UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM 10-Q
(Mark One)
x | QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 |
For the quarterly period ended September 30, 2005.
or
¨ | TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 |
For the transition period from to
Commission file number: 0-21145
COVALENT GROUP, INC.
(Exact name of registrant as specified in its charter)
Delaware | 56-1668867 | |
(State or other jurisdiction of incorporation or organization) |
(I.R.S. Employer Identification No.) |
One Glenhardie Corporate Center, 1275 Drummers Lane, Suite 100, Wayne, Pennsylvania | 19087 | |
(Address of principal executive offices) | (Zip Code) |
Registrants telephone number, including area code: 610-975-9533
Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes x No ¨.
Indicate by check mark whether the registrant is an accelerated filer (as defined in rule 12b-2 of the Exchange Act). Yes ¨ No x.
Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act.): Yes ¨ No x
Indicate the number of shares outstanding of each of the issuers classes of common stock, as of the latest practicable date: As of November 1, 2005, there were 13,501,333 shares of Covalent Group, Inc. common stock outstanding, par value $.001 per share, excluding 152,932 shares in treasury.
COVALENT GROUP, INC.
ITEM 1. CONSOLIDATED CONDENSED FINANCIAL STATEMENTS (UNAUDITED)
Consolidated Condensed Balance Sheets
September 30, 2005 |
December 31, 2004 |
|||||||
Assets |
||||||||
Current Assets |
||||||||
Cash and cash equivalents |
$ | 6,995,334 | $ | 3,165,986 | ||||
Restricted cash |
687 | 145,612 | ||||||
Accounts receivable, less allowance of $35,093 and $40,000 at September 30, 2005 and December 31, 2004, respectively |
3,222,929 | 5,209,950 | ||||||
Prepaid expenses and other |
309,774 | 158,287 | ||||||
Prepaid taxes |
18,448 | 1,132,315 | ||||||
Costs and estimated earnings in excess of related billings on uncompleted contracts |
431,360 | 1,667,947 | ||||||
Total Current Assets |
10,978,532 | 11,480,097 | ||||||
Property and Equipment, Net |
975,369 | 1,321,139 | ||||||
Other Assets |
21,665 | 21,665 | ||||||
Total Assets |
$ | 11,975,566 | $ | 12,822,901 | ||||
Liabilities and Stockholders Equity |
||||||||
Current Liabilities |
||||||||
Accounts payable |
$ | 646,414 | $ | 1,101,788 | ||||
Accrued expenses |
272,783 | 392,385 | ||||||
Obligations under capital leases |
25,637 | 23,709 | ||||||
Billings in excess of related costs and estimated earnings on uncompleted contracts |
2,468,509 | 1,770,275 | ||||||
Customer advances |
1,049,247 | 1,080,469 | ||||||
Total Current Liabilities |
4,462,590 | 4,368,626 | ||||||
Long Term Liabilities |
||||||||
Obligations under capital leases |
43,833 | 63,309 | ||||||
Other liabilities |
494,454 | 581,710 | ||||||
Total Long Term Liabilities |
538,287 | 645,019 | ||||||
Total Liabilities |
5,000,877 | 5,013,645 | ||||||
Stockholders Equity |
||||||||
Common stock, $.001 par value 25,000,000 shares authorized, 13,501,333 and 13,495,534 shares issued and outstanding respectively |
13,502 | 13,496 | ||||||
Additional paid-in capital |
12,028,457 | 12,017,822 | ||||||
Accumulated deficit |
(4,759,285 | ) | (3,933,377 | ) | ||||
Accumulated other comprehensive income |
150,989 | 170,289 | ||||||
Less: |
7,433,663 | 8,268,230 | ||||||
Treasury stock, at cost, 152,932 shares |
(458,974 | ) | (458,974 | ) | ||||
Total Stockholders Equity |
6,974,689 | 7,809,256 | ||||||
Total Liabilities and Stockholders Equity |
$ | 11,975,566 | $ | 12,822,901 | ||||
See accompanying notes to the consolidated condensed financial statements.
1
Consolidated Condensed Statements of Operations
Three months ended September 30, |
Nine months ended September 30, |
|||||||||||||||
2005 |
2004 |
2005 |
2004 |
|||||||||||||
Net revenue |
$ | 2,713,702 | $ | 1,876,406 | $ | 8,255,610 | $ | 10,937,765 | ||||||||
Reimbursement revenue |
1,064,923 | 592,582 | 2,067,749 | 4,851,093 | ||||||||||||
Total Revenue |
3,778,625 | 2,468,988 | 10,323,359 | 15,788,858 | ||||||||||||
Operating Expenses |
||||||||||||||||
Direct |
1,884,398 | 2,853,514 | 5,672,081 | 10,531,941 | ||||||||||||
Reimbursement out-of-pocket expenses |
1,064,923 | 592,582 | 2,067,749 | 4,851,093 | ||||||||||||
Selling, general and administrative |
997,677 | 1,004,396 | 3,096,970 | 3,874,888 | ||||||||||||
Depreciation and amortization |
122,414 | 167,287 | 392,171 | 601,262 | ||||||||||||
Total Operating Expenses |
4,069,412 | 4,617,779 | 11,228,971 | 19,859,184 | ||||||||||||
Loss from Operations |
(290,787 | ) | (2,148,791 | ) | (905,612 | ) | (4,070,326 | ) | ||||||||
Interest Income |
48,348 | 3,112 | 86,709 | 4,795 | ||||||||||||
Interest Expense |
(1,924 | ) | (2,552 | ) | (7,006 | ) | (8,036 | ) | ||||||||
Net Interest Income (Expense) |
46,424 | 560 | 79,703 | (3,241 | ) | |||||||||||
Loss before Income Taxes |
(244,363 | ) | (2,148,231 | ) | (825,909 | ) | (4,073,567 | ) | ||||||||
Income Tax Benefit |
| (704,917 | ) | | (1,210,628 | ) | ||||||||||
Net Loss |
$ | (244,363 | ) | $ | (1,443,314 | ) | $ | (825,909 | ) | $ | (2,862,939 | ) | ||||
Net Loss per Common Share |
||||||||||||||||
Basic |
$ | (0.02 | ) | $ | (0.11 | ) | $ | (0.06 | ) | $ | (0.22 | ) | ||||
Diluted |
$ | (0.02 | ) | $ | (0.11 | ) | $ | (0.06 | ) | $ | (0.22 | ) | ||||
Weighted Average Common and Common Equivalent Shares Outstanding |
||||||||||||||||
Basic |
13,348,269 | 13,454,035 | 13,346,458 | 13,207,279 | ||||||||||||
Diluted |
13,348,269 | 13,454,035 | 13,346,458 | 13,207,279 |
See accompanying notes to the consolidated condensed financial statements.
2
Consolidated Condensed Statements of Cash Flows
Nine Months Ended September 30, |
||||||||
2005 |
2004 |
|||||||
Operating Activities: |
||||||||
Net loss |
$ | (825,909 | ) | $ | (2,862,939 | ) | ||
Adjustments to reconcile net loss to net cash provided by operating activities: |
||||||||
Depreciation and amortization |
392,171 | 601,262 | ||||||
Changes in assets and liabilities; |
||||||||
Restricted cash |
144,925 | (166,058 | ) | |||||
Accounts receivable |
1,987,021 | 2,110,896 | ||||||
Prepaid expenses and other |
(151,487 | ) | (106,113 | ) | ||||
Prepaid Taxes |
1,113,867 | (527,364 | ) | |||||
Costs and estimated earnings in excess of related billings on uncompleted contracts |
1,236,587 | 5,008,855 | ||||||
Accounts payable |
(455,374 | ) | (1,464,726 | ) | ||||
Accrued expenses |
(119,602 | ) | (83,418 | ) | ||||
Other Liabilities |
(87,256 | ) | (87,255 | ) | ||||
Deferred taxes |
| (18,310 | ) | |||||
Billings in excess of related costs and estimated earnings on uncompleted contracts |
698,234 | 98,622 | ||||||
Customer advances |
(31,222 | ) | (1,753,143 | ) | ||||
Net Cash Provided by Operating Activities |
3,901,955 | 750,309 | ||||||
Investing Activities: |
||||||||
Purchases of property and equipment |
(46,401 | ) | (216,841 | ) | ||||
Net Cash Used In Investing Activities |
(46,401 | ) | (216,841 | ) | ||||
Financing Activities: |
||||||||
Repayments under capital leases |
(17,548 | ) | (18,717 | ) | ||||
Proceeds from exercise of stock options |
10,641 | 610,145 | ||||||
Net Cash Provided (Used) By Financing Activities |
(6,907 | ) | 591,428 | |||||
Effect of Exchange Rate Changes on Cash and Cash Equivalents |
(19,299 | ) | 28,197 | |||||
Net Increase In Cash and Cash Equivalents |
3,829,348 | 1,153,093 | ||||||
Cash and Cash Equivalents, Beginning of Period |
3,165,986 | 2,069,687 | ||||||
Cash and Cash Equivalents, End of Period |
$ | 6,995,334 | $ | 3,222,780 | ||||
See accompanying notes to the consolidated condensed financial statements.
3
Notes to Consolidated Condensed Financial Statements
(Unaudited)
1. | SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: |
Basis of Presentation
The accompanying unaudited financial statements for the three and nine months ended September 30, 2005 and September 30, 2004 have been prepared in accordance with accounting principles generally accepted in the United States of America (generally accepted accounting principles) for interim financial information and with the instructions to Form 10-Q and Article 10 of Regulation S-X. Accordingly, they do not include all of the information and footnotes required by generally accepted accounting principles for complete financial statements. In the opinion of management, all adjustments (primarily consisting of normal recurring adjustments) considered necessary for a fair presentation have been included. Operating results for the three and nine months ended September 30, 2005 may not necessarily be indicative of the results that may be expected for other quarters or for the year ending December 31, 2005. For further information, refer to the financial statements and footnotes thereto included in our Annual Report on Form 10-K for the year ended December 31, 2004.
Use of Estimates
The preparation of consolidated financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Actual results could differ from those estimates.
Consolidation
The consolidated financial statements as of September 30, 2005 and December 31, 2004 and for the three and nine months ended September 30, 2005 and 2004 include our accounts and the accounts of our wholly-owned subsidiaries. Intercompany transactions and balances have been eliminated in consolidation.
Restricted Cash
We received advance payments from one of our clients as part of a long-term contract, which included a separate restricted cash account to be utilized for payment of investigator fees. As of September 30, 2005 and December 31, 2004, this restricted cash amount was $687 and $146 thousand, respectively. This amount is also included in customer advances in the accompanying balance sheets.
Accounts Receivable
Accounts receivable, net of an allowance for doubtful accounts, consists of customer billings pursuant to contractual terms related to work performed as of September 30, 2005. In general, amounts become billable upon the achievement of milestones or in accordance with predetermined payment schedules set forth in the contracts with our clients. A portion of the balance represents amounts billed subsequently to the balance sheet date. Accounts receivable included $3.2 million and $4.9 million billed to customers as of September 30, 2005 and December 31, 2004, respectively, and $0 and $300 thousand that was billable to clients pursuant to contractual terms and invoiced subsequent to September 30, 2005 and December 31, 2004, respectively.
4
Our accounts receivable and costs and estimated earnings in excess of related billings on uncompleted contracts are concentrated with a small number of companies within the pharmaceutical, biotechnology and medical device industries. The significant majority of this exposure is to large, well established firms. Credit losses have historically been minimal. As of September 30, 2005, the total of accounts receivable and costs and estimated earnings in excess of related billings on uncompleted contracts was $3.7 million. Of this amount, the exposure to our three largest clients was 76% of the total, with the three largest clients representing 26%, 25%, and 25% of total exposure, respectively. As of December 31, 2004, the total of accounts receivable and costs and estimated earnings in excess of related billings on uncompleted contracts was $6.9 million. Of this amount, the exposure to our three largest clients was 55% of the total, with the three largest clients representing 34%, 11%, and 10% of total exposure, respectively.
Income Taxes
We account for income taxes in accordance with the provisions of Statement of Financial Accounting Standards (SFAS) No. 109, Accounting for Income Taxes. SFAS No. 109 requires recognition of deferred tax liabilities and assets for the future expected tax consequences of events that have been included in the financial statements or tax returns. Under this method, deferred tax liabilities and assets are determined based on the difference between the financial statement tax bases of assets and liabilities using enacted tax rates in effect for the year in which the differences are expected to reverse. We recorded a full valuation allowance against its net deferred tax assets and net operating loss carry-forwards given that it is more likely than not that the deferred tax asset will not be realized.
Revenue Recognition
The majority of our net revenue is recognized from fixed-price contracts on a proportional performance basis based on assumptions regarding the estimated completion of the project. This method is used because management considers total costs incurred to be the best available measure of progress on these projects.
Each month costs are accumulated on each project and compared to total estimated cost to complete to determine the degree of completion for the project. This determines the percentage of completion for the project. The percentage of completion is multiplied by the contract value to determine the amount of revenue to be recognized. As the work progresses, original estimates may be adjusted due to revisions in the scope of work or other factors and a contract modification may be negotiated with the customer to cover additional costs. Our accounting policy for recognizing revenue for changes in scope is to recognize revenue when the Company has reached agreement with the client, the services in the change in scope have been performed, the price has been set forth in the change of scope document and collectibility is reasonably assured based on our course of dealings with the client. We bear the cost of risk overruns on work performed absent a signed contract modification. Because of the inherent uncertainties in estimating costs, it is reasonably possible that the cost estimates used will change in the near term and may have a material adverse impact on our financial performance.
In the past, we have had to commit unanticipated resources to complete projects resulting in lower gross margins on those projects. These unanticipated additional costs occurred on several long term contracts which we completed or substantially completed during 2004. These contracts spanned a period of three to six years. We may experience similar situations in the future although our current contracts in process are of a shorter duration and subject to less cost volatility. Should our estimated costs on fixed price contracts prove to be low in comparison to actual costs, future margins could be reduced, absent our ability to negotiate a contract modification.
Billings and the related payment terms from fixed price contracts are generally determined by provisions in the contract that may include certain payment schedules and the submission of required billing detail. Accordingly, cash receipts, including the receipt of up front payments and performance based milestones, do not necessarily correspond to costs incurred and revenue recognized on contracts. A contracts
5
payment structure generally requires an up front payment of 10% to 15% of the contract value at or shortly after the initiation of the clinical trial, a series of periodic payments over the life of the contract and, in certain instances, milestone payments based on the achievement of certain agreed upon performance criteria. The up front payments are deferred and recognized as revenues as services are performed under the proportional performance method. Periodic payments, including, performance based milestone payments, are invoiced pursuant to the terms of the contract once the agreed upon performance criteria have been achieved. Milestone payments are generally included in the total value of the contract. All payments received pursuant to the contract are recognized in accordance with the proportional performance method. In a comprehensive full service drug development program, the client would not generally purchase certain deliverables separately but as an integrated, full service arrangement in connection with the development of the drug. Examples of performance based milestones and interim deliverables include, but are not limited to, the completion of patient enrollment into the clinical trial, completion of the database and acceptance by the client of the final study report.
Clients generally may terminate a contract on short notice which might cause unplanned periods of excess capacity and reduced revenue and earnings. Client initiated delays or cancellations for ongoing clinical trials can come suddenly and may not be foreseeable. To offset the effects of early termination of significant contracts, we attempt to negotiate the payment of an early termination fee as part of the original contract. Generally, we have not been successful in negotiating such fees. Our contracts typically require payment to us of expenses incurred to wind down a study and fees earned to date. Therefore, revenue recognized prior to cancellation does not require significant adjustment upon cancellation. If we determine that a loss will result from the performance of a fixed price contract, the entire amount of the estimated loss is charged against income in the period in which such determination is made.
Our accounting policy for recognizing revenue for terminated projects requires us to perform a reconciliation of study activities versus the activities set forth in the contract. We negotiate with the client, pursuant to the terms of the existing contract, regarding the wind up of existing study activities in order to clarify which services the client wants us to perform. Once we and the client agree on the reconciliation of study activities and the agreed upon services have been performed by us, we would record the additional revenue provided collectibility is reasonably assured.
Reimbursable Out-of-Pocket Expenses
On behalf of our clients, we pay fees to investigators and other out-of-pocket costs for which we are reimbursed at cost, without mark-up or profit. Effective January 1, 2002, in connection with the required implementation of Financial Accounting Standards Board (FASB) Emerging Issues Task Force Rule No. 01-14 (EITF 01-14), Income Statement Characterization of Reimbursements Received for Out-of-Pocket Expenses Incurred, out-of-pocket costs are now included in Operating Expenses, while the reimbursements received are reported separately as Reimbursement Revenue in the Consolidated Statements of Operations.
As is customary in the industry, we exclude from revenue and expense in the Consolidated Statements of Operations fees paid to investigators and the associated reimbursement since we act as an agent on behalf of our clients with regard to investigators. These investigator fees are not reflected in our Net Revenue, Reimbursement Revenue, Reimbursement Out-of-Pocket Expenses, and/or Direct Expenses. The amounts of these investigator fees were $69 thousand and $1.2 million for the three and nine months ended September 30, 2005, respectively. For the three and nine months ended September 30, 2004, investigator fees were $590 thousand and $3.3 million, respectively.
6
Stock Based Compensation
We have adopted equity incentive plans that provide for the granting of stock options to employees, directors, advisors and consultants. We account for grants of options to employees and directors under these plans applying the intrinsic value method provided for in Accounting Principles Board (APB) Opinion No. 25, Accounting for Stock Issued to Employees and related interpretations. No stock-based compensation expense is reflected in net income as all options granted under the plan had an exercise price equal to the market value of the underlying common stock on the date of the grant. In addition to APB Opinion No. 25, we provide the disclosures required by Statement of Financial Accounting Standards (SFAS) No. 123, Accounting for Stock-Based Compensation and by SFAS No. 148 Accounting for Stock-Based Compensation Transition and Disclosure. See Note 4.
The following table illustrates the effect on net income and earnings per share if we had applied the fair value recognition provisions of SFAS No. 123, Accounting for Stock-Based Compensation to stock-based employee compensation:
Three months ended September 30, |
Nine months ended September 30, |
|||||||||||||||
2005 |
2004 |
2005 |
2004 |
|||||||||||||
Net Loss - as reported |
$ | (244,363 | ) | $ | (1,443,314 | ) | $ | (825,909 | ) | $ | (2,862,939 | ) | ||||
Deduct: Pro forma stock-based compensation expense determined under the fair value method |
(245,024 | ) | (92,973 | ) | (356,164 | ) | (196,610 | ) | ||||||||
Pro forma Net Loss |
$ | (489,387 | ) | $ | (1,497,986 | ) | $ | (1,182,073 | ) | $ | (3,059,549 | ) | ||||
Net Loss Per Share |
||||||||||||||||
Basic - as reported |
$ | (0.02 | ) | $ | (0.11 | ) | $ | (0.06 | ) | $ | (0.22 | ) | ||||
Basic - pro forma |
$ | (0.04 | ) | $ | (0.11 | ) | $ | (0.09 | ) | $ | (0.23 | ) | ||||
Diluted - as reported |
$ | (0.02 | ) | $ | (0.11 | ) | $ | (0.06 | ) | $ | (0.22 | ) | ||||
Diluted - pro forma |
$ | (0.04 | ) | $ | (0.11 | ) | $ | (0.09 | ) | $ | (0.23 | ) |
For purposes of determining the pro forma amounts, the fair value of each option grant is estimated on the date of grant using the Black-Scholes option pricing model with the following assumptions:
Three months ended September 30, |
Nine months ended September 30, | |||||||
2005 |
2004 |
2005 |
2004 | |||||
Risk-free interest rate |
3.83% - 4.10% | 3.46% - 3.72% | 3.63% - 4.17% | 2.85% - 3.91% | ||||
Expected dividend yield |
| | | | ||||
Expected life |
5 years | 5 years | 5 years | 5 years | ||||
Expected volatility |
45% | 50% | 45% | 50% |
Based upon the above assumptions, the weighted average fair value of the stock options granted for the three and nine months ended September 30, 2005 was $.99 and $1.01, respectively. For the three and nine months ended September 30, 2004 the weighted average fair value of the stock options granted was $1.66 and $1.45, respectively. Because additional option grants are expected to be made, the above pro forma disclosures are not representative of pro forma effects on reported net income for future periods.
7
Reclassifications
Certain prior year balances have been reclassified to conform to the current year presentation.
2. | RECENTLY ISSUED ACCOUNTING STANDARDS: |
In December 2004, the FASB issued SFAS No. 123 (R), Share Based Payment. Statement No. 123 (R) requires all entities to recognize compensation expense in an amount equal to the fair value of share based payments granted to employees. This statement is effective for the first fiscal year beginning after June 15, 2005. The Company will adopt Statement No. 123 (R) beginning with the first quarter of fiscal 2006. Adoption of the statement will require the Company to record compensation expense relating to the issuance of employee stock options. Currently, the Company follows APB No. 25 which does not require the recognition of compensation expense relating to the issuance of stock options so long as the quoted market price of our stock at the date of grant is less than or equal to the amount an employee must pay to acquire the stock. We are currently evaluating the impact the adoption of this statement will have on its consolidated financial position and results of operations.
3. | EARNINGS PER SHARE |
Earnings per share is calculated in accordance with SFAS No. 128, Earnings Per Share. Basic earnings per share is computed by dividing net income for the period by the weighted average number of common shares outstanding during the period. Diluted earnings per share is computed by dividing net income by the weighted average number of common shares plus the dilutive effect of outstanding stock options under our equity incentive plans. Stock options outstanding not included in the table below because of their anti-dilutive effect for the three and nine months ended September 30, 2005 were 419,729 and 419,729, respectively. Stock options outstanding not included in the table below because of their anti-dilutive effect for the three and nine months ended September 30, 2004 were 801,650 and 710,650 respectively.
The net income and weighted average common and common equivalent shares outstanding for purposes of calculating net income per common share were computed as follows:
Net Income Per common share & common Equivalent Share
Three Months Ended September 30, |
Nine Months Ended September 30, |
|||||||||||||||
2005 |
2004 |
2005 |
2004 |
|||||||||||||
Net Loss |
$ | (244,363 | ) | $ | (1,443,314 | ) | $ | (825,909 | ) | $ | (2,862,939 | ) | ||||
Weighted average number of common shares outstanding used in computuing basic earnings per share |
13,348,269 | 13,454,035 | 13,346,458 | 13,207,279 | ||||||||||||
Dilutive effect of stock options outstanding |
| | | | ||||||||||||
Weighted average shares used in computing diluted earnings per share |
13,348,269 | 13,454,035 | 13,346,458 | 13,207,279 | ||||||||||||
Basic & Diluted loss per share |
$ | (0.02 | ) | $ | (0.11 | ) | $ | (0.06 | ) | $ | (0.22 | ) | ||||
8
4. | COMPREHENSIVE INCOME |
A reconciliation of comprehensive income in accordance with SFAS No. 130, Reporting Comprehensive Income is as follows:
Three Months Ended September 30, |
Nine Months Ended September 30, |
|||||||||||||||
2005 |
2004 |
2005 |
2004 |
|||||||||||||
Net Loss |
$ | (244,363 | ) | $ | (1,443,314 | ) | $ | (825,909 | ) | $ | (2,862,939 | ) | ||||
Foreign currency translation adjustment |
(3,365 | ) | 1,837 | (19,299 | ) | 28,197 | ||||||||||
Comprehensive Loss |
$ | (247,728 | ) | $ | (1,441,477 | ) | $ | (845,208 | ) | $ | (2,834,742 | ) | ||||
5. | SEGMENT INFORMATION |
The Company has adopted the provisions of SFAS No. 131, Disclosures About Segments of an Enterprise and Related Information which establishes standards for reporting business segment information. The Company operates predominantly in the clinical research industry providing a broad range of clinical research services on a global basis to the pharmaceutical, biotechnology and medical device industries.
The following table summarizes the distribution of net revenue and contracts with significant clients:
Three Months Ended September 30, |
Nine Months Ended September 30, | |||||||||||||||||||
2005 |
2004 |
2005 |
2004 | |||||||||||||||||
% of Revenues |
Number of Contracts |
% of Revenues |
Number of Contracts |
% of Revenues |
Number of Contracts |
% of Revenues |
Number of Contracts | |||||||||||||
Client A |
14 | % | 2 | 44 | % | 3 | 26 | % | 4 | 14 | % | 3 | ||||||||
Client B |
32 | % | 3 | 44 | % | 1 | 23 | % | 3 | 14 | % | 1 | ||||||||
Client C |
25 | % | 5 | 0 | % | 1 | 20 | % | 7 | 11 | % | 2 | ||||||||
Client D |
17 | % | 3 | 31 | % | 1 | 12 | % | 3 | 9 | % | 3 | ||||||||
Client E |
2 | % | 1 | -26 | % | 1 | 1 | % | 1 | 7 | % | 1 | ||||||||
Client F |
0 | % | 1 | -20 | % | 1 | 0 | % | 1 | 0 | % | 1 | ||||||||
Client G |
2 | % | 1 | 4 | % | 2 | 2 | % | 2 | 10 | % | 3 | ||||||||
Client H |
0 | % | 0 | 1 | % | 1 | 0 | % | 0 | 22 | % | 1 |
Client A, B, C, and D in the table above represent the largest clients for each period, but do not represent the same client for each period shown.
The following table summarizes the distribution of net revenues from external clients by geographical area:
Three Months Ended September 30, | ||||||||||
2005 |
2004 | |||||||||
U.S |
Europe |
Total |
U.S |
Europe |
Total | |||||
$2,600,828 | $112,874 | $2,713,702 | $1,638,776 | $237,630 | $1,876,406 | |||||
Nine Months Ended September 30, | ||||||||||
2005 |
2004 | |||||||||
U.S |
Europe |
Total |
U.S |
Europe |
Total | |||||
$7,695,083 | $560,527 | $8,255,610 | $10,087,270 | $850,495 | $10,937,765 |
9
6. | LINE OF CREDIT |
We previously maintained a demand line of credit with a bank under which maximum borrowings were the lesser of $2.5 million or 75% of eligible accounts receivable, as defined in the loan agreement, and interest was charged at the LIBOR Market Index Rate plus 2.65%. This line of credit expired on August 15, 2004. The Company does not currently anticipate that it will be able to replace this credit facility based on its recent operating results.
7. | OTHER LIABILITIES |
As of January 1, 2003, the Company increased by approximately 12,700 to 34,000 the amount of square feet under lease in the same building. The term of the lease was also extended to 2010 and monthly lease payments increased from $50 thousand to $72 thousand. As an incentive for the Company to acquire the additional space, the lessor granted the Company $814 thousand in lease incentives that were used to pay for architectural fees, renovations and improvement costs for the new space. The lease incentives were capitalized as if the Company incurred the costs to make the improvements and are included in Property and Equipment. These assets and the related liability are amortized over the remaining life of the lease at a rate of approximately $116 thousand per year as an additional amortization expense and a reduction in rent expense, respectively. The accounting for these lease incentives has no impact on net income, stockholders equity or cash flow.
8. | SUPPLEMENTAL CASH FLOW INFORMATION |
No income tax payments were required for the three and nine months ended September 30, 2005. For the three and nine months ended September 30, 2004, cash paid for income taxes was approximately $0 thousand and $262 thousand, respectively. Cash paid for interest for the three and nine months ended September 30, 2005 was approximately $2 thousand and $7 thousand, respectively. We did not enter into any capital lease obligations during the three and nine months ended September 30, 2005 or September 30, 2004. We did not acquire any property and equipment through leasing arrangements during the three months and nine months ended September 30, 2005 or September 30, 2004.
ITEM 2. MANAGEMENTS DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS
In this discussion, the terms Company, we, us and our refer to Covalent Group, Inc. and our consolidated subsidiaries, except where it is made clear otherwise.
Forward Looking Statements
When used in this Report on Form 10-Q and in other public statements, both oral and written, by the Company and Company officers, the words estimate, project, expect, intend, believe, anticipate and similar expressions are intended to identify forward-looking statements regarding events and trends that may affect our future operating results and financial position. Such statements are subject to risks and uncertainties that could cause our actual results and financial position to differ materially. Such factors include, among others: (i) our success in attracting new business and retaining existing clients and projects; (ii) the size, duration and timing of clinical trials we are currently managing may change unexpectedly; (iii) the termination, delay or cancellation
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of clinical trials we are currently managing could cause revenues to decline unexpectedly; (iv) the timing difference between our receipt of contract milestone or scheduled payments and our incurring costs to manage these trials; (v) outsourcing trends in the pharmaceutical, biotechnology and medical device industries; (vi) the ability to maintain profit margins in a competitive marketplace; (vii) our ability to attract and retain qualified personnel; (viii) the sensitivity of our business to general economic conditions; (ix) other economic, competitive, governmental and technological factors affecting our operations, markets, products, services and prices; (x) announced awards received from existing and potential customers are not definitive until fully negotiated contracts are executed by the parties; and (xi) our backlog may not be indicative of future results and may not generate the revenues expected. You should not place undue reliance on any forward- looking statement. We undertake no obligation to publicly release the result of any revision of these forward-looking statements to reflect events or circumstances after the date they are made or to reflect the occurrence of unanticipated events. Please refer to the section entitled Risk Factors that Might Affect our Business or Stock Price beginning on page 9 in our Annual Report on Form 10-K for the year ended December 31, 2004 for a more complete discussion of factors which could cause our actual results and financial position to change.
Overview
We are a clinical research organization (CRO) which we believe is a leader in the design and management of complex clinical trials for the pharmaceutical, biotechnology and medical device industries. Our mission is to provide our clients with high quality, full-service support for their clinical trials. We offer therapeutic expertise, experienced team management and advanced technologies. Our headquarters is in Wayne, Pennsylvania and our international operations are based in London, United Kingdom.
Our clients consist of many of the largest companies in the pharmaceutical, biotechnology and medical device industries. From protocol design and clinical program development, to proven patient recruitment, to managing the regulatory approval process, we have the resources to directly implement or manage Phase I through Phase IV clinical trials and to deliver clinical programs on time and within budget. We have clinical trial experience across a wide variety of therapeutic areas, such as cardiovascular, nephrology, endocrinology/metabolism, diabetes, neurology, oncology, immunology, vaccines, infectious diseases, gastroenterology, dermatology, hepatology, womens health and respiratory medicine. We have the capacity and expertise to conduct clinical trials on a global basis.
General
The information set forth and discussed below for the three and nine months ended September 30, 2005 and 2004 is derived from the Consolidated Condensed Financial Statements included elsewhere herein. The financial information set forth and discussed below is unaudited but, in the opinion of management, reflects all adjustments (primarily consisting of normal recurring adjustments) necessary for a fair presentation of such information. The results of our operations for a particular quarter may not be indicative of results expected during the other quarters or for the entire year.
Our quarterly results can fluctuate as a result of a number of factors, including our success in attracting new business, the size and duration of clinical trials, the timing of client decisions to conduct new clinical trials or to cancel or delay ongoing trials, changes in cost estimates to complete ongoing trials, and other factors, many of which are beyond our control. Our operations have experienced, and may continue to experience, period-to-period fluctuations in net service revenue and results from operations. Because we generate a large proportion of our revenues from services performed at hourly rates, our revenues in any period is directly related to the number of employees and the number of hours worked by those employees during that period. Our results of operations in any one quarter can fluctuate depending upon, among other things, the number of weeks in the quarter, the number of and related contract value of ongoing client engagements, the commencement, postponement and termination of engagements in the quarter, the mix of revenue, the extent of cost overruns, employee hiring, vacation patterns, exchange rate fluctuations and other factors.
Net revenue is derived principally from the design, management and monitoring of clinical research studies. Clinical research service contracts generally have terms ranging from several months to several years. A portion of the contract fee is generally payable upon execution of the contract, with the balance payable in installments over the life of the contract. The majority of our net revenue is recognized from fixed-price contracts on a proportional performance basis. To measure the performance, we compare actual direct costs incurred to estimated total contract direct costs, which we believe is the best indicator of the performance of the
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contract obligations as the costs relate to the labor hours incurred to perform the service. Total direct costs are incurred for each contract and compared to estimated total direct costs for each contract to determine the percentage of the contract that is completed. This percentage is multiplied by the estimated total contract value to determine the amount of net revenue recognized.
Contracts generally may be terminated by clients immediately or with short notice. Clinical trials may be terminated or delayed for several reasons, including, among others, unexpected results or adverse patient reactions to the drug, inadequate patient enrollment or investigator recruitment, manufacturing problems resulting in shortages of the drug or decisions by the client to de-emphasize or terminate a particular trial or development efforts on a particular drug. Depending on the size of the trial in question, a clients decision to terminate or delay a trial in which we participate could have a material and adverse effect on our backlog, future revenue and results from operations.
Our backlog was approximately $22.6 million as of September 30, 2005 as compared to $15 million as of September 30, 2004. Our backlog consists of anticipated net revenue from signed contracts, letters of intent and certain verbal commitments that either have not started but are anticipated to begin in the near future or are in process and have not yet been completed. Many of our studies and projects are performed over an extended period of time, which may be several years. Amounts included in backlog have not yet been recognized as net revenue in our Consolidated Statements of Operations. Once contracted work begins, net revenue is recognized over the life of the contract on a proportional performance basis. The recognition of net revenue and contract terminations, if any, reduces our backlog while the awarding of new business increases our backlog. For the nine months ended September 30, 2005 we obtained approximately $16.6 million of new business awards as compared to approximately $18.9 million for the nine months ended September 30, 2004.
We believe that our backlog as of any date may not necessarily be a meaningful predictor of future results because backlog can be affected by a number of factors including the size and duration of contracts, many of which are performed over several years. Additionally, contracts relating to our clinical trial business may be subject to early termination by the client or delay for many reasons, as described above. Also, the scope of a contract can change during the course of a study. For these reasons, we might not be able to fully realize our entire backlog as net revenue.
The following table sets forth amounts for certain items in our consolidated statements of operations expressed as a percentage of net revenue. The following table excludes revenue and costs related to reimbursable out-of-pocket expenses because they are not generated by the services we provide, do not yield any gross profit to us, and do not have any impact on our net income. We believe this information is useful to our investors because it presents the net revenue and expenses that are directly attributable to the services we provide to our clients and provides a more accurate picture of our operating results and margins.
Percentage of Net Revenue, Excluding Reimbursable Out-of-Pocket Expenses
Three months ended September 30, |
Nine months ended September 30, |
|||||||||||
2005 |
2004 |
2005 |
2004 |
|||||||||
Net revenue |
100.0 | % | 100.0 | % | 100.0 | % | 100.0 | % | ||||
Operating Expenses |
||||||||||||
Direct |
69.4 | % | 152.1 | % | 68.3 | % | 96.3 | % | ||||
Selling, general and administrative |
36.8 | % | 53.5 | % | 37.9 | % | 35.4 | % | ||||
Depreciation and amortization |
4.5 | % | 8.9 | % | 4.9 | % | 5.5 | % | ||||
Loss from Operations |
-10.7 | % | -114.5 | % | -11.1 | % | -37.2 | % | ||||
Net Loss |
-9.0 | % | -76.9 | % | -10.5 | % | -26.2 | % |
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Contractual Obligations and Commitments
We did not enter into any capital lease obligations during the three and nine months ended September 30, 2005 and 2004. We are committed under a number of non-cancelable operating leases, primarily related to office space and other office equipment.
Below is a summary of our future payment commitments by year under contractual obligations. Actual amounts paid under these agreements could be higher or lower than the amounts shown below as a result of changes in volume and other variables:
2005 |
2006 |
2007 |
2008 |
2009 |
Thereafter |
Total | |||||||||||||||
Obligations under capital leases |
$ | 23,709 | $ | 26,314 | $ | 29,204 | $ | 7,791 | $ | | $ | | $ | 69,470 | |||||||
Operating Leases |
960,171 | 921,018 | 937,259 | 952,728 | 969,741 | 986,754 | 5,727,671 | ||||||||||||||
Employment agreements |
325,000 | 81,250 | | | | | 406,250 | ||||||||||||||
Service agreements |
1,418,609 | 109,840 | 65,120 | 55,432 | 33,479 | 99,319 | 1,781,799 | ||||||||||||||
Total |
$ | 2,727,489 | $ | 1,138,422 | $ | 1,031,583 | $ | 1,015,951 | $ | 1,003,220 | $ | 1,086,073 | $ | 8,002,738 | |||||||
In 2005, we anticipate capital expenditures of approximately $50 thousand to $100 thousand for leasehold improvements, software applications, workstations, personal computer equipment and related assets. A significant portion of our service agreement commitments, which are primarily comprised of investigator payments, are expected to be reimbursed under agreements with clients. There have been no material changes to the above data since December 31, 2004.
Critical Accounting Policies and Estimates
The following discussion should be read in conjunction with the consolidated financial statements and notes thereto.
Our consolidated financial statements have been prepared in conformity with accounting principles generally accepted in the United States of America. The preparation of these financial statements requires management to make certain estimates, judgments and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the periods presented. On an ongoing basis, management evaluates its judgments and estimates. Management bases its judgments and estimates on historical experience and on various other factors that are believed to be reasonable under the circumstances. Actual results may differ from these estimates under different assumptions or conditions. Management considers the following policies to be most critical in understanding the more complex judgments that are involved in preparing our consolidated financial statements and the uncertainties that could affect our results of operations and financial condition.
Revenue Recognition
The majority of our net revenue is recognized from fixed-price contracts on a proportional performance basis based on assumptions regarding the estimated completion of the project. This method is used because management considers total costs incurred to be the best available measure of progress on these projects.
Each month costs are accumulated on each project and compared to total estimated cost to complete to determine the degree of completion for the project. This determines the percentage of completion for the project. The percentage of completion is multiplied by the contract value to determine the amount of revenue to be recognized. As the work progresses, original estimates may be adjusted due to revisions in the scope of
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work or other factors and a contract modification may be negotiated with the customer to cover additional costs. Our accounting policy for recognizing revenue for changes in scope is to recognize revenue when the Company has reached agreement with the client, the services in the change in scope have been performed, the price has been set forth in the change of scope document and collectibility is reasonably assured based on our course of dealings with the client. We bear the cost of risk overruns on work performed absent a signed contract modification. Because of the inherent uncertainties in estimating costs, it is reasonably possible that the cost estimates used will change in the near term and may have a material adverse impact on our financial performance.
In the past, we have had to commit unanticipated resources to complete projects resulting in lower gross margins on those projects. These unanticipated additional costs occurred on several long term contracts which we completed or substantially completed during 2004. These contracts spanned a period of three to six years. We may experience similar situations in the future although our current contracts in process are of a shorter duration and subject to less cost volatility. Should our estimated costs on fixed price contracts prove to be low in comparison to actual costs, future margins could be reduced, absent our ability to negotiate a contract modification.
Billings and the related payment terms from fixed price contracts are generally determined by provisions in the contract that may include certain payment schedules and the submission of required billing detail. Accordingly, cash receipts, including the receipt of up front payments and performance based milestones, do not necessarily correspond to costs incurred and revenue recognized on contracts. A contracts payment structure generally requires an up front payment of 10% to 15% of the contract value at or shortly after the initiation of the clinical trial, a series of periodic payments over the life of the contract and, in certain instances, milestone payments based on the achievement of certain agreed upon performance criteria. The up front payments are deferred and recognized as revenues as services are performed under the proportional performance method. Periodic payments, including, performance based milestone payments, are invoiced pursuant to the terms of the contract once the agreed upon performance criteria have been achieved. Milestone payments are generally included in the total value of the contract. All payments received pursuant to the contract are recognized in accordance with the proportional performance method. In a comprehensive full service drug development program, the client would not generally purchase certain deliverables separately but as an integrated, full service arrangement in connection with the development of the drug. Examples of performance based milestones and interim deliverables include, but are not limited to, the completion of patient enrollment into the clinical trial, completion of the database and acceptance by the client of the final study report.
Clients generally may terminate a contract on short notice which might cause unplanned periods of excess capacity and reduced revenue and earnings. Client initiated delays or cancellations for ongoing clinical trials can come suddenly and may not be foreseeable. To offset the effects of early termination of significant contracts, we attempt to negotiate the payment of an early termination fee as part of the original contract. Generally, we have not been successful in negotiating such fees. Our contracts typically require payment to us of expenses incurred to wind down a study and fees earned to date. Therefore, revenue recognized prior to cancellation does not require significant adjustment upon cancellation. If we determine that a loss will result from the performance of a fixed price contract, the entire amount of the estimated loss is charged against income in the period in which such determination is made.
Our accounting policy for recognizing revenue for terminated projects requires us to perform a reconciliation of study activities versus the activities set forth in the contract. We negotiate with the client, pursuant to the terms of the existing contract, regarding the wind up of existing study activities in order to clarify which services the client wants us to perform. Once we and the client agree on the reconciliation of study activities and the agreed upon services have been performed by us, we would record the additional revenue provided collectibility is reasonably assured.
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Reimbursable Out-of-Pocket Expenses
On behalf of our clients, we pay fees to investigators and other out-of-pocket costs for which we are reimbursed at cost, without mark-up or profit. Effective January 1, 2002, in connection with the required implementation of Financial Accounting Standards Board Emerging Issues Task Force Rule No. 01-14 (EITF 01-14), Income Statement Characterization of Reimbursements Received for Out-of-Pocket Expenses Incurred, out-of-pocket costs are now included in Operating Expenses, while the reimbursements received are reported separately as Reimbursement Revenue in the Consolidated Statements of Operations.
As is customary in the industry, we exclude from revenue and expense in the Consolidated Statement of Operations fees paid to investigators and the associated reimbursement since we act as agent on behalf of our clients with regard to investigators. These investigator fees are not reflected in our Net Revenue, Reimbursement Revenue, Reimbursement Out-of-Pocket Expenses, and/or Direct Expenses. The amounts of these investigator fees were $69 thousand and $1.2 million for the three and nine months ended September 30, 2005, respectively. For the three and nine months ended September 30, 2004, investigator fees were $590 thousand and $3.3 million, respectively.
Concentration of Credit Risk
Our accounts receivable and costs and estimated earnings in excess of related billings on uncompleted contracts are concentrated with a small number of companies within the pharmaceutical, biotechnology and medical device industries. The significant majority of this exposure is to established pharmaceutical and biotechnology companies. Credit losses have historically been minimal. As of September 30, 2005, the total of accounts receivable and costs and estimated earnings in excess of related billings on uncompleted contracts was $3.7 million. Of this amount, the exposure to our three largest clients was 76% of the total, with the three largest clients representing 26%, 25%, and 25% of total exposure, respectively. As of December 31, 2004, the total of accounts receivable and costs and estimated earnings in excess of related billings on uncompleted contracts was $6.9 million. Of this amount, the exposure to our three largest clients was 55% of the total, with the three largest clients representing 34%, 11%, and 10% of total exposure, respectively.
Operating Expenses
Direct expenses include amounts incurred during the period that are directly related to the management or completion of a clinical trial or related project and generally include direct labor and related benefit charges, other direct costs and certain allocated expenses. Direct costs as a percentage of net revenues fluctuate from one period to another as a result of changes in the mix of services provided and the various studies conducted during any time period. Selling, general and administrative expenses include the salaries, wages and benefits of all administrative, finance and business development personnel, and all other support expenses not directly related to specific contracts.
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Stock-Based Compensation
We have adopted equity incentive plans that provide for the granting of stock options to employees, directors, advisors and consultants. We account for grants of options to employees and directors under these plans applying the intrinsic value method provided for in Accounting Principles Board (APB) Opinion No. 25, Accounting for Stock Issued to Employees and related interpretations. No stock-based compensation expense is reflected in net income as all options granted under the plans had an exercise price equal to the market value of the underlying common stock on the date of the grant. In addition to APB Opinion No. 25, we provide the disclosures required by Statement of Financial Accounting Standards (SFAS) No. 123, Accounting for Stock-Based Compensation and by SFAS No. 148, Accounting for Stock-Based Compensation Transition and Disclosure.
Results of Operations
Three Months Ended September 30, 2005 Compared With The Three Months Ended September 30, 2004
Net revenue for the three months ended September 30, 2005 increased 45% to $2.7 million as compared to $1.9 million for the three months ended September 30, 2004. Net revenue for the three months ended September 30, 2004 was materially impacted by significant increases in the estimated cost to complete for several legacy projects which were in the later stage of their development cycle. These legacy projects experienced increases in their estimated cost to complete without a corresponding increase in contract value which had a negative impact on reported revenues for the third quarter of 2004. For the comparable quarter of 2005, there were no material adjustments which reduced net revenues based on increases in the estimated cost to complete for ongoing projects. There were $6.8 million of announced new business awards for the three months ended September 30, 2005 compared with no announced awards for the quarter ended September 30, 2004. For the three months ended September 30, 2005, net revenue from our largest clients amounted to 88% of our net revenue, with the largest clients representing 32%, 25%, 17%, and 14% of net revenue, respectively. For the three months ended September 30, 2004, net revenue from our three largest clients amounted to 119% of our net revenue, with the three largest clients representing 44%, 44%, and 31% of net revenue, respectively.
Reimbursement revenue consisted of reimbursable out-of-pocket expenses incurred on behalf of our clients. Reimbursements are made at cost, without mark-up or profit, and therefore have no impact on net income.
Direct expenses included compensation and other expenses directly related to conducting clinical studies. These costs decreased by approximately $1 million to $1.9 million for the three months ended September 30, 2005 from $2.9 million for the three months ended September 30, 2004. The decrease in direct expenses resulted principally from a decline in personnel costs associated with the decreased level of clinical study related activities. Direct expenses as a percentage of net revenue were 69% for the three months ended September 30, 2005 as compared to 152% for the three months ended September 30, 2004. The improvement in the gross margin was principally due to significant reductions in headcount and temporary independent contract personnel, which we engaged to help complete certain studies during 2004 combined with a 45% increase in revenues for the period ended September 30, 2005.
Selling, general, and administrative expenses included the salaries, wages and benefits of all administrative, financial and business development personnel and all other support expenses not directly related to specific contracts. Selling, general and administrative expenses for the three months ended September 30, 2005 were approximately $1 million, or 37% of net revenue, as compared to $1 million, or 53% of net revenue, for the three months ended September 30, 2004. Selling, general and administrative expenses were unchanged for the period. However, as a percentage of revenues, they decreased by 16% due to the $800 thousand increase in revenues for the quarter ended September 30, 2005 compared with the prior year period.
Depreciation and amortization expense decreased to $122 thousand for the three months ended September 30, 2005 from $167 thousand for the three months ended September 30, 2004, primarily as a result of a removal of assets that were fully depreciated at the end of 2004 combined with lower capital expenditures during 2004 and 2005.
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Loss from operations decreased by $1.86 million to $291 thousand for the quarter ended September 30, 2005, primarily for the reasons noted in the preceding paragraphs.
Net interest income for the three months ended September 30, 2005 was $46 thousand compared to net interest income of $1 thousand for the three months ended September 30, 2004. This increase was due to a significant increase in the amount of cash on hand combined with a higher rate of interest earned on invested cash deposits.
The effective income tax benefit rate for the three months ended September 30, 2005 and 2004 was 0% and 33%, respectively. This tax benefit related to the carryback of net operating losses incurred in 2004 to prior tax periods when we reported taxable income. Net operating losses incurred in 2005 are being carried forward and may be applied against future taxable income subject to certain limitations set forth in the Internal Revenue Code. However, due to our recent loss history, and uncertainty regarding the realization of deferred tax assets, deferred tax assets have been fully reserved as of September 30, 2005.
Net loss for the three months ended September 30, 2005 was $244 thousand, or $(0.02) per diluted share, as compared to a net loss of $1.4 million, or $(0.11) per diluted share for the three months ended September 30, 2004.
Nine Months Ended September 30, 2005 Compared With The Nine Months Ended September 30, 2004
Net revenue for the nine months ended September 30, 2005 decreased 25% to $8.3 million as compared to $10.9 million for the nine months ended September 30, 2004. The decrease of approximately $2.6 million reflects a decrease in the number of and the related contract values of clinical trials being managed by us in 2005 compared with 2004 when several legacy projects were winding down their development cycles combined with lower than anticipated new business awards during 2005. The new business awards and changes of scope for the nine months ended September 30, 2005 were approximately $16.6 million as compared to approximately $18.9 million for the nine months ended September 30, 2004. For the nine months ended September 30, 2005, net revenue from three of our largest clients amounted to 69% of our net revenue, with the largest clients representing 26%, 23%, and 20% of net revenue, respectively. For the nine months ended September 30, 2004, net revenue from our three largest clients amounted to 52% of our net revenue, with the three largest clients representing 25%, 14%, and 13% of net revenue, respectively.
Reimbursement revenue consisted of reimbursable out-of-pocket expenses incurred on behalf of our clients. Reimbursements are made at cost, without mark-up or profit, and therefore have no impact on net income.
Direct expenses included compensation and other expenses directly related to conducting clinical studies. These costs decreased by $4.8 million to $5.7 million for the nine months ended September 30, 2005 from $10.5 million for the nine months ended September 30, 2004. The decrease in direct expenses resulted principally from a decline in personnel costs associated with the reduced level of clinical trial activities and cost control initiatives implemented in the third quarter of 2004. Direct expenses as a percentage of net revenue were 68% for the nine months ended September 30, 2005 as compared to 96% for the nine months ended September 30, 2004. The improvement in the gross margin was principally due to a decrease in direct expenses, which occurred as a result of reductions in headcount and cost control initiatives implemented in the third quarter of 2004.
Selling, general, and administrative expenses included the salaries, wages and benefits of all administrative, financial and business development personnel and all other support expenses not directly related to specific contracts. Selling, general and administrative expenses for the nine months ended September 30, 2005 were
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$3.1 million, or 38% of net revenue, as compared to $3.9 million, or 35% of net revenue, for the nine months ended September 30, 2004. The decrease of $800 thousand resulted principally from a decrease in bad debt expense of $400 thousand as well as a decline in personnel costs and ongoing cost control initiatives. The increase as a percentage of net revenue generally reflects a lower level of revenues generated for the period.
Depreciation and amortization expense decreased to $392 thousand for the nine months ended September 30, 2005 from $601 thousand for the nine months ended September 30, 2004, primarily from a removal of assets that were fully depreciated at the end of 2004 combined with lower capital expenditures during 2004 and 2005.
Loss from operations decreased by $3.2 million to $906 thousand for the nine months ended September 30, 2005 primarily for the reasons noted in the preceding paragraphs.
Net interest income for the nine months ended September 30, 2005 was $80 thousand compared to net interest expense of $3 thousand for the nine months ended September 30, 2004 due to an increase in the amount of cash on hand combined with higher rate of interest earned on invested cash deposits.
The effective income tax benefit rate for the nine months ended September 30, 2005 and 2004 was 0% and 30%, respectively. This tax benefit related to the carryback of net operating losses incurred in 2004 to prior tax periods when we reported taxable income. Net operating losses incurred in 2005 are being carried forward and may be applied against future taxable income subject to certain limitations set forth in the Internal Revenue Code. However, due to our recent loss history, and uncertainty regarding the realization of deferred tax assets, deferred tax assets have been fully reserved as of September 30, 2005.
Net loss for the nine months ended September 30, 2005 was $826 thousand, or $(0.06) per diluted share as compared to net loss of $2.9 million, or $(0.22) per diluted share for the nine months ended September 30, 2004.
Liquidity and Capital Resources
The clinical research organization industry is generally not considered capital intensive. We expect to continue to fund our operations from existing cash resources and cash flow from operations. We expect that our principal cash requirements on both a short and long-term basis will be for the funding of our operations and capital expenditures. We expect to continue expanding our operations through internal growth, expansion of our existing services, and the development of new products and services for the pharmaceutical, biotechnology and medical device industries. We believe that our existing cash resources and cash generated from operations will provide sufficient liquidity for the foreseeable future. However, in the event that we make significant acquisitions in the future, we may need to raise additional funds through additional borrowings or the issuance of debt or equity securities.
Our contracts usually require a portion of the contract amount to be paid at the time the contract is initiated. Additional payments are generally made upon completion of negotiated performance milestones, or on a regularly scheduled basis, throughout the life of the contract. Accordingly, cash receipts do not necessarily correspond to costs incurred and revenue recognized. For terminated studies, our contracts frequently entitle us to receive the costs of winding down the terminated project, as well as all fees earned by us up to the time of termination.
Net revenue is recognized on a proportional performance basis. We typically receive a low volume of large-dollar receipts. As a result, the number of days net revenue outstanding in accounts receivable, costs and estimated earnings in excess of related billings, customer advances, and billings in excess of related costs will fluctuate due to the timing and size of billings and cash receipts. At September 30, 2005, the net days revenue outstanding was 6 days compared to 192 days at December 31, 2004. This decrease was primarily due to the
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change in billing schedules included in new contracts being signed. Historically, many legacy contracts were structured so that billings only occurred as certain milestones were met. Many of our new contracts are structured so that work is billed as it is performed. Compared to December 31, 2004, accounts receivable decreased $2.0 million to $3.2 million at September 30, 2005, primarily due to the timing of billings and progress payments for clinical trials. Of the accounts receivable balance at September 30, 2005, less than 1% of the total was over 60 days past invoice date.
Compared to December 31, 2004, costs and estimated earnings in excess of related billings on uncompleted contracts decreased $1.2 million to $431 thousand at September 30, 2005. The decrease primarily represents timing differences between the net revenue recognized on the trials being managed and the billing milestones or payment schedules contained in the contracts with our clients. The balance at September 30, 2005 primarily consisted of 11 clinical trials. The top three balances constituted 28%, 20%, and 17% of the balance. This balance is mostly attributable to a delay in the timing of billings compared to when the work was performed. The increase in the liability account billings in excess of related costs and estimated earnings on uncompleted contracts of $700 thousand to $2.5 million as of September 30, 2005 from $1.8 million as of December 31, 2004, resulted primarily from the signing of a contract in June 2005 which included a large up front payment. Customer advances decreased by approximately $30 thousand to $1 million as of September 30, 2005 from $1.1 million as of December 31, 2004. This decrease resulted primarily from the return to our customer of restricted cash held in a separate bank account in connection with the completion of a large clinical trial offset by a decrease in the amount and value of upfront payments received from other customers.
Our net cash provided by operating activities was $3.9 million for the nine months ended September 30, 2005. The principal reason for this positive cash flow related to a decrease in accounts receivable of $2 million due to an increase in collections from customers and a $1.2 million decrease in costs and estimated earnings in excess of related billings offset by a decrease in accounts payable and accrued expenses of $600 thousand. For the nine months ended September 30, 2004, our net cash provided by operating activities was $750 thousand. The principal reason for this positive cash flow related to a decrease in cost and estimated earnings in excess of related billings on uncompleted contracts of $5 million due to an increase in customer billings offset by a decrease in customer advances and accounts payable. Net cash used by investing activities, consisting principally of purchases of property and equipment, was $47 thousand for the nine months ended September 30, 2005, compared with net cash used by investing activities of $217 thousand for the nine months ended September 30, 2004. The difference related to a decrease in purchases of computer software and hardware for our corporate office and field-based personnel. Net cash used by financing activities was $7 thousand for the nine months ended September 30, 2005, compared with net cash provided by financing activities of $591 thousand for the nine months ended September 30, 2004. The primary difference related to cash received due to the exercise of employee stock options during 2004.
As a result of these cash flows, our cash and cash equivalents balance at September 30, 2005 was $7 million as compared to $3.2 million at December 31, 2004.
We previously maintained a demand line of credit with a bank under which maximum borrowings were the lesser of $2.5 million or 75% of eligible accounts receivable, as defined in the loan agreement, and interest was charged at the LIBOR Market Index Rate plus 2.65%. This line of credit expired on August 15, 2004. The Company does not currently anticipate that it will be able to replace this credit facility based on its recent operating results.
We purchased equipment of $47 thousand during the nine months ended September 30, 2005. We anticipate capital expenditures of approximately $50 thousand during the remainder of 2005, primarily for leasehold improvements, software applications, personal computer equipment and related assets.
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RECENTLY ISSUED ACCOUNTING STANDARDS:
In December 2004, the FASB issued SFAS No. 123 (R), Share Based Payment. Statement No. 123 (R) requires all entities to recognize compensation expense in an amount equal to the fair value of share based payments granted to employees. This statement is effective for the first fiscal year beginning after June 15, 2005. We will adopt Statement No. 123 (R) beginning with the first quarter of fiscal 2006. Adoption of the statement will require us to record compensation expense relating to the issuance of employee stock options. Currently, we follow APB No. 25 which does not require the recognition of compensation expense relating to the issuance of stock options so long as the quoted market price of our stock at the date of grant is less than or equal to the amount an employee must pay to acquire the stock. We are currently evaluating the impact the adoption of this statement will have on its consolidated financial position and results of operations.
ITEM 3. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK
Market Risk
The fair value of cash and cash equivalents, restricted cash, accounts receivable, costs and estimated earnings in excess of related billings on uncompleted contracts, accounts payable, accrued expenses and billings in excess of related costs and estimated earnings on uncompleted contracts are not materially different than their carrying amounts as reported at September 30, 2004 and September 30, 2005.
As of September 30, 2005, the Company was not a counterparty to any forward foreign exchange contracts or any other transaction involving a derivative financial instrument.
Inflation
We believe that the effects of inflation generally do not have a material adverse impact on our operations or financial condition.
ITEM 4. CONTROLS AND PROCEDURES
Our management, including our principal executive officer and principal financial officer, has evaluated the effectiveness of our disclosure controls and procedures as of September 30, 2005. Our disclosure controls and procedures are designed to provide reasonable assurance that the information required to be disclosed in this quarterly report on Form 10-Q has been appropriately recorded, processed, summarized and reported. Based on that evaluation, our principal executive and principal financial officers have concluded that our disclosure controls and procedures are effective at the reasonable assurance level. Our management, including our principal executive and principal financial officers, has evaluated any changes in our internal control over financial reporting that occurred during the quarter ended September 30, 2005 and has concluded that there was no change that occurred during the quarter ended September 30, 2005 that has materially affected, or is reasonably likely to materially affect, our internal control over financial reporting.
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A control system, no matter how well conceived and operated, can provide only reasonable, not absolute, assurance that the objectives of the control system are met. Further, the design of a control system must reflect the fact that there are resource constraints, and the benefits of controls must be considered relative to their costs. Because of the inherent limitations in all control systems, no evaluation of controls can provide absolute assurance that all control issues and instances of fraud, if any, within the Company have been detected. The Company conducts periodic evaluations of its controls to enhance, where necessary, its procedures and controls. Because of the inherent limitations in a cost-effective control system, misstatements due to error or fraud may occur and not be detected.
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Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.
COVALENT GROUP, INC. | ||||
Dated: November 14, 2005 | By: | /s/ Kenneth M. Borow, M.D. | ||
Kenneth M. Borow, M.D. | ||||
President and Chief Executive Officer | ||||
Dated: November 14, 2005 | By: | /s/ Lawrence R. Hoffman | ||
Lawrence R. Hoffman | ||||
Executive Vice President, General Counsel, Secretary and Chief Financial Officer |
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