit,
finance and accounting policies and other financial matters. In addition, the Audit Committee
reviews and approves the Corporations interim financial statements, and reviews and recommends the
year end audited financial statements for approval by the Board. The Board of Directors also has a
Compensation Committee, which is responsible for attracting, retaining and fairly compensating
employees of the Corporation. This Committee is also responsible for succession planning. Subject
to limited exceptions, these committees generally do not have decision-making authority. Rather,
they convey their findings and make recommendations on matters falling within their respective
mandates to the full Board of Directors.
The Board of Directors supports the principle that its membership should represent a diversity of
backgrounds, experience and skills. The Board, through the Corporate Governance and Nominating
Committee, reviews on an annual basis the appropriate characteristics of Board members in the
context of the current composition of the Board and the objectives and needs of the Corporation.
The following represents a tabular review of the corporate governance guidelines as outlined in
National Instrument 58-101 Disclosure of Corporate Governance Practices, and the Corporations
alignment with each of them.
- 10 -
|
|
|
|
|
Corporate Governance Guidelines |
|
Commentary |
|
|
|
|
|
1.
|
|
Board of Directors |
|
|
|
|
|
|
|
(a)
|
|
Disclose the identity of directors who are
independent.
|
|
As at December 31, 2005, the Corporation had eight board members. The six
independent directors of the Corporation are Dr. W. Cochrane, Mr. J. Dinning, Mr. M.
Lievonen, Dr. A.Noujaim, Mr. R.Schultz and Mr. F. Stewart.
|
|
|
|
|
|
(b)
|
|
Disclose the identity of directors who are not
independent, and describe the basis for that determination.
|
|
The two directors of the Corporation who are not independent are Dr. B.
Thompson the Chairman and Chief Executive Officer of the Corporation and Mr. D. Ball
the Chief Financial Officer of the Corporation. |
|
|
|
|
|
(c)
|
|
Disclose whether or not a majority of directors are
independent. If a majority of directors are not independent,
describe what the board of directors does to facilitate its
exercise of independent judgment in carrying out its
responsibilities.
|
|
A majority of the directors of the Corporation are independent.
|
|
|
|
|
|
(d)
|
|
If a director is presently a director of any other
issuer that is a reporting issuer (or the equivalent)
in a jurisdiction or a foreign jurisdiction, identify both
the director and the other issuer.
|
|
Directors who are presently directors of other reporting issuers and those
issuers:
Mr. Dinning: Western Financial Group, Finning International, Shaw Communications,
JED Oil Inc., Liquor Stores Income Fund, Parkland Income Fund and Russel Metals Inc.
Mr. Schultz: Rockwater Capital Corporation Dr. Cochrane: Resverlogix
Corporation, Medicure Inc. and Pheromone Sciences Corporation |
|
|
|
|
|
(e)
|
|
Disclose whether or not the independent
directors hold regularly scheduled meetings at which non-independent
directors and members of management are not in attendance. If the
independent directors hold such meetings, disclose the
number of meetings held since the beginning of the issuers
most recently completed financial year. If the independent
directors do not hold such meetings, describe what the board does to
facilitate open and candid discussion among its
independent directors.
|
|
Independent directors hold an in camera session without the presence of any
director who is not independent and without the presence of any management members,
at each scheduled Board meeting. During the most recently completed financial year
the independent Board members have held four such meetings.
|
|
|
|
|
|
(f)
|
|
Disclose whether or not the chair of the board is an
independent director. If the board has a chair or lead director who
is an independent director, disclose the identity of the independent
chair or lead director, and describe his or her role and
responsibilities. If the board has neither a chair that is
independent nor a lead director that is independent, describe what
the board does to provide leadership for its independent
directors.
|
|
The Board has appointed a chair who
is not independent, and has appointed Mr.
Schultz, who is an independent and unrelated director, as Lead Director.
The principal responsibility of the Lead Director is to ensure the independence of
the Board in the discharge of its responsibilities. In this regard, the Lead
Director, individually or with the support of the committees, consults with the
Chairman/President and Chief Executive Officer on Selection of committee
members and committee chairs, Board meeting and planning meeting agendas, the
format and adequacy of information provided to directors and the effectiveness of
Board meetings. The Lead Director also consults directly with other directors on
issues of Board independence or dissent, conflicts of interest of the
Chairman/President and Chief Executive Officer, or personal liability matters. |
- 11 -
|
|
|
|
|
|
|
Corporate Governance Guidelines |
|
Commentary |
|
|
|
|
|
|
|
(g) |
|
Disclose the attendance record of each director for all board meetings held since the beginning of
the issuers most recently completed financial year. |
|
There were four regularly scheduled
Board meetings in 2005. Dr. Thompson, Mr.
Ball, Mr. Schultz, Mr. Stewart, Dr.
Cochrane, and Mr. Dinning attended all
four meetings. Mr. Lievonen attended three
meetings and Dr. Noujaim attended two
meetings. |
|
|
|
|
|
|
|
2. |
|
Board Mandate |
|
Attached as Schedule A hereto. |
|
|
|
|
|
|
|
|
|
Disclose the text of the boards written mandate. If the board does not have a written mandate, describe
how the board delineates its role and responsibilities. |
|
|
|
|
|
|
|
|
|
3. |
|
Position Descriptions |
|
|
|
|
|
|
|
|
|
(a) |
|
Disclose whether or not the board has developed written position descriptions for the
chair and the chair of each board committee. If the board has not developed written position descriptions for
the chair and/or the chair of each board committee, briefly describe how the board delineates the role and
responsibilities of each such position. |
|
The Board has developed position
descriptions for the chair and the chair
of each Board committee which delineate
the role and responsibilities of these
positions. |
|
(b) |
|
Disclose whether or not the board and CEO have developed a written position description for the
CEO. If the board and CEO have not developed such a position description, briefly describe how the board
delineates the role and responsibilities of the CEO. |
|
The Board and the Chief Executive
Officer have developed a written position
description for the CEO which delineates the role and responsibility
of this position. |
|
|
|
|
|
|
|
4. |
|
Orientation and Continuing Education |
|
|
|
|
|
|
|
|
|
(a) |
|
Briefly describe what measures the board takes to orient new directors regarding:
(i) the role of the board, its committees and its directors, and
|
|
The Board provides new directors
with the Board and committee mandates and
reviews these with the new board members.
The Board and management review the nature
and operations of the Corporation,
initially upon appointment and continually
through scheduled Board meetings and other
sessions as required. |
|
|
|
|
|
|
|
|
|
(ii)
|
|
the nature and operation of the issuers business. |
|
|
|
|
|
|
|
|
|
(b) |
|
Briefly describe what measures, if any, the board takes to provide continuing education for its
directors. If the board does not provide continuing education, describe how the board ensures that its
directors maintain the skill and knowledge necessary to meet their obligations as directors. |
|
The Board provides continuing education for its Board members on issues relevant to the Corporation through Board interaction at Board meetings and ongoing
communications between scheduled meetings
as required or requested. |
|
|
|
|
|
|
|
5. |
|
Ethical Business
Conduct |
|
|
|
|
|
|
|
|
|
(a) |
|
Disclose whether or not the board has adopted a written code for the directors, officers
and employees. If the board has adopted a written code: |
|
|
|
|
|
|
|
|
|
|
|
(i) |
|
disclose how a person or company may obtain a copy of the code; |
|
The Board has adopted a written code
of conduct for the directors, officers and
employees of the Corporation. A copy of this code of conduct is available
on the Corporations website www.oncolvticsbiotech.com. |
- 12 -
|
|
|
|
|
|
|
Corporate Governance Guidelines |
|
Commentary |
|
|
|
(ii)
|
|
describe how the
board monitors compliance with its
code, or if the board does not
monitor compliance, explain whether
and how the board satisfies itself
regarding compliance with its code;
and
|
|
The Board satisfies itself regarding compliance with this code through its review of the activities of the
Corporation, discussions by the audit committee with the external auditors of the Corporation without management
present, and enquiries of management. |
|
|
|
|
|
|
|
|
|
(iii)
|
|
provide a cross-reference to
any material change report filed since
the beginning of the issuers most
recently completed financial year that
pertains to any conduct of a director or
executive officer that constitutes a
departure from the code.
|
|
To the best of our knowledge there has been no conduct by any director or executive officer that
constitutes a departure from the code and no material change reports have been filed pertaining to any such
conduct. |
|
|
|
|
|
|
|
(b) |
|
Describe any steps the board
takes to ensure directors exercise
independent judgement in considering
transactions and agreements in
respect of which a director or executive
officer has a material interest. |
|
The Board encourages and supports the exercise of independent judgment by directors in considering
transactions and agreements in respect of which a director or executive officer has a material interest. The
Board requires that any director or officer with a material interest in a transaction or agreement under
discussion disclose and declare their interest The Board then conducts all discussions with respect to the
transaction or agreement without the interested director or officer present for the determination and precludes
any interested director from voting thereon. |
|
|
|
|
|
|
|
(c) |
|
Describe any other steps the
board takes to encourage and promote a
culture of ethical business conduct. |
|
The Board encourages and promotes a culture of ethical business conduct through its actions and its
support and interaction with management and employees of the Corporation. |
|
|
|
|
|
|
|
6. |
|
Nomination of Directors |
|
|
|
|
|
|
|
|
|
(a) |
|
Describe the process by
which the board identifies new
candidates for board nomination. |
|
Directors provide potential candidates to the Corporate Governance and Nominating Committee of the Board.
The committee reviews the recommendations and the qualifications of the candidates and contacts the individuals
who are of interest to the Board. |
|
|
|
|
|
|
|
(b) |
|
Disclose whether or not
the board has a nominating committee
composed entirely of independent
directors. If the board does not have a
nominating committee composed entirely of
independent directors, describe what
steps the board takes to
encourage an objective nomination
process. |
|
The Corporate Governance and Nominating Committee is comprised entirely of independent
directors. |
|
|
|
|
|
|
|
(c) |
|
If the board has a
nominating committee, describe the
responsibilities, powers and
operation of the nominating
committee.
|
|
The Corporate Governance and Nominating Committee, in its capacity as the nominating committee has the
responsibility to present the annual slate of directors to the Board for the boards approval. Once approved by
the Board, the proposed selection will be presented to the shareholders for their approval at the next scheduled
annual meeting. During the year, this committee has the responsibility of locating and recommending additional
directors to fill vacancies or supplement the Board as required. |
- 13 -
|
|
|
|
|
Corporate Governance Guidelines |
|
Commentary |
|
|
|
|
|
7.
|
|
Compensation
|
|
|
|
|
|
|
|
(a)
|
|
Describe the process by
which the board determines the
compensation for the issuers directors
and officers.
|
|
The Board has established a Compensation Committee comprised entirely of independent directors. The
Compensation Committee reviews and reports to the Board on director and officer compensation
issues. In determining the compensation for the directors, the committee assesses the directors
roles and responsibilities and an analysis of the competitive position of the Corporations director
compensation program including the ability to draw directors with the background and experience required to
provide an effective Board. In determining the compensation for officers, similar principles are applied
and an independent compensation consultant is engaged to provide additional relevant information to the
Compensation Committee. |
|
|
|
|
|
(b)
|
|
Disclose whether or not
the board has a compensation
committee composed entirely of
independent directors. If the board
does not have a compensation
committee composed entirely of
independent directors, describe what
steps the board takes to ensure an
objective process for determining such
compensation.
|
|
The Board has a Compensation Committee comprised entirely of independent directors. |
|
|
|
|
|
(c)
|
|
If the board has a
compensation committee, describe the
responsibilities, powers and
operation of the compensation
committee.
|
|
The responsibilities, powers and operation of the committee are as outlined above. |
|
|
|
|
|
(d)
|
|
If a compensation consultant
or advisor has, at any time since the
beginning of the issuers most recently
completed financial year, been retained
to assist in determining compensation for
any of the issuers directors and
officers, disclose the identity of the
consultant or advisor and briefly
summarize the mandate for which they have
been retained. If the consultant or
advisor has been retained to perform any
other work for the issuer, state that
fact and briefly describe the nature of
the work.
|
|
The compensation consultant retained by the Corporation was Roger Gurr & Associates. Its mandate was to
assist the Board of Directors in the review of compensation for the selected executive positions of the
Corporation. |
|
|
|
|
|
8.
|
|
Other Board Committees |
|
|
|
|
|
|
|
If the board has standing
committees other than the audit,
compensation and nominating committees,
identify the committees and describe
their function. |
|
The Board has established committees each of which is comprised entirely of independent directors. These
committees are the Audit Committee, the Compensation Committee and the Corporate Governance and
Nominating Committee. Mandates for the Board and the Committees of the Board can be found on the Company
website under Investor Relations/Corporate Governance.
http ://www. oncolyticsbiotech.com/corpGovernance.html |
|
|
|
|
|
9.
|
|
Assessments |
|
|
|
|
|
|
|
Disclose whether or not the board,
its committees and individual directors
are regularly assessed with respect to
effectiveness and contribution.
If assessments are regularly conducted,
describe the process used for the
assessments. If assessments are not
regularly conducted, describe how the
board satisfies itself that the board,
its committees, and its individual
directors are performing
effectively. |
|
The Board, through its Corporate Governance and Nominating Committee assesses, at least annually,
the effectiveness and contribution of each member of the Board. The assessment is conducted through dialogue
with Board members and is part of the information used in setting the slate of directors to be proposed to the
shareholders at the next annual meeting. |
- 14 -
RECEIPT OF FINANCIAL STATEMENTS
The audited financial statements for the financial year ended December 31, 2005 of the
Corporation have been forwarded to Shareholders. No formal action will be taken at the
Meeting to approve the financial statements. If any Shareholder has questions respecting
the December 31, 2005 financial statements, the questions may be brought forward at the
Meeting.
ELECTION OF DIRECTORS
The term of office for each director of the Corporation is from the date of the
Shareholders meeting at which he or she is elected until the next annual meeting of the
Shareholders or until his or her successor is elected or appointed. At the Meeting, a
board of seven directors are to be elected. It is the intention of the persons named in
the enclosed Instrument of Proxy, if not expressly directed to the contrary in such
Instrument of Proxy, to vote such proxies FOR the ordinary resolution to elect the
nominees specified below as directors of the Corporation. If, prior to the Meeting, any
vacancies occur in the slate of proposed nominees herein submitted, the persons named in
the enclosed Instrument of Proxy intend to vote FOR the election of any substitute nominee
or nominees recommended by management of the Corporation and FOR the remaining proposed
nominees.
The following table states the names and municipalities of residence of all persons
proposed to be nominated for election as directors, the position or office now held by
them, their principal occupation or employment history, the date on which they became
directors of the Corporation and the number of Common Shares owned by them or over which
they exercise control or direction as at March 24, 2006:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
Name, Present Office |
|
|
|
Shares |
|
|
Held, Municipality of |
|
|
|
Beneficially |
|
|
Residence and Date |
|
History of |
|
Owned and |
|
Number of |
Appointed a Director |
|
Principal Occupations |
|
Controlled(4) |
|
Options Held |
|
Bradley G.
Thompson, Ph.D. Calgary,
Alberta Director since
April 21, 1999
|
|
Executive Chairman of the Board, President
and Chief Executive Officer of Oncolytics since
April 1999.
|
|
|
350,000 |
|
|
|
921,000 |
|
|
|
|
|
|
|
|
|
|
|
|
Douglas A. Ball,
C.A. Calgary, Alberta
Director since April
21, 1999
|
|
Chief Financial Officer of the Corporation
since May 2000. Prior thereto, the Vice
President, Finance and Chief Financial Officer of
SYNSORB since June 1997. Prior to this, he was
the Vice President, Finance and Administration
and Chief Financial Officer of ECL Group of
Companies Ltd. Mr. Ball held this position from
December 1995 until May 1997. Prior to ECL, he
was Controller and then Vice President and
Controller of Canadian Airlines International
Ltd. from June 1993 until August 1995.
|
|
nil
|
|
|
641,500 |
|
|
|
|
|
|
|
|
|
|
|
|
William A.
Cochrane,
OC, M.D.(2)(3)
Calgary, Alberta
Director since October
31, 2002
|
|
President of W.A. Cochrane & Associates,
Inc. (a consulting company) since 1989 and
Chairman of Resverlogix Corp. (a public
biopharmaceutical company) and University
Technologies International Inc. (UTI) at the
University of Calgary since 2000, director of
Pheromone Corp., and is a director
of
|
|
|
3,000 |
|
|
|
88,500 |
|
- 15 -
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
Name, Present Office |
|
|
|
Shares |
|
|
Held, Municipality of |
|
|
|
Beneficially |
|
|
Residence and Date |
|
History of |
|
Owned and |
|
Number of |
Appointed a Director |
|
Principal Occupations |
|
Controlled(4) |
|
Options Held |
|
|
Medicare Inc. Dr. Cochrane is an Officer
of the Order of Canada and a 2002 recipient of
the Queens Golden Jubilee Medal. Dr.
Cochrane also served as the Deputy Minister of
Health Services for the Province of Alberta from
1973 to 1974 and President of the University
of Calgary from 1974 to 1978. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jim Dinning (1)
Calgary, Alberta Director
since March 24, 2004
|
|
Chairman of Western Financial Group since
September 2004. Prior thereto, Mr. Dinning was
the Executive Vice President of
TransAlta Corporation (power generation and
wholesale marketing company) from 1997 to 2004
and served as Member of the Legislative Assembly
of the Province of Alberta from 1986 to 1997.
Mr. Dinning is a director of Finning
International Inc. and Shaw
Communications Inc.
|
|
|
2,500 |
|
|
|
77,500 |
|
|
|
|
|
|
|
|
|
|
|
|
J.
Mark Lievonen
C.A.(3) Toronto,
Ontario Director since April 5,
2004
|
|
President of Sanofi Pasteur Limited, a
vaccine development, manufacturing and marketing
company, since October 1998 and holding various
other positions with Sanofi Pasteur Limited and
its predecessors since 1983. Mr. Lievonen serves
on a number of industry and community boards and
councils including BIOTECanada, the
Ontario Genomics Institute, and the Ontario
Institute for Cancer Research.
|
|
Nil
|
|
|
77,500 |
|
|
|
|
|
|
|
|
|
|
|
|
Robert B. Schultz, F.C.A.(1) Toronto, Ontario
Director since June 30,
2000
|
|
Chairman and Director of Rockwater Capital
Corporation, formerly McCarvill Corporation (a
financial services company) since June 2001.
Chairman and Chief Executive Officer of Merrill
Lynch Canada from August 1998 until his
retirement on May 1, 2000. Prior to this
appointment, Mr. Schultz was Chief
Executive Officer at Midland Walwyn since 1990.
Since joining the investment industry in 1971,
Mr. Schultz has held a variety of senior
positions, and has participated on various
industry-related boards and
committees including Director and Chairman of the
Investment Dealers Association of Canada.
|
|
Nil
|
|
|
173,000 |
|
|
|
|
|
|
|
|
|
|
|
|
Fred
A. Stewart,
LL.B.,Q.C.(1)(2) Bragg
Creek, Alberta
Director since
August 27, 1999
|
|
President of Fred Stewart & Associates Inc.
(a government and corporate relations consulting
company) from 1996. Prior to that, Mr.
Stewart was an associate with Milner Fenerty,
Barristers and Solicitors from June 1993 to March
1996. Mr. Stewart served as Member of the
Legislative Assembly of the Province of Alberta
from 1986 to 1993.
|
|
|
24,000 |
|
|
|
140,000 |
|
|
|
|
Notes: |
|
(1) |
|
These persons are members of the Audit Committee. Mr. Stewart is the Chair of the Audit
Committee. |
|
(2) |
|
These persons are members of the Compensation Committee. Mr. Stewart is the Chair of the
Compensation Committee. |
- 16 -
|
|
|
(3) |
|
These persons are members of the Corporate Governance and Nominating Committee. Mr.
Lievonen is the Chair of the Corporate
Governance and Nominating Committee. |
|
(4) |
|
The information as to the number of Common Shares beneficially owned, not being within the
knowledge of the Corporation, has
been furnished by the respective nominees. |
APPOINTMENT OF AUDITORS
The Corporation has requested that Ernst & Young LLP, Chartered Accountants of Calgary, Alberta act as independent auditors for the Corporation subject to Shareholder approval. Unless otherwise directed, it is managements intention to vote the proxies in favour of an ordinary resolution to appoint the firm of Ernst & Young LLP, Chartered Accountants, as auditors of the Corporation to hold office until the close of the next annual meeting of Shareholders or until the firm of Ernst & Young LLP, Chartered Accountants is removed from office or resigns as provided by law or by the Corporations by-laws, and to authorize the directors of the Corporation to fix the remuneration of Ernst & Young LLP, Chartered Accountants, as auditors of the Corporation. Ernst & Young LLP, Chartered Accountants, have been the auditors of the Corporation, since August 27, 1999.
AMENDMENT OF STOCK OPTION PLAN TO INCREASE THE NUMBER
OF SHARES RESERVED FOR ISSUANCE
At the Meeting, a resolution will be proposed to amend the Plan to increase the number of Common Shares reserved for issuance thereunder in order to allow room in the Plan to grant stock options to the current independent members of the Board of Directors and to grant stock options to any new independent members of the Board of Directors. The Plan was established in October, 1999 with the aggregate number of Common Shares reserved for issuance under the Plan limited to ten percent of the total number of issued and outstanding Common Shares. Accordingly, as the number of issued and outstanding Common Shares increased, the number of stock options available for grant also increased. The Plan was amended at each of the annual meetings of shareholders in 2001,2002, 2003, and 2004. In 2004 the Plan was amended to, among other things, fix the total number of Common Shares reserved for issuance, to 4,033,711, or approximately 14% of the then issued and outstanding Common Shares.
Since May 26, 2004, a total of 21,000 options have been surrendered for cancellation and a total of 7,176,627 Common Shares have been issued pursuant to various private placements, upon the exercise of securities convertible into Common Shares and upon the exercise of options, resulting in the Corporation having 36,236,748 Common Shares issued and outstanding as at the date hereof and leaving a total of 3,662,461 Common Shares reserved for issuance under the Plan (approximately 10% of the current issued and outstanding Common Shares). Currently, there are options outstanding to purchase 3,634,550 Common Shares, leaving 27,911 Common Shares available for future grants. The Board of Directors has determined that an additional 160,000 Common Shares be reserved for issuance under the Plan and the fixed maximum number of Common Shares reserved under the Plan be amended accordingly.
The Board of Directors recommends this increase and believes that it is in the best interest of the Corporation as it would allow the Corporation to grant options to new independent directors as well as to grant stock options to the current independent directors thereby encouraging longer term commitment and performance consistent with shareholder expectations. The issuance of stock options has been a critical component of the Corporations total compensation practices. Management and the Compensation Committee of the Corporation manage compensation by ensuring that its directors, officers and employees are competitively compensated with respect to salary and benefits, performance bonuses and stock options. This practice enables the Corporation to attract and maintain top quality people.
- 17 -
The following table sets forth the number of Common Shares which may be subject to
options granted under the Plan, after the proposed amendment and the ratification of the option
grants described below, as at the date hereof:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Maximum Common |
|
|
Common Shares |
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares subject to and |
|
|
Subject to Outstanding |
|
Common Shares Available |
|
|
|
|
|
|
|
|
|
Available for Option |
|
|
Options |
|
for Future Option Grants |
|
Options Exercised |
|
Grants |
Currently Approved |
|
|
3,634,550 |
|
|
|
27,911 |
|
|
|
|
371,250 |
(1) |
|
|
|
3,662,461 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Proposed Increase |
|
|
|
|
|
|
160,000 |
|
|
|
|
|
|
|
|
|
160,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
3,634,550 |
|
|
|
187,911 |
|
|
|
|
371,250 |
|
|
|
|
3,822,461 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percentage of
Outstanding Common
Shares |
|
|
10.03 |
% |
|
|
0.52 |
% |
|
|
|
1.02 |
% |
|
|
|
10.55 |
% |
|
|
|
Notes: |
|
(1) |
|
Represents the number of options exercised since May 26, 2004, the date the Shareholders
last approved an increase in the number of
Common Shares reserved for issuance pursuant to the Plan. |
If the Shareholders approve this amendment to the Plan, the number of Common Shares
reserved for issuance pursuant to the Plan will represent approximately 10.5% of the issued and
outstanding Common Shares.
At the Meeting, Shareholders will be asked to approve the following resolution:
BE IT RESOLVED, as an ordinary resolution of the shareholders of
Oncolytics Biotech Inc. (the Corporation), that the amendment to
the Corporations Stock Option Plan to increase the maximum number
of common shares issuable pursuant to the exercise of options
granted thereunder by 160,000 common shares, as described in the
Information Circular of the Corporation dated March 24, 2006, be
and is hereby approved and authorized.
The foregoing resolution must be approved by a simple majority of votes cast by Shareholders who
vote in person or by proxy at the Meeting with respect to this resolution.
AMENDMENT TO ARTICLES
At the Meeting, a resolution will be proposed to remove the specified locations for
meeting of Shareholders. Currently, paragraph (f) of Schedule C to the articles of the
Corporation provide that meetings of the Shareholders may be held at any place within Alberta or
at any of the following cities: Vancouver, British Columbia; Victoria, British Columbia;
Winnipeg, Manitoba; Toronto, Ontario; Montreal, Quebec; or Halifax, Nova Scotia. Recent
amendments to the Business Corporations Act (Alberta), which came into force on May 17, 2005,
have removed the requirement for the articles to specify a specific location in order for
meetings to be held outside of Alberta. The Corporations business activities and its shareholder
base are increasingly located around the globe with a particular focus in the United States and
Europe. The Board of Directors recommends this amendment and believes that it is in the best
interest of the Corporation and the Shareholders to allow for flexibility with respect to the
location of Shareholder Meetings, allowing the Corporation to grow and meet the needs of a global
shareholder base.
At the Meeting, Shareholders will be asked to approve the following resolution:
- 18 -
BE IT RESOLVED, as a special resolution of the shareholders of Oncolytics Biotech Inc. that:
|
1. |
|
Pursuant to subsection 173(l)(n) of the Business Corporations Act (Alberta),
paragraph
(f) of the Schedule of Other Provisions to the Articles of the Corporation is hereby
deleted and replaced with the following: |
|
|
|
|
(f) Meetings of the shareholders may be held at any place within Alberta or at any
other location as determined by the directors of the Corporation. |
|
|
2. |
|
Pursuant to subsection 180(1) of the Business Corporations Act (Alberta), the
Articles of
the Corporation shall be amended and restated accordingly. |
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
Except as described elsewhere herein, none of the directors or senior officers of the
Corporation nor any of their known associates, has any substantial interest, direct or indirect,
by way of beneficial ownership of securities or otherwise, in any matter to be acted upon at the
Meeting.
OTHER MATTERS TO BE ACTED UPON
Management knows of no matters to come before the Meeting other than the matters referred
to in the Notice of Meeting. However, if any other matters properly come before the Meeting, the
accompanying proxy will be voted on such matters in the best judgment of the person or persons
voting the proxy.
EFFECTIVE DATE
Except as otherwise specified herein, the information set forth in this Information
Circular is provided as of March 24, 2006.
ADDITIONAL INFORMATION
Additional information relating to the Corporation is available through the Internet
on the Canadian System for Electronic Document Analysis and Retrieval (SEDAR) which can be
accessed at www.sedar.com. Financial information of the Corporation is provided in the
comparative financial statements and managements discussion and analysis of the Corporation for
the most recently completed financial year. Copies of the financial statements and management
discussion and analysis of the Corporation may be obtained from the Chief Financial Officer of the
Corporation at Suite 210, 1167 Kensington Crescent N.W., Calgary, Alberta T2N 1X7 or by facsimile
at (403) 283-0858.
- 19 -
Schedule A
ONCOLYTICS BIOTECH INC.
MANDATE OF THE BOARD OF DIRECTORS
1. Policy Statement
The Board of Directors (the Board) of Oncolytics Biotech Inc. (the Corporation) has the
responsibility to oversee the conduct of the business of the Corporation and to oversee the
activities of management who are responsible for the day-to-day conduct of the business of the
Corporation.
2. Composition and Operation
The Board is to be constituted of a majority of individuals who qualify as unrelated
directors. An unrelated director is one who meets the requirements of NASDAQ Rule 4200 and
National Instrument 58-101 who is independent of management and is free from any interest and any
business or other relationship which could or could reasonably be perceived to materially
interfere with the directors ability to act with a view to the best interests of the Corporation
other than interests and relationships arising from shareholdings. In determining whether a
director is independent of management, the Board shall make reference to the then current
legislation, rules, policies and instruments of applicable regulatory authorities.
Chairman:
The members of the Board shall elect a Chair from among the members of the Board and the Chair
shall
preside at all meetings of the Board. The Chair of the Board shall be responsible for leadership of
the
Board, including preparing or approving the agenda, presiding over the meetings, and making board
assignments.
Lead Director:
The independent members of the Board shall elect a Lead Director from among the independent members
in the event the Chair of the Board is not independent. The Lead Directors role is to ensure the
independence of the Board in the discharge of its responsibilities. In this regard, the Lead
Director, individually or with the support of the committees and the Chairman/President and Chief
Executive Officer, shall facilitate the selection of committee members and chairs, shall prepare or
approve board meeting and planning meeting agendas, shall assess the format and adequacy of
information provided to directors and the effectiveness of board meetings. The Lead Director shall
also consult directly with other directors on issues of board independence or dissent, conflicts of
interest of the Chairman/President and Chief Executive Officer, or personal liability matters.
The Board operates by delegating certain of its authorities to management and by reserving certain
powers to itself. The Board retains the responsibility of managing its own affairs including
selecting its Chairman, nominating candidates for election to the board, constituting committees
of the full Board and determining compensation for the directors. Subject to the Articles and
By-Laws of the Corporation and the Business Corporations Act (Alberta), the Board may constitute,
seek the advice of and delegate powers, duties and responsibilities to committees of the Board.
The Board may establish ongoing committees of the Board with specific mandates and obligations to
report to the entire Board, as well as establish ad hoc committees to deal with particular issues
that might arise from time to time. The Board has presently established the following committees:
the Audit Committee, the Corporate Governance and Nominating Committee and the Compensation
Committee.
- 20 -
3. Responsibilities
The Boards fundamental objectives are to enhance and preserve long-term shareholder value,
to ensure the Corporation meets its obligations on an ongoing basis and that the Corporation
operates in a reliable and safe manner. In performing its functions, the Board should also consider
the legitimate interests its other stakeholders such as employees, customers and communities may
have in the Corporation. In broad terms, the stewardship of the Corporation involves the Board in
strategic planning, risk management and mitigation, senior management determination, communication
planning and internal control integrity. The Board is essentially accountable to shareholders. In
pursuing its objectives, the Board recognizes that the Corporation affects and is affected by many
stakeholders. The Board will take these relationships into consideration in discharging its
responsibilities, but these relationships do not change the nature of the Boards accountability.
4. Specific Duties
LEGAL REQUIREMENTS
|
(a) |
|
The Board has the oversight responsibility for meeting the Corporations
legal
requirements and for properly preparing, approving and maintaining
the
Corporations documents and records. |
|
|
(b) |
|
The Board has the statutory responsibility to: |
|
(i) |
|
manage the business and affairs of the Corporation; |
|
|
(ii) |
|
act honestly and in good faith with a view to
the best interests of the Corporation; |
|
|
(iii) |
|
exercise the care, diligence and skill that
responsible, prudent people would exercise in comparable circumstances;
and |
|
|
(iv) |
|
act in accordance with its obligations
contained in the Business Corporations Act (Alberta) and the
regulations thereto, the Articles and By-Laws of the Corporation, and
other relevant legislation and regulations. |
|
(c) |
|
The Board has the statutory responsibility for considering the
following matters
as a full Board which in law may not be delegated to management or to a
committee of the Board: |
|
(i) |
|
any submission to the shareholders of a
question or matter requiring the approval of the shareholders; |
|
|
(ii) |
|
the filling of a vacancy among the
Directors; |
|
|
(iii) |
|
the issuance of
securities; |
|
|
(iv) |
|
the declaration of
dividends; |
|
|
(v) |
|
the purchase, redemption or any other form of
acquisition of shares issued by the Corporation; |
- 21 -
|
(vi) |
|
the payment of a commission to any person in consideration of his/her
purchasing or agreeing to purchase shares of the Corporation from the Corporation or
from any other person, or procuring or agreeing to procure purchasers
for any such shares; |
|
|
(vii) |
|
the approval of management proxy circulars; |
|
|
(viii) |
|
the approval of the audited annual financial statements; |
|
|
(ix) |
|
the adoption, amendment or repeal of by-laws; and |
|
|
(x) |
|
review and approve all securities offering documents (including documents
incorporated therein by reference) of the Corporation. |
INDEPENDENCE
|
(d) |
|
The Board shall have the responsibility to: |
|
(i) |
|
implement appropriate structures and procedures to permit the Board to
function independently of management; |
|
|
(ii) |
|
schedule meetings of the independent board members separately from
management and management directors as part of each regularly scheduled board
meeting; |
|
|
(iii) |
|
implement a system which enables an individual director to engage an
outside advisor at the expense of the Corporation in appropriate circumstances; and |
|
|
(iv) |
|
provide an orientation and education program for newly appointed members
of the Board. |
|
|
(v) |
|
In order to allow the Board to function independently of management during
the period of time that the Chairman of the Board is also the Chief Executive Officer
of the Corporation, the position of Lead Director shall be instituted. In this
regard, the Lead Director, individually or with the support of the Corporate
Governance and Nominating Committee, will consult with the Chairman/CEO on selection
of the committee members and chairs, board meeting and planning meeting agendas, the
format and adequacy of information provided to directors and the effectiveness of
meetings of the Board. The Lead Director will also consult directly with other
directors on issues of board independence or dissent, conflicts of interest of the
Chairman/CEO, or personal liability matters. The Lead Director will also participate
with the members of the Compensation Committee evaluating the performance of the CEO. |
STRATEGY DETERMINATION
- 22 -
|
(i) |
|
adopt and annually review a strategic planning process and approve the
corporate strategic plan, which takes into account, among other things, the
opportunities and risks of the business; and |
|
|
(ii) |
|
annually review operating and financial performance results
relative to established strategy, budgets and objectives. |
MANAGING RISK
|
(f) |
|
The Board has the responsibility to understand the principal risks of the
business
in which the Corporation is engaged, to achieve a proper balance between risks
incurred and the potential return to shareholders, and to confirm that there are
systems in place which effectively monitor and manage those risks with a view to
the long-term viability of the Corporation. |
|
|
(g) |
|
The Board shall review the amount and terms of any insurance to be obtained
or
maintained by the Corporation with respect to risks inherent in its operations and
potential liabilities incurred by the directors or officers in the discharge of
their
duties and responsibilities. |
APPOINTMENT, TRAINING AND MONITORING OF SENIOR MANAGEMENT
|
(i) |
|
appoint the Chief Executive Officer (CEO), the Chief
Financial Officer and senior officers, approve (upon recommendations from the
Compensation Committee) their compensation, and monitor the CEOs performance
against a set of mutually agreed corporate objectives directed at maximizing
shareholder value; |
|
|
(ii) |
|
ensure that a process is established that adequately
provides for succession planning including the appointment, training and
monitoring of senior management; |
|
|
(iii) |
|
establish limits of authority delegated to management
through the annual business plan; and |
|
|
(iv) |
|
implement and monitor an appropriate Code of Ethics for all
directors, officers and employees of the Corporation. |
REPORTING AND COMMUNICATION
|
(i) |
|
The Board has the responsibility to : |
|
(i) |
|
verify that the Corporation has in place policies and
programs to enable the Corporation to communicate effectively with its
shareholders, other stakeholders and the public generally; |
|
|
(ii) |
|
verify that the financial performance of the Corporation is
adequately reported to shareholders, other security holders and regulators on
a timely and regular basis; |
- 23 -
|
(iii) |
|
verify that the financial results are reported fairly and in
accordance with generally accepted accounting standards; |
|
|
(iv) |
|
verify the timely reporting of any other
developments that have a significant and material impact on the value
of the Corporation; and |
|
|
(v) |
|
report annually to shareholders on its
stewardship of the affairs of the Corporation for the preceding year. |
MONITORING AND ACTING
|
(j) |
|
The Board has the responsibility to: |
|
(i) |
|
review and approve the Corporations financial
statements and oversee the Corporations compliance with applicable
audit, accounting and reporting requirements; |
|
|
(ii) |
|
verify that the Corporation operates at all
time within applicable laws and regulations to the highest ethical and
moral standards; |
|
|
(iii) |
|
approve and monitor compliance with
significant policies and procedures by which the Corporation is
operated; |
|
|
(iv) |
|
monitor the Corporations progress towards its
goals and objectives and to revise and alter its direction through
management in response to changing circumstances; |
|
|
(v) |
|
take such action as it determines appropriate
when performance falls short of its goals and objectives or when other
special circumstances warrant; and |
|
|
(vi) |
|
verify that the Corporation has implemented
adequate internal control and information systems which ensure the
effective discharge of its responsibilities. |
5. Other Activities
|
(a) |
|
The Board shall prepare and distribute the schedule of Board meetings for
each
upcoming year. |
|
|
(b) |
|
The Board may perform any other activities consistent with this
Mandate, the
By-Laws of the Corporation and any other governing laws as the Board
determines necessary or appropriate. |
6. Date of Mandate
This Mandate was initially approved by the Board on September 3, 1999. Subsequent to
that date, the Board has amended and restated this Mandate on each of December 13, 2002, April 23,
2003 and March 5, 2004. This Mandate is effective from and after December 13, 2005.