DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, DC 20549
SCHEDULE 14A
(RULE 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A
INFORMATION
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Securities Exchange Act of 1934 (Amendment No. )
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Soliciting Material Pursuant to Section 240.14a-11(c) or Section 240.14a-12 |
R. R. Donnelley & Sons Company
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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RR DONNELLEY
2015
ANNUAL MEETING OF STOCKHOLDERS
MEETING NOTICE PROXY STATEMENT
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Notice of Annual Meeting of Stockholders
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Thursday, May 21, 2015 10 a.m. Central time |
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The University of Chicago Gleacher Center 450 North Cityfront Plaza Drive Chicago, Illinois 60611 |
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Record Date
The close of business April 2,
2015 |
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Items of Business
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To elect the nominees identified in this proxy statement for a one-year term as directors |
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To approve, on an advisory basis, the Companys executive compensation |
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To vote to ratify the appointment by the Audit Committee of Deloitte & Touche LLP as the Companys independent registered public accounting firm
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To conduct any other business if properly raised |
You will find more
information on the matters for voting in the proxy statement on the following pages. If you are a stockholder of record, you may vote by mail, by toll-free telephone number, by using the Internet or in person at the meeting.
Your vote is important! We strongly encourage you to exercise your right to vote as a stockholder. Please sign, date and return the enclosed proxy
card or voting instruction card in the envelope provided, call the toll-free number or log on to the Internet even if you plan to attend the meeting. You may revoke your proxy at any time before it is exercised.
You will find instructions on how to vote on page 11. Most stockholders vote by proxy and do not attend the meeting in person. However, as long
as you were a stockholder at the close of business on April 2, 2015, you are invited to attend the meeting, or to send a representative. Please note that only persons with an admission ticket or evidence of stock ownership or who are guests of
the Company will be admitted to the meeting.
By Order of the Board of Directors
Suzanne S. Bettman
Secretary
April 20, 2015
Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting To Be Held on May 21, 2015.
This proxy statement and our annual report to stockholders are available on the Internet at www.rrdonnelley.com/proxymaterials. On this site, you
will be able to access our 2015 proxy statement and our 2014 annual report on Form 10-K for the fiscal year ended December 31, 2014, and all amendments or supplements to the foregoing material that are required to be furnished to stockholders.
R.R. DONNELLEY & SONS
COMPANY 1
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Table of Contents
2 R.R. DONNELLEY
& SONS COMPANY
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Table of Contents (continued)
This proxy statement is issued by RR Donnelley in connection with the 2015 Annual Meeting of
Stockholders scheduled for May 21, 2015. This proxy statement and accompanying proxy card are first being mailed to stockholders on or about April 20, 2015.
R.R. DONNELLEY & SONS
COMPANY 3
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Proposals
1. Election of Directors
The following information about the business background of
each person nominated by the Board has been furnished to the Company by the nominees for director. Each director will serve until the next annual meeting of stockholders and until a successor is elected and qualified, or until such directors
earlier resignation, removal, or death.
The names of the nominees, along with their present positions, their principal occupations, current
directorships held with other public corporations, as well as directorships during the past five years, their ages and the year first elected as a director, are set forth below. Certain individual qualifications, experiences and skills of our
directors that contribute to the Boards effectiveness as a whole are also described below.
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Thomas J. Quinlan III Chief executive
officer and president of the Company since April 2007; group president, Global Services of the Company from October 2006 to April 2007; chief financial officer of the Company from April 2006 to October 2007; executive vice president, operations of
the Company from February 2004 to October 2006; various capacities at Moore Wallace Incorporated, a printing company acquired by the Company in 2004 (and its predecessor, Moore Corporation Limited) that included: executive vice president-business
integration from May 2003 to February 2004; executive vice president-office of the chief executive from January 2003 until May 2003; and executive vice president and treasurer from December 2000 until December 2002. |
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Qualifications: Mr. Quinlans day-to-day leadership as chief executive officer of the Company, as well as his many
years of experience in the printing industry in both finance and operations, provides him with deep knowledge of the Companys operations and industry and gives him unique insights into the Companys challenges and
opportunities. Current Directorships: None
Former Directorships: None Age: 52
Director since: 2007 |
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Susan M. Cameron Chief executive officer of
Reynolds American Inc. (RAI), a manufacturer of cigarettes and other tobacco products, since May 2014; president and chief executive officer of RAI, January 2004 to February 2011; chairman of RAI January 2006 to October 2010; chairman of R. J.
Reynolds Tobacco Company, a wholly owned operating subsidiary of RAI, referred to as RJR Tobacco, 2004 to 2010; chief executive officer of RJR Tobacco, July 2004 to December 2006; president and chief executive officer of Brown & Williamson
Holdings Inc. (formerly known as Brown & Williamson Tobacco Corporation, and referred to here as B&W) from 2001 to 2004; director of B&W from 2000 to 2004 and chairman of the board of B&W from January 2003 to 2004; prior
thereto, various positions with both B&W and its parent company British American Tobacco plc since 1981. |
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Qualifications: Ms. Camerons experience as chairman and chief executive officer of a public manufacturing company
provides the Board with a perspective of a leader familiar with all facets of a global enterprise facing the same set of current external economic and governance issues. She is an audit committee financial expert based on her chief executive officer
experience, including her experience supervising a principal financial officer.
Current Directorships: Reynolds American Inc. (2014);
Tupperware Brands Corporation Former Directorships:
Reynolds American Inc. (2011-2013) Age: 56
Director since: 2009 |
4 R.R. DONNELLEY
& SONS COMPANY
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Proposals (continued)
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Richard L. Crandall Founder and Chairman,
Enterprise Software Roundtable, a CEO roundtable for the software industry, since 1995; founding Managing Director of Arbor Partners, a high technology venture capital firm, since November 1997; Managing Partner of Alpine Capital Partners, LLC, a
real estate developer, May 2005 to April 2011; Chairman, Novell, Inc., a provider of IT management software, from 2008 to 2011 and director from 2003 to 2011; Chairman of Giga Information Group, an information technology research and advisory firm,
from July 2002 until February 2003, and director of and special advisor to Giga Information Group from its founding in April 1996 until February 2003; technology advisor to U.S. Chamber of Commerce, from 2003 to 2008; founder Comshare, Inc., a
decision support software company, and served as CEO from April 1970 until April 1994 and Chairman from April 1994 until April 1997. Prior to 1997, Executive Chairman, Pelstar LLC, a medical equipment manufacturer, and director of several technology
ventures: Activ8, Inc., an interactive television and digital wallet company; Virun, Inc., a nutraceutical and biotech firm; and Channelnet, a multichannel marketing software company. |
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Qualifications: Mr. Crandalls experience as a director and advisor to several companies ranging from large to small
and public to private in the information technology and technology fields, including as CEO of a software company, gives him valuable knowledge and perspective and allows him to bring a variety of viewpoints to Board deliberations. In addition, his
background in the financial services industry also provides important financial and investment expertise and his information technology experience provides perspective on technology risks facing the Company.
Current Directorships: Diebold, Inc. Former Directorships: Novell, Inc.; Platinum Energy Solutions; Claymore Dividend & Income Fund Age:
71 Director since: 2012 |
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Susan M. Gianinno Chairman Publicis
Worldwide, North America, an advertising agency network, since January 2014. Chairman and chief executive officer of Publicis USA, 2003-2014; Harvard Advanced Leadership Initiative fellow, 2014-2015; President, BCom3 Group Inc. (product of merger of
DArcy Masius Benton & Bowles, Inc. and acquired by Publicis), an advertising agency, 2002; Chairman and President of DArcy Masius Benton & Bowles, Inc., an advertising agency, 1998 to 2002; prior thereto, various
positions at J. Walter Thompson Company, BBDO Inc., Young & Rubicam, Inc. and DDB, advertising agencies, since 1973. |
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Qualifications: Ms. Gianinnos experience as chief executive officer and president of various companies in the
advertising industry gives the Board a different perspective regarding the ways in which new media, the internet and e-commerce have affected the advertising industry and the broader strategies of the Companys customers.
Current Directorships: None Former Directorships: None Age: 66 Director since: 2013 |
R.R. DONNELLEY & SONS
COMPANY 5
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Proposals (continued)
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Judith H. Hamilton Former president and
chief executive officer of Classroom Connect Inc., a provider of materials integrating the Internet into the education process, January 1999 to 2002; former president and chief executive officer of FirstFloor Software, an Internet software
publisher, April 1996 through July 1998; former chief executive officer of Dataquest, a market research firm for technology, 1992 to 1996. |
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Qualifications: Ms. Hamiltons experience as chief executive officer of various software and technology companies
helps the Board address the challenges faced due to rapid changes in communications strategies. Her involvement in early stage companies also brings to the Board entrepreneurial experience. She also has considerable corporate governance experience
through years of service on the boards of other companies. Current
Directorships: None Former Directorships:
Artistic Media Partners, Inc.; Classroom Connect Inc.; Evolve, Inc.; Expression University for New Media; Giga Information Group; Lante Corp.; MarketTools,
Inc.; Novell, Inc.; Software.com Age: 70
Director since: 1995 |
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Jeffrey M. Katz Former chief executive
officer, Wize Commerce Inc., a global leader in online monetization and traffic acquisition technologies, March 2010 through May 2014; chairman, president and chief executive officer, LeapFrog Enterprises, Inc., a digital educational toys and games
business, 2009 to 2010; president and chief executive officer, LeapFrog Enterprises, Inc., 2006 to 2009; Non-executive director positions, 2005 to 2006; founding chairman, president and chief executive officer, Orbitz, Inc., a global online travel
company, 2000 to 2004; prior thereto, various positions at SwissAir Group, American Airlines, Inc. and Lawrence Livermore National Laboratory. |
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Qualifications: Mr. Katzs experience as a chief executive officer and chairman of high performance digital
organizations helps the Board further the Companys evolution in its role as a global provider of integrated communications, provides valuable insight for the Company as to the issues and opportunities facing the Company and further provides
experience in strategic planning and leadership of evolving organizations.
Current Directorships: CA, Inc. Former Directorships:
Digital River; Northwest Airlines; LeapFrog Enterprises, Inc.; Orbitz, Inc. Age: 59 Director since: 2013 |
6 R.R. DONNELLEY
& SONS COMPANY
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Proposals (continued)
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Richard K. Palmer Chief Financial Officer,
Senior Vice President and member of Group Executive Council of Fiat Chrysler Automobiles N.V. (FCA) (formerly Fiat S.p.A.), an international group that designs, produces and sells passenger cars and commercial vehicles, since 2011; Chief Financial
Officer of FCA US LLC (formerly Chrysler Group LLC), a vehicle manufacturer that is part of a global alliance with FCA, since 2009. Chief Financial Officer of Fiat Group Automobiles S.p.A., an automobile manufacturer owned by Fiat, 2006 to 2009;
Chief Financial Officer of Iveco S.p.A., an industrial vehicle and bus manufacturing company owned by Fiat, 2005 to 2007; Chief Financial Officer, Comau S.p.A., a developer of automation systems and other robotic devices owned by Fiat, 2003 to 2005.
Prior thereto, various positions at General Electric Company, United Technologies Corporation and Price Waterhouse since 1988. |
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Qualifications: Mr. Palmers experience as chief financial officer of both public and global companies, as well as
his position as a member of the highest executive decision-making body of a large multinational company, brings financial, international and operational expertise. He is an audit committee financial expert based on his experience as chief financial
officer of a public company and numerous other companies, as well as his experience as an auditor with a public accounting firm.
Current Directorships: FCA US LLC Former
Directorships: None Age: 48 Director
since: 2013 |
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John C. Pope Chairman of the Board of
Directors of the Company; Chairman of PFI Group, LLC, a private investment company; Chairman of Waste Management, Inc., a NYSE-listed waste collection and disposal firm, November 2004 to December 2011; Director of Wallace Computer Services, Inc. and
its successor Moore Wallace Incorporated (MWI), 1996 until the acquisition of MWI by the Company in 2004; Chairman of MotivePower Industries, Inc., a NYSE-listed manufacturer and remanufacturer of locomotives and locomotive components, December 1995
to November 1999; president, chief operating officer and a director of UAL Corporation and United Air Lines, May 1992 to July 1994 and prior thereto, various positions since 1988. |
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Qualifications: Mr. Popes experience as chairman and senior executive of various public companies provides
financial, strategic and operational leadership experience. He is an audit committee financial expert based on his experience as chief financial officer of a public company as well as his experience as a member and chairman of other public company
audit committees. He has considerable corporate governance experience through years of service on other public company boards in a variety of industries.
Current Directorships: Con-way, Inc.; Kraft Foods Group,
Inc.; Waste Management, Inc. Former
Directorships: Dollar Thrifty Automotive Group, Inc.;
Federal-Mogul Corporation; Navistar International Corporation; Kraft Foods, Inc. Age: 66 Director since: 2004 |
R.R. DONNELLEY & SONS
COMPANY 7
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Proposals (continued)
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Michael T. Riordan Director of Wallace
Computer Services, Inc. and its successor Moore Wallace Incorporated (MWI), 1999 until the acquisition of MWI by the Company in 2004; Former chairman, president and chief executive officer of Paragon Trade Brands, Inc., a manufacturer of disposable
diapers and other absorbent products, May 2000 to February 2002; former president and chief operating officer of Fort James Corporation, August 1997 to August 1998 and, prior thereto, chairman, president and chief executive officer of Fort Howard
Corporation, manufacturers of disposable paper products. |
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Qualifications: Mr. Riordans experience as chairman and chief executive officer of manufacturing companies provides
experience in operational and strategic leadership. He has considerable corporate governance experience through years of service on other public company boards.
Current Directorships: Clearwater Paper Corporation; NOVOLEX
(formerly known as Hilex Poly) Former Directorships:
Potlatch Corporation; The Dial Corporation Age:
64 Director since: 2004 |
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Oliver R. Sockwell Former president and
chief executive officer of Construction Loan Insurance Corporation (Connie Lee) and its subsidiary, Connie Lee Insurance Company, financial guarantee insurance companies, 1987 to 1997. Previously executive vice president, finance at SLM Corporation
(Sallie Mae). From 1998 to 2003, executive-in-residence at Columbia Business School (taught the executive leadership course). |
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Qualifications: Mr. Sockwells experience as president and chief executive officer of Connie Lee provides expertise
in operational and strategic leadership as does his academic tenure at Columbia. He has considerable corporate governance experience through years of service on other public company boards.
Current Directorships: None Former Directorships: Liz Claiborne, Inc.; Wilmington Trust Corporation
Age: 71 Director since: 1997 |
The Board recommends that stockholders vote FOR each of our nominees. Only directors that receive a majority of the votes
cast FOR their election will be elected. In the event that an incumbent director is not reelected, the Companys Principles of Corporate Governance require that director to promptly tender his or her resignation. The Board
will accept this resignation unless it determines that the best interests of the Company and its stockholders would not be best served by doing so.
If
any nominee does not stand for election, proxies voting for that nominee may be voted for a substitute nominee selected by the Board. The Board may also choose to reduce the number of directors to be elected at the meeting.
In 2014, the Board met 10 times. Each director of the Company during 2014 attended at least 75% of the total number of meetings of the Board and those committees of
which the director was a member during the period he or she served as a director.
8 R.R. DONNELLEY
& SONS COMPANY
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Proposals (continued)
2. Advisory Vote to Approve Executive Compensation
As required by Section 14A of the Securities Exchange Act of 1934 (the Exchange Act), the Company is presenting a proposal that gives
stockholders the opportunity to cast an advisory (non-binding) vote on our executive compensation for named executive officers by voting for or against it. At our 2012, 2013 and 2014 Annual Meetings, our stockholders voted to approve (on a
non-binding basis) our executive compensation. In addition, at the 2011 Annual Meeting, stockholders were asked to vote on whether the Say-on-Pay vote should be held annually, every two years or every three years. Our stockholders indicated a
preference for holding such a vote on an annual basis. Our Board determined, as a result of such vote on the frequency of the advisory (non-binding) vote to approve our executive compensation, that we will hold an advisory (non-binding) vote to
approve our executive compensation every year.
The Company received an 80.73% vote in support of its executive compensation program in the 2014
Say-on-Pay advisory vote. During the course of 2014, the Company continued its practice of engaging with stockholders about various corporate governance topics including executive compensation. Meetings were held with significant institutional
investors, to, among other things, gather additional feedback on our compensation programs.
The feedback received from investors and the results of the
2014 advisory vote were taken into consideration by the Human Resources Committee in the review and administration of our program throughout the year and in the full scale evaluation of executive compensation that was conducted in 2014.
As disclosed in the Compensation Discussion and Analysis beginning on page 18, we believe the 2014 compensation decisions and the overall executive
compensation program are tailored to our business strategies, align pay with performance and take into account the feedback received from our investors. The goals of the Companys executive compensation program are:
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Establish target compensation levels that are competitive within the industries and the markets in which we compete for executive talent;
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Structure compensation so that our executives share in the Companys short- and long-term successes and challenges by varying compensation from target
levels based upon business and individual performance; |
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Link pay-to-performance by making a substantial percentage of total executive compensation variable, or at risk, through annual incentive
compensation and the granting of long-term incentive awards; |
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Base a substantial portion of each named executive officers long-term incentive award on performance measures while maintaining a meaningful portion that
vests over time and is therefore focused on the retention of our top talent; and
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Align a significant portion of executive pay with stockholder interests through equity awards and stock ownership requirements. |
Consistent with these goals and as disclosed in the Compensation Discussion and Analysis, the Human Resources Committee has developed and approved an
executive compensation philosophy to provide a framework for the Companys executive compensation program featuring the following policies and practices:
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Base salary is the smallest component of the compensation package and is set for each executive based on his or her level of responsibility in the organization
and individual skills, performance, experience and market and peer group data. |
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An annual incentive plan which is an annual cash bonus plan that rewards achievement of specific pre-set financial goals and individual performance objectives.
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A long-term incentive program that is predominantly equity based thereby ensuring alignment with stockholders. |
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Overall compensation levels targeted at market and peer group target medians, with a range of opportunity to reward strong performance and withhold rewards when
objectives are not achieved. |
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Stock ownership requirements of five times base salary for the CEO, three times base salary for all other NEOs and one times base salary for all other executives
covered by the guidelines to strengthen further the alignment of executives and stockholders (and the stock holdings for all of the executive officers currently exceed their respective guidelines). |
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Compensation targets and levels are reviewed against other industrial companies of similar or larger size, complexity and scope, since we are significantly
larger than all of our direct competitors and our markets for talent are necessarily broader. |
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Limited perquisites provided to Executive Officers. |
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No option repricing or option grants below market, and no tax gross-ups on any benefits or perquisites. |
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The Company has adopted a policy that restricts the ability to enter into future severance arrangements with executive officers that provide for benefits in an
amount that exceeds 2.99 times the executive officers then current base salary and target bonus, unless such future severance arrangement receives stockholder approval. |
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To strengthen further the Companys pay-for-performance orientation, performance share units (PSUs) were granted in 2014 to the named executive
officers and represent 50% of the total long-term equity awards granted for such officers and the PSUs are tied to the Companys performance over the next three years (2014-2016) based on cumulative free cash flow. |
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The Company targets total compensation at the 50th percentile of peer group compensation, but will increase or decrease amounts based on company and individual
performance and market survey data. |
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The Company does not pay or accrue dividends on PSUs or restricted share units (RSUs).
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R.R. DONNELLEY & SONS
COMPANY 9
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Proposals (continued)
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Company policy prohibits employees, directors and certain of their family members from pledging, short sales, trading in publicly traded options, puts or calls,
hedging or similar transactions with respect to Company stock. |
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The Company adopted a clawback policy covering all executive officers in 2014 that sets forth conditions under which the Company may seek reimbursement with
respect to incentive compensation paid or awarded to current or former executive officers of the Company. |
The 2014 long-term incentive
program consisted of:
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PSUs granted to all named executive officers in 2014 at a weighting of 50% of the total long-term equity awards (historically 25% for certain executive officers)
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RSUs were granted to a smaller, more targeted population and no stock options were granted in 2013, 2014 or 2015 |
In light of priorities for 2014 and beyond and to ensure continued focus on the strategy of the company, the Human Resources Committee felt it was important to
enhance the retention value of the long-term incentive program for the named executive officers. Therefore, in 2014 special long-term incentive cash awards (vesting over 3 years) were granted to all named executive officers, other than the CEO.
In addition, in mid-2014 the Company engaged Towers Watson, a leading executive compensation consulting firm, to conduct a full scale, top to bottom
evaluation of all of the Companys executive compensation programs, including an evaluation against best practices for executive compensation. This comprehensive evaluation was intended to help the Company determine if its compensation programs
were structured properly and driving the right behaviors. As a result of this project and to continue to align executive compensation with performance, several changes were made for 2015:
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Scale that begins to fund for performance below 100% achievement of the financial target |
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PSUs are being granted further into the organization |
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Organic revenue growth is being added as a modifier to the PSUs |
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An upside, capped at 150%, is being added to the PSUs vs. a 100% ceiling in previous years |
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3 year cliff vesting on RSUs vs. vesting equally over 4 years |
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Upside of 150% on the Annual Incentive Plan vs. a 125% upside in previous years |
This proposal gives our stockholders the opportunity to express their views on the overall compensation of our named executive officers and the philosophy, policies and practices described in this proxy statement.
For the reasons discussed above, we are asking our stockholders to indicate their support for our named executive officer compensation by voting FOR the following resolution at the 2015 Annual Meeting:
RESOLVED: that the Companys stockholders approve, on an advisory basis, the compensation of the
named executive officers, as disclosed in this Proxy Statement pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the Compensation Discussion and Analysis, the 2014 Summary
Compensation Table and the other related tables and disclosures in this Proxy Statement.
The Say-on-Pay vote is an advisory vote only, and
therefore it will not bind the Company or our Board of Directors. However, the Board of Directors and the Human Resources Committee will consider the voting results as appropriate when making future decisions regarding executive compensation.
The affirmative vote of the holders of a majority of the shares of the Companys common stock present in person or by proxy at the 2015 Annual
Meeting and entitled to vote on the advisory resolution on executive compensation is required to approve the proposal.
The Board of Directors
recommends that the stockholders vote FOR the approval of the advisory resolution relating to the compensation of our named executive officers as disclosed in this proxy statement.
3. Ratification of Independent Registered Public Accounting Firm
Proposal 3 is the
ratification of the Audit Committees appointment of Deloitte & Touche LLP as the independent registered public accounting firm to audit the financial statements of the Company for fiscal year 2015. In the event the stockholders fail
to ratify the appointment, the Audit Committee will reconsider this appointment. The Audit Committee, in its discretion, may direct the appointment of a different independent registered public accounting firm at any time during the year if the Audit
Committee determines that such a change would be in the Companys and its stockholders best interests. Representatives of Deloitte & Touche LLP will be present at the meeting. They will be available to respond to your questions
and may make a statement if they desire.
The affirmative vote of the holders of a majority of the shares of the Companys common stock present in
person or by proxy at the 2015 Annual Meeting and entitled to vote on the ratification of the appointment of Deloitte & Touche LLP as independent registered public accounting firm for 2015 is required to approve the proposal.
The Board of Directors and the Audit Committee recommend that the stockholders vote FOR the ratification of the appointment of Deloitte & Touche LLP as
the Companys independent registered public accounting firm for 2015.
10 R.R.
DONNELLEY & SONS COMPANY
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Questions and Answers
About How to Vote Your Proxy
Below are instructions on how to vote, as well as information on your rights as a stockholder as they relate to voting. Some of the instructions vary depending on how your stock is held.
Its important to follow the instructions that apply to your situation.
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You are entitled to one vote on each proposal for each share of the Companys common stock that you
own as of the close of business the record date, April 2, 2015. |
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What is the difference between holding shares as a shareholder of record and a street name holder? |
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If your shares are registered directly in your name through Computershare, the Companys transfer
agent, you are considered a shareholder of record. If your shares are held in a brokerage account or bank, you are considered a street name holder. |
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How do I vote if shares are registered in my name (as shareholder of record) or I hold Company Stock Fund or TRASOP units as a participant in the RR Donnelley Savings Plan?
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By Mail: Sign, date and return the enclosed proxy card in
the postage paid envelope provided. Your voting instructions must be received by May 20, 2015, except for shares you vote as a participant in the RR Donnelley Savings Plan, which must be received by 1 a.m. on May 19 as further described below.
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By Telephone or Internet: Call the toll-free number listed
on your proxy card, log on to the website listed on your proxy card or scan the QR code on your proxy card and follow the simple instructions provided. |
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The telephone and Internet voting procedures are designed to allow you to vote your shares and to confirm that your instructions have been properly recorded consistent with
applicable law. Please see your proxy card for specific instructions. Stockholders who wish to vote over the Internet should be aware that there may be costs associated with electronic access, such as usage charges from Internet access providers and
telephone companies, and that there may be some risk a stockholders vote might not be properly recorded or counted because of an unanticipated electronic malfunction. |
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Voting by telephone and the Internet will be closed at 1:00 a.m. Chicago time on the date of the 2015 Annual Meeting, except for shares you vote as a participant in the RR
Donnelley Savings Plan, which must be received by the date set forth below. |
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If you are a participant in the RR Donnelley Savings Plan, and you hold units in the RR Donnelley Stock Fund or the TRASOP Fund as of the record date, you have the right to
direct The Northern Trust as the trustee of the RR Donnelley Savings Plan Trust (the Trust) to vote the shares of common stock of the Company represented by those units. Your exercise of this voting right is subject to confidentiality
procedures which do not allow
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your vote to be disclosed to the Company, its affiliates or their employees. If you do not vote these shares, the trustee will vote them, and any unallocated shares held in the Trust, to the
extent permitted by law, in the same proportion as those shares in the Trust for which the trustee receives timely voting instructions. |
|
To allow sufficient time for tabulating the vote of these shares, your proxy voting instructions must be received by 1 a.m. Chicago time on May 19, 2015, or they will be
treated as not being voted by you. |
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If you are a participant in the RR Donnelley Savings Plan, any proxy you submit, vote by telephone or over the Internet will be counted as representing those shares in the plan
as well as any other shares you may own, as long as the shares are all registered in the same name. |
Q. |
How do I vote if my shares are held in street name? |
A. |
You should give instructions to your broker on how to vote your shares. If you do not provide voting
instructions to your broker, your broker has discretion to vote those shares on matters that are routine. However, a broker cannot vote shares on non-routine matters without your instructions. This is referred to as a broker non-vote.
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The proposal on Say-on-Pay and the election of directors are considered non-routine matters. Accordingly, your broker will not have the discretion to vote shares as to which you
have not provided voting instructions with respect to either of these matters. Ratification of the appointment of the independent registered public accounting firm is considered a routine matter, so there will not be any broker non-votes with
respect to that proposal. |
Q. |
Can I vote my shares in person at the Annual Meeting? |
A. |
If you plan to attend the meeting and vote in person, your instructions depend on how your shares are held:
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Shares registered in your name check the appropriate box on the enclosed proxy card and bring either the admission ticket attached to the proxy card or
evidence of your stock ownership with you to the meeting. |
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Shares registered in the name of your broker or other nominee ask your broker to provide you with a brokers proxy card in your name (which will
allow you to vote your shares in person at the meeting) and bring evidence of your stock ownership from your broker with you to the meeting. |
Remember that attendance at the meeting will be limited to stockholders as of the record date with an admission ticket or evidence of their share ownership and guests of the Company.
R.R. DONNELLEY & SONS
COMPANY 11
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Questions and Answers About How to Vote Your Proxy
(continued)
Q. |
Can I revoke my proxy or change my vote after I have voted? |
A. |
If your shares are registered in your name, you may revoke your proxy at any time before it is exercised. There are several ways you can do this: |
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By delivering a written notice of revocation to the Secretary of the Company; |
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By executing and delivering another proxy that bears a later date; |
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By voting by telephone at a later time; |
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By voting over the Internet at a later time; or |
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By voting in person at the meeting. |
If your shares are held in street name, you must contact your broker to revoke your proxy.
Q. |
How are votes counted? |
A. |
In tallying the results of the voting, the Company will count all properly executed and unrevoked proxies
that have been received in time for the 2015 Annual Meeting. To hold a meeting of stockholders, a quorum of the shares (which is a majority of the shares outstanding and entitled to vote) is required to be represented either in person or by proxy at
the meeting. Abstentions and broker non-votes are counted in determining whether a quorum is present for the meeting. |
Q. |
What are my options when voting for directors? |
A. |
When voting to elect directors, you have three options: |
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Vote AGAINST a nominee; or |
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ABSTAIN from voting on a nominee. |
In the election of directors, each nominee will be elected by the vote of the majority of votes cast. A majority of votes cast means that the number of votes cast FOR a nominees election must
exceed the number of shares voted AGAINST such nominee. Each nominee receiving a majority of votes cast FOR his or her election will be elected. If you elect to ABSTAIN with respect to a nominee for director, the
abstention will not impact the election of such nominee.
Election of directors is considered a non-routine matter. Accordingly, broker
non-votes will not count as a vote FOR or AGAINST a nominees election and will not impact the election of such nominee. In tabulating the voting results for the election of directors, only FOR and
AGAINST votes are counted.
Q. |
What are my options when voting on any other proposals? |
A. |
When voting on any other proposal, you have three options: |
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Vote FOR a given proposal; |
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Vote AGAINST a given proposal; or |
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ABSTAIN from voting on a given proposal. |
Each of these matters requires the affirmative vote of a majority of the shares present at the meeting and entitled to vote on the proposal. If you indicate on your proxy card that you wish to ABSTAIN
from voting on a proposal, your shares will not be voted on that proposal. Abstentions are not counted in determining the number of shares voted FOR or AGAINST any proposal, but will be counted as present and entitled to vote
on the proposal. Accordingly, an abstention will have the effect of a vote against the proposal.
Broker non-votes are not counted in
determining the number of shares voted for or against any proposal and will not be counted as present and entitled to vote on any proposal.
Q. |
How will my shares be voted if I sign and return my proxy card with no votes marked? |
A. |
If you sign and return your proxy card with
no votes marked, your shares will be voted as follows: |
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FOR the election of all nominees for director identified in this proxy statement; |
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FOR the proposal on advisory vote on executive compensation; and |
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FOR the ratification of the Companys independent registered public accounting firm. |
Q. |
How are proxies solicited and what is the cost? |
A. |
The Company actively solicits proxy participation. In addition to this notice by mail, the Company encourages banks, brokers and other custodian nominees and fiduciaries
to supply proxy materials to stockholders, and reimburses them for their expenses. However, the Company does not reimburse its own employees for soliciting proxies. The Company has hired Morrow & Co., LLC, 470 West Ave., Stamford, CT 06902,
to help solicit proxies, and has agreed to pay it $8,000 plus out-of-pocket expenses for this service. All costs of this solicitation will be borne by the Company. |
Q. |
How many shares of stock were outstanding on the record date? |
A. |
As of the record date, there were 200,548,595 shares of common stock outstanding. This does not include
58,445,345 shares held in the Companys treasury. Each outstanding share is entitled to one vote on each proposal.
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12 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Company Information
The Boards Committees and Their Functions
The Board has three standing committees. The members of those committees and the committees responsibilities are described below. Each committee operates
under a written charter that is reviewed annually and is posted on the Companys web site at the following address: www.rrdonnelley.com. A print copy of each charter is available upon request.
Audit Committee assists the Board in its oversight of (1) the integrity of the Companys financial statements and the Companys
accounting and financial reporting processes and financial statement audits, (2) the qualifications and independence of the Companys independent registered public accounting firm, and (3) the performance of the Companys
internal auditing department and the independent registered public accounting firm.
The committee selects, compensates, evaluates and, when appropriate,
replaces the Companys independent registered public accounting firm. Pursuant to its charter, the Audit Committee is authorized to obtain advice and assistance from internal or external legal, accounting or other advisors and to retain
third-party consultants, and has the authority to engage independent auditors for special audits, reviews and other procedures.
As required by its
charter, each member of the Audit Committee is independent of the Company, as such term is defined for purposes of the Nasdaq Stock Market listing rules and the federal securities laws. The Board has determined that each of Richard K. Palmer, who
became chairman of the Audit Committee immediately following the 2014 Annual Meeting , Susan M. Cameron, Jeffrey G. Katz and John C. Pope is an audit committee financial expert as such term is defined under the federal securities laws
and the Nasdaq Stock Market listing rules.
The members of the Audit Committee are Ms. Cameron and Messrs. Katz, Palmer (chair) and Pope. The
committee met 9 times in 2014.
Governance, Responsibility & Technology Committee (1) makes recommendations to the
Board regarding nominees for election to the Board and recommends policies governing matters affecting the board, (2) develops and implements governance principles for the Company and the Board, (3) conducts the regular review of the
performance of the Board, its committees and its members, (4) oversees the Companys responsibilities to its employees and to the environment, (5) reviews the Companys technology initiatives and (6) recommends director
compensation to the Board.
As required by its charter, each member of the Governance, Responsibility & Technology Committee is independent of
the Company, as such term is defined for purposes of the Nasdaq Stock Market listing rules and the federal securities laws.
Pursuant to its charter, the
Governance, Responsibility & Technology Committee is authorized to obtain advice and assistance from outside
advisors and to retain third-party consultants and has the sole authority to approve the terms and conditions under which it engages director search firms.
The members of the Governance, Responsibility & Technology Committee are Ms. Hamilton (chair) and Messrs. Crandall, Katz and Sockwell. The committee
met 4 times in 2014.
Human Resources Committee (1) establishes the Companys overall compensation strategy, (2) establishes
the compensation of the Companys chief executive officer, other senior officers and key management employees and (3) adopts amendments to, and approves terminations of, the Companys employee benefit plans.
As required by its charter, each member of the Human Resources Committee is independent of the Company, as such term is defined for purposes of the Nasdaq Stock
Market listing rules and the federal securities laws. In addition, in accordance with Nasdaq Stock Market listing rules, the Board considered all factors specifically relevant to determining whether a director has a relationship to the Company which
is material to that directors ability to be independent from management in connection with the duties of a Human Resources Committee member to affirmatively determine each member of the Human Resources Committee is independent.
Pursuant to its charter, the Human Resources Committee is authorized to obtain advice and assistance from internal or external legal or other advisors
and has the sole authority to engage counsel, experts or consultants in matters related to the compensation of the chief executive officer and other executive officers of the Company (with sole authority to approve any such firms fees and
other retention terms). Pursuant to its charter, prior to selecting or receiving any advice from any committee adviser (other than in-house legal counsel) and on an annual basis thereafter, the Human Resources Committee must assess the independence
of such committee advisers in compliance with any applicable Nasdaq Stock Market listing rules and the federal securities laws. The Human Resources Committee must also review and approve, in advance, any engagement of any compensation consultant by
the Company for any services other than providing advice to the Committee regarding executive officer compensation. The Human Resources Committee engaged Mercer Human Resources Consulting (Mercer) in 2014 as its executive compensation
consultant to provide objective analysis, advice and recommendations on executive pay in connection with the Human Resources Committees decision-making process. In February 2015, the Human Resources Committee engaged Towers Watson as its
executive compensation consultant going forward.
In 2014, Mercers fees for executive compensation consulting services were approximately $186,000.
Additionally, Mercer provided approximately $460,000 in unrelated human resources services to the Company. These additional services included:
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Investment consulting services for defined benefit, defined contribution and post-retirement plans
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R.R. DONNELLEY & SONS
COMPANY 13
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Company Information (continued)
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Providing benchmarking surveys for information on compensation for all employees |
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Providing cost of living adjustment data for international assignees |
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Providing services as an insurance broker for international benefits |
While Mercer provided additional services to the Company, these services were all approved by the Human Resources Committee. The Human Resources Committee reviewed the work and services provided by Mercer and it
has determined that (1) these services were provided on an independent basis and (2) no conflicts of interest exist. Factors considered by the Human Resources Committee in its assessment include:
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Other services provided to the Company by Mercer |
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Fees paid by the Company as a percentage of Marsh and McLennans (Mercers parent company) total revenue |
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Mercers policies and procedures that are designed to prevent a conflict of interest |
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Any business or personal relationships between individual consultants involved in the engagement and Human Resources Committee members
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Whether any Company stock is owned by individual consultants involved in the engagement |
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Any business or personal relationships between our executive officers and Mercer or the individual consultants involved in the engagement
|
Mercer reported directly to the Human Resources Committee and not to management on executive officer and director compensation
matters. The Mercer teams that provide other human resources/compensation related services to us are separate from the Mercer team that provided executive and director compensation consulting services. Management, including the Companys
executive officers, develops preliminary recommendations regarding compensation matters with respect to the executive officers other than the chief executive officer for Committee review. The Human Resources Committee then reviews managements
preliminary recommendations and makes final compensation decisions. Mercer advised the Human Resources Committee on the compensation levels of the Companys executive officers and provided advice related to proposed compensation. The Human
Resources Committee, with the assistance of its consultants, has reviewed and evaluated the Companys executive and employee compensation practices and has concluded, based on this review, that any risks associated with such practices are not
likely to have a material adverse effect on the Company. The determination primarily took into account the balance of cash and equity payouts, the balance of annual and long-term incentives, the type of performance metrics used, incentive plan
payout leverage, avoidance of uncapped rewards, multi-year vesting for equity awards, use of stock ownership requirements for senior management and the Human Resources Committees oversight of all executive compensation programs. See
Compensation Discussion and Analysis beginning on
page 18 of this proxy statement for further information regarding executive compensation decisions.
The members of the Human Resources Committee are Mses. Cameron and Gianinno and Mr. Riordan (chair). The committee met 9 times in 2014.
Policy on Attendance at Stockholder Meetings
Directors are expected to attend in
person regularly scheduled meetings of stockholders, except when circumstances prevent such attendance. When such circumstances exist and in the judgment of the Chairman it is deemed critical that all directors participate, or in the case of special
stockholder meetings, directors may participate by telephone or other electronic means and will be deemed present at such meetings if they can both hear and be heard. All current members of the Board who were members at the time attended the
Companys 2014 Annual Meeting in person.
Corporate Governance
Governance Highlights
The Company has a practice of engaging
in dialogue with our major stockholders about various corporate governance topics. Insights we have gained from these discussions over the years have been helpful to the Board and its committees as they consider and adopt policies and other
governance initiatives. In recent years the Company has undertaken a number of governance initiatives including:
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Expiration of the shareholders rights plan (poison pill) |
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Elimination of classified board |
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Adoption of majority voting |
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Elimination of super majority voting |
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Amendment of bylaws to allow 10% or greater stockholders to call a special meeting |
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Adoption of a policy regarding the independence of compensation consultants (which is now a part of the Human Resources Committee charter)
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Adoption of a severance policy (further described on page 25 of this proxy statement) |
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Adoption of a clawback policy |
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Term limits for Board and Committee Chairmen (further description on page 15 of this proxy statement) |
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Adoption of Political Activities Disclosure Policy |
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Split leadership Non-executive Chairman and Chief Executive Officer |
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All independent directors except for the CEO |
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Director retirement age of 72 |
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Board compensation heavily weighted toward equity |
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Stock ownership guidelines for senior officers and directors |
As described in Compensation Discussion and Analysis beginning on page 18 of this proxy statement, during 2014 the Company continued
14 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Company Information (continued)
its practice of engaging with stockholders about various corporate governance topics, including executive compensation, and takes into account such feedback when reviewing and revising aspects of
the executive compensation program.
Principles of Corporate Governance
The Board has adopted a set of Principles of Corporate Governance to provide guidelines for the Company and the Board to ensure effective corporate governance. The Principles of Corporate Governance
cover topics including, but not limited to, director qualification standards, Board and committee composition, director access to management and independent advisors, director orientation and continuing education, director retirement age, succession
planning and the annual evaluations of the Board and its committees.
The Governance, Responsibility & Technology Committee is responsible for
overseeing and reviewing the Principles of Corporate Governance and recommending to the Board any changes to those principles. The full text of the Principles of Corporate Governance is available through the Corporate Governance link
on the Investors page of the Companys web site at the following address: www.rrdonnelley.com and a print copy is available upon request.
Code of Ethics
The Company maintains a Principles of
Ethical Business Conduct and the policies referred to therein which are applicable to all directors and employees of the Company. In addition, the Company has adopted a Code of Ethics that applies to the chief executive officer and senior
financial officers. The Principles of Ethical Business Conduct and the Code of Ethics cover all areas of professional conduct, including, but not limited to, conflicts of interest, disclosure obligations, insider trading and
confidential information, as well as compliance with all laws, rules and regulations applicable to our business. The Company encourages all employees, officers and directors to promptly report any violations of any of the Companys policies. In
the event that an amendment to, or a waiver from, a provision of the Code of Ethics is necessary, the Company intends to post such information on its web site. The full text of each of the Principles of Ethical Business Conduct and our
Code of Ethics is available through the Corporate Governance link on the Investors page of the Companys web site at the following address: www.rrdonnelley.com and a print copy is available upon request.
Independence of Directors
The Companys Principles
of Corporate Governance provide that the Board must be composed of a majority of independent directors. No director qualifies as independent unless the Board affirmatively determines that the director has no relationship which, in the opinion of
the Board, would interfere with the exercise of independent judgment in carrying out the responsibilities of a director. The Board has determined that Messrs. Crandall, Katz, Palmer, Pope, Riordan and Sockwell and Mses. Cameron, Gianinno and
Hamilton are independent in accordance with Nasdaq Stock Market requirements.
The Board took into account all relevant facts and circumstances in making this determination.
Executive Sessions
The Companys independent directors
meet regularly in executive sessions without management. Executive sessions are led by the chairman of the Board. An executive session is held in conjunction with each regularly scheduled Board meeting. Each committee of the Board also meets in
executive session without management in conjunction with each regularly scheduled committee meeting and such sessions are led by the Committee Chair.
Board Leadership
The Board has determined that having an
independent director serve as chairman of the Board is in the best interest of stockholders at this time. The structure ensures a greater role for the independent directors in the oversight of the Company and active participation of the independent
directors in setting agendas and establishing priorities and procedures for the work of the Board. No single leadership model is right for all companies and at all times, however, the Board conducts an annual evaluation in order to determine whether
it and its committees are functioning effectively and recognizes that, depending on the circumstances, other leadership models might be appropriate. Accordingly, the Board periodically reviews its leadership structure. The Boards Principles
of Corporate Governance provide that, generally, no director may serve as chairman of the Board or any committee for more than three years, provided that the Governance, Responsibility & Technology Committee may recommend to the Board,
and the Board may approve, a single extension of the term of a chairman of the Board or any committee for an additional three years once the chairmans initial three-year term has ended and the Governance, Responsibility & Technology
Committee may recommend to the Board, and the Board may approve, extending the term of the chairman of the Board or any committee beyond six years if it deems such an extension to be in the best interest of the stockholders and the Company. In
addition, service as a chairman of the Board or any committee prior to the 2014 Annual Meeting shall not be considered for purposes of this limitation.
Board and Committee Evaluations
The Board undertakes a
three part annual evaluation process that is coordinated by the chair of the Governance, Responsibility & Technology Committee: (1) Board, committee and individual self-evaluation questionnaires; (2) evaluations completed by
applicable members of management of the Board and its committees; and (3) interviews of each director conducted by a third-party governance expert. Results of the individual written evaluations are shared with the chair of the Governance,
Responsibility & Technology Committee, the Chairman of the Board and the Chief Executive Officer, after which it is determined whether discussions with any individual director concerning performance are results of the Board and committee written
evaluations are shared with the chair of the Governance, Responsibility & Technology Committee, the Chairman of the Board and the Chief Executive Officer, after which they are shared with the
R.R. DONNELLEY & SONS
COMPANY 15
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Company Information (continued)
chairs of the applicable committees before being sent to the Board and each committee for their review. The chair of the Governance, Responsibility & Technology Committee discusses the
results from the interviews with the third-party expert and summarizes such results and presents them to the Board.
Boards Role in Risk
Oversight
The Board is actively involved in oversight of risks inherent in the operation of the Companys businesses and the implementation of
its strategic plan. The Board performs this oversight role by using several different levels of review. In connection with its reviews of the operations of the Companys business units and corporate functions, the Board addresses the primary
risks associated with those units and functions. In addition, the Board reviews the key risks associated with the Companys strategic plan annually and periodically throughout the year as part of its consideration of the strategic direction of
the Company as well as reviewing the output of the Companys risk management process each year.
The Board has delegated to the Audit Committee
oversight of the Companys risk management process. Among its duties, the Audit Committee reviews with management (a) Company policies with respect to risk assessment and management of risks that may be material to the Company,
(b) the Companys system of disclosure controls and system of internal controls over financial reporting, and (c) the Companys compliance with legal and regulatory requirements.
Each of the other Board committees also oversees the management of Company risks that fall within the committees areas of responsibility. In performing this
function, each committee has full access to management, as well as the ability to engage advisors, and each committee reports back to the full Board. The Audit Committee oversees risks related to the Companys financial statements, the
financial reporting process, other financial matters, certain compliance issues and accounting and legal matters. The Audit Committee, along with the Governance, Responsibility & Technology Committee, is also responsible for reviewing
certain major legislative and regulatory developments that could materially impact the Companys contingent liabilities and risks. The Governance, Responsibility & Technology Committee also oversees risks related to the Companys
governance structure and processes, related person transactions, certain compliance issues and Board and committee structure to ensure appropriate oversight of risk. The Human Resources Committee considers risks related to the attraction and
retention of key management and employees and risks relating to the design of compensation programs and arrangements, as well as developmental and succession planning for possible successors to the position of chief executive officer and planning
for other key senior management positions.
Nomination of Directors
It is the policy of the Governance, Responsibility & Technology Committee to consider candidates for director recommended by stockholders. In order to recommend a candidate, stockholders must submit the
individuals name and qualifications in writing to the
committee (in care of the Secretary at the Companys principal executive offices at 111 South Wacker Drive, Chicago, Illinois 60606 until mid-May of 2015 and 35 West Wacker Drive, Chicago,
Illinois 60601 thereafter) and otherwise in accordance with the procedures outlined under Submitting Stockholder Proposals and Nominations for 2016 Annual Meeting on page 46 of this proxy statement. The committee evaluates candidates
recommended for director by stockholders in the same way that it evaluates any other candidate.
The committee also considers candidates recommended by
management and members of the Board as well as nominees recommended by stockholders.
In identifying and evaluating nominees for director, the committee
takes into account the applicable requirements for directors under the listing rules of the Nasdaq Stock Market. In addition, the committee considers other criteria as it deems appropriate and which may vary over time depending on the Boards
needs, including certain core competencies and other criteria such as the personal and professional qualities, experience and education of the nominees, as well as the mix of skills and experience on the Board prior to and after the addition of the
nominees. Although not part of any formal policy, the goal of the committee is a balanced and diverse Board, with members whose skills, viewpoint, background and experience complement each other and, together, contribute to the Boards
effectiveness as a whole.
The Governance, Responsibility & Technology Committee from time to time has engaged third-party search firms to
identify candidates for director, and has used search firms to do preliminary interviews and background and reference reviews of prospective candidates.
Communications with the Board of Directors
The Board has
established procedures for stockholders and other interested parties to communicate with the Board. A stockholder or other interested party may contact the Board by writing to the chairman of the Governance, Responsibility & Technology
Committee or the other non-management members of the Board to their attention at the Companys principal executive offices at 111 South Wacker Drive, Chicago, Illinois 60606 until mid-May 2015 and at 35 West Wacker Drive, Chicago, Illinois
60601 thereafter. Any stockholder must include the number of shares of the Companys common stock he or she holds and any interested party must detail his or her relationship with the Company in any communication to the Board.
Communications received in writing are distributed to the chairman of the Governance, Responsibility & Technology Committee or non-management directors of the Board as a group, as appropriate, unless such communications are considered, in
the reasonable judgment of the Companys Secretary, improper for submission to the intended recipient(s). Examples of communications that would be considered improper for submission include, without limitation, customer complaints,
solicitations, communications that do not relate directly or indirectly to the Company or the Companys business or communications that relate to improper or irrelevant topics.
16 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Stock Ownership
The table below lists the beneficial ownership of common stock as of
April 2, 2015 by all directors and nominees, each of the persons named in the tables under Executive Compensation below, and the directors and executive officers as a group. The table also lists all institutions and individuals known to
hold more than 5% of the Companys common stock, which information has been obtained from filings pursuant to Sections 13(d) and (g) of the Securities Exchange Act of 1934. Except as otherwise indicated below, each of the entities or
persons named in the table has sole voting and investment power with respect to all common stock beneficially owned set forth opposite their name. The percentages shown are based on outstanding shares of common stock as of April 2, 2015. Unless
otherwise indicated, the business address of each stockholder listed below is R R Donnelley, 111 South Wacker Drive, Chicago, Illinois 60606.
Beneficial Stock Ownership of Directors, Executives and Large Stockholders
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|
Name |
|
Shares(1) |
|
|
Restricted Share
Units(2) |
|
|
Stock
Options
Exercisable on or
Prior to 6/1/15 |
|
|
Total
Shares
(3) |
|
|
Total Shares (including Director Restricted Share
Units) |
|
|
% of
Total Outstanding |
|
Thomas J. Quinlan |
|
|
964,843 |
(4) |
|
|
0 |
|
|
|
2,390,000 |
|
|
|
3,354,843 |
|
|
|
3,354,843 |
|
|
|
1.7 |
|
Susan M. Cameron |
|
|
56,312 |
|
|
|
36,081 |
|
|
|
0 |
|
|
|
56,312 |
|
|
|
92,393 |
|
|
|
* |
|
Richard L. Crandall |
|
|
5,155 |
|
|
|
53,431 |
|
|
|
0 |
|
|
|
5,155 |
|
|
|
58,586 |
|
|
|
* |
|
Susan M. Gianinno |
|
|
4,262 |
|
|
|
22,839 |
|
|
|
0 |
|
|
|
4,262 |
|
|
|
27,101 |
|
|
|
* |
|
Judith H. Hamilton |
|
|
56,966 |
|
|
|
56,667 |
|
|
|
0 |
|
|
|
56,966 |
|
|
|
113,633 |
|
|
|
* |
|
Jeffrey M. Katz |
|
|
3,196 |
|
|
|
24,141 |
|
|
|
0 |
|
|
|
3,196 |
|
|
|
27,337 |
|
|
|
* |
|
Richard K. Palmer |
|
|
9,656 |
|
|
|
32,391 |
|
|
|
0 |
|
|
|
9,656 |
|
|
|
42,047 |
|
|
|
* |
|
John C. Pope |
|
|
88,479 |
(5) |
|
|
66,788 |
|
|
|
0 |
|
|
|
88,479 |
|
|
|
155,267 |
|
|
|
* |
|
Michael T. Riordan |
|
|
28,483 |
(6) |
|
|
119,016 |
|
|
|
0 |
|
|
|
28,483 |
|
|
|
147,499 |
|
|
|
* |
|
Oliver R. Sockwell |
|
|
28,737 |
|
|
|
89,032 |
|
|
|
0 |
|
|
|
28,737 |
|
|
|
117,769 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Suzanne S. Bettman |
|
|
88,596 |
(7) |
|
|
0 |
|
|
|
0 |
|
|
|
88,596 |
|
|
|
88,596 |
|
|
|
* |
|
Andrew B. Coxhead |
|
|
56,999 |
|
|
|
0 |
|
|
|
0 |
|
|
|
56,999 |
|
|
|
56,999 |
|
|
|
* |
|
Daniel L. Knotts |
|
|
154,831 |
|
|
|
0 |
|
|
|
344,000 |
|
|
|
498,831 |
|
|
|
498,831 |
|
|
|
* |
|
Daniel N. Leib |
|
|
67,493 |
(8) |
|
|
0 |
|
|
|
0 |
|
|
|
67,493 |
|
|
|
67,493 |
|
|
|
* |
|
All directors and executive officers as a group |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2.2 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Blackrock, Inc. and certain subsidiaries |
|
|
18,649,807 |
(9) |
|
|
0 |
|
|
|
0 |
|
|
|
18,649,807 |
|
|
|
|
|
|
|
9.3 |
|
Capital Research Global Investors |
|
|
21,963,457 |
(10) |
|
|
|
|
|
|
|
|
|
|
21,963,457 |
|
|
|
|
|
|
|
11.0 |
|
Capital World Investors |
|
|
13,345,400 |
(11) |
|
|
0 |
|
|
|
0 |
|
|
|
13,345,400 |
|
|
|
|
|
|
|
6.7 |
|
The Vanguard Group, Inc. |
|
|
11,913,347 |
(12) |
|
|
0 |
|
|
|
0 |
|
|
|
11,913,347 |
|
|
|
|
|
|
|
5.9 |
|
1 |
Does not reflect phantom stock payable in cash that outside directors may have elected to receive in lieu of deferred fees. |
2 |
Includes all outside director restricted share units as such restricted share units are payable in shares of common stock or cash, as determined by the Company, upon termination
from the Board of Directors. Includes only those executive officer restricted share units that will vest on or prior to June 1, 2015. |
3 |
Does not include outside director restricted share units because ownership of the units does not confer any right to ownership of the underlying shares. |
4 |
Includes 957,683 shares owned directly and 7,160 shares held in Mr. Quinlans 401(k) Plan account. |
5 |
Includes 23,785 shares held in trust for Mr. Pope pursuant to a deferred compensation plan. |
6 |
Includes 9,027 shares held in trust for Mr. Riordan pursuant to a deferred compensation plan. |
7 |
Includes 88,249 shares owned directly and 347 shares held in Ms. Bettmans 401(k) Plan account. |
8 |
Includes 66,101 shares owned directly and 1,392 shares held in Mr. Leibs 401(k) Plan account. |
9 |
Blackrock, Inc. is an investment advisor with a principal business office at 55 East 52nd Street, New York, New York 10022. This amount reflects the total shares held by
Blackrock clients.
|
|
Blackrock has sole investment authority over all shares, sole voting authority over 17,883,945 shares and no voting authority over 765,862 shares. |
10 |
Capital Research Global Investors is an investment advisor with a principal business office at 333 South Hope Street, Los Angeles, California 90071. This amount reflects the
total shares held by Capital Research clients. Capital Research has sole investment authority over all shares and sole voting authority over all shares. Capital Research is a division of Capital Research and Management Company.
|
11 |
Capital World Investors is an investment advisor with a principal business office at 333 South Hope Street, Los Angeles, California 90071. This amount reflects the total shares
held by Capital World clients. Capital World has sole investment authority over all shares and sole voting authority over all shares. Capital World is a division of Capital Research and Management Company. |
12 |
The Vanguard Group, Inc. is an investment advisor with a principal business office at 100 Vanguard Boulevard, Malvern, Pennsylvania 19355. This amount reflects the total
shares held by Vanguard clients. Vanguard has sole investment authority over 11,796,330 shares and shared investment authority over 117,017 shares, sole voting authority over 134,833 shares and no voting authority over 11,778,514 shares.
|
R.R. DONNELLEY & SONS
COMPANY 17
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Compensation Discussion & Analysis
Program Summary and 2014 Operating Highlights
The executive compensation program at RR Donnelley is designed to strike an appropriate balance between aligning stockholder interests, rewarding our
executives for strong performance, ensuring long-term Company success, and encouraging our executive talent to remain with the Company. Key features of the program include:
Compensation Components
|
|
Base Salary Smallest component of the compensation package; set for each executive based on level of responsibility in the organization, individual
skills, performance, experience and market and peer group data |
|
|
Annual Incentive Plan (AIP) Annual cash bonus plan that requires the achievement of a meaningful financial threshold (non-GAAP adjusted EBITDA, which is
defined as net earnings attributable to RR Donnelley common shareholders adjusted for income attributable to non-controlling interests, income taxes, interest expense, investment and other income, depreciation and amortization, restructurings
and impairments, acquisition-related expenses and certain other charges or credits) and individual performance objectives; the financial target is set by the Human Resources Committee (HR Committee) at the beginning of the year following
presentation of the annual operating budget to the Board of Directors |
|
|
Long-Term Incentive Program (LTIP) Predominantly equity-based program thereby ensuring alignment with stockholders; consists of Performance Share Units
(PSUs) which require the achievement of a financial threshold (Cumulative Free Cash Flow for the three-year period 2014 2016) before any shares are earned, Restricted Share Units (RSUs) and specified cash retention
grants |
|
|
Overall compensation levels targeted at market and peer group target medians, with a range of opportunity to reward strong performance and withhold rewards when
objectives are not achieved |
|
|
Stock ownership requirements for executives to further strengthen the alignment of executive and stockholder interests; the stock holdings for all of our
executive officers currently exceed their respective guidelines |
|
|
Package Breakout: Listed below is the proportionate compensation package breakout at target for the following: |
|
|
|
Mr. Quinlan, the Chief Executive Officer (CEO) |
|
|
|
Mr. Knotts, the Chief Operating Officer (COO) |
|
|
|
Ms. Bettman, Mr. Coxhead and Mr. Leib (the Other NEOs) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CEO |
|
|
COO |
|
|
Other
NEOs
(average) |
|
Base Salary |
|
|
11 |
% |
|
|
13 |
% |
|
|
18 |
% |
Short-Term Incentive Compensation |
|
|
16 |
% |
|
|
22 |
% |
|
|
24 |
% |
Long-Term Incentive Compensation |
|
|
73 |
% |
|
|
65 |
% |
|
|
58 |
% |
Best Practices
|
|
The Company has a policy that restricts the ability to enter into future severance arrangements with executive officers that provide for benefits in an
amount that exceeds 2.99 times the executive officers then current base salary and target bonus, unless such future severance arrangement receives stockholder approval; any future agreements will not include any gross-up for excise taxes
|
|
|
To further strengthen the Companys pay for performance orientation, PSUs were granted in 2014 and represent 50% of the total long-term equity awards for
our CEO, COO and Other NEOs, (together the NEOs); for 2014-2016, the PSUs were tied to Company performance over the three-year period based on a Cumulative Free Cash Flow target set by the HR Committee after discussion with management
regarding forecasted performance |
|
|
Equity plans do not permit option repricing or option grants below fair market value |
|
|
We do not provide tax gross-ups on any benefits or perquisites |
|
|
Company policy prohibits employees, directors and certain of their family members from pledging, short sales, trading in publicly traded options, puts or calls,
hedging or similar transactions with respect to Company stock |
|
|
The Company targets total compensation at the 50th percentile of peer group target compensation, but will increase or decrease amounts based on Company
performance, individual performance and market survey data. |
|
|
The Company does not pay or accrue dividends on PSUs or RSUs |
|
|
Limited perquisites provided to executive officers |
|
|
Clawback policy covering all executive officers adopted in 2014 |
|
|
Stock ownership guidelines at Executive Vice President level and above; 3x base salary for the COO and Other NEOs, 5x base salary for the CEO
|
Operating Highlights
RR
Donnelley produced solid results in 2014:
|
|
Strong reported revenue growth of 10.7% which was the result primarily of the Consolidated Graphics (CGX) and Esselte North America acquisitions
|
|
|
Cash flow from operations of $722.7 million |
|
|
Capital Expenditures of $223.6 million |
2015 Executive Compensation Review
In mid 2014 RR Donnelley
management engaged Towers Watson, a leading executive compensation consulting firm, to conduct a full scale, top to bottom evaluation of all executive compensation programs in the Company which included an evaluation against best practices for
executive compensation. This comprehensive evaluation was intended to help RR Donnelley determine if its compensation
18 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Compensation Discussion & Analysis (continued)
programs were structured properly and driving the right behaviors. As a result of this project and to continue to align executive compensation with performance, several changes were made for
2015.
|
|
Partial funding of AIP for performance below 100% achievement of the financial target |
|
|
PSUs are being granted further into the organization |
|
|
Organic revenue growth is being added as a modifier to the PSUs |
|
|
An upside, capped at 150%, is being added to the PSUs vs. a 100% ceiling in previous years |
|
|
3 year cliff vesting on RSUs vs. vesting equally over 4 years |
|
|
Upside of 150% on the Annual Incentive Plan vs. a 125% upside in previous years |
Additionally, the Committee determined that it would continue to review the executive compensation programs with Towers Watson and intends to maintain a focus on:
|
|
Long-term incentive design |
2014 Compensation Decisions
Base Salaries
The Committee decided to provide no increases to base salaries for any NEO in 2014.
Annual Incentive Plan
The HR Committee reviewed the 2014 results and the Companys performance against the EBITDA goal established for the AIP. As a result, and
consistent with our pay for performance philosophy, the HR Committee confirmed a payout for the AIP Plan at 70.00% of target levels. This payout is consistent with what was earned under the scale established for the 2014 AIP. See Annual Incentive
Program on page 22.
In addition to the formulaic awards earned under the AIP, the HR Committee, based on a recommendation from the CEO, felt it was
important to recognize the leadership performance as the Company continues on its evolutionary path and achieves success within the year, including Company re-segmentation and strategy implementation, identification and management of new growth
initiatives and successful acquisition strategy and integration. Therefore, additional short-term cash incentive awards representing an average of 2% of total compensation were paid to Messrs. Knotts, Leib and Ms. Bettman.
Long-Term Incentive Program
For 2014 the HR
Committee had a series of discussions regarding the most appropriate way to motivate and retain its top operating executives while still maintaining a continued focus on producing strong operating results. The HR Committee also believed it was
important to continue to use equity vehicles to provide alignment with stockholders, to emphasize long-term performance and to ensure continuity of senior
leadership, therefore, the 2014 Long-Term Incentive Program consisted of three key components: PSUs, RSUs and cash awards.
The 2014 long-term incentive program consisted of:
|
|
PSUs granted at a weighting of 50% of the total long-term equity award to all NEOs in 2014 (see 2014 LTI Award Mix Table on page 24)
|
|
|
RSUs were granted to a smaller, more targeted population; no stock options were granted in 2013, 2014 or 2015 |
Additionally, in light of priorities for 2014 and beyond and to ensure continued focus on the strategy of the company, the HR Committee felt it was important to
enhance the retention value of the long-term incentive program for the NEOs. Therefore, in 2014 special long-term incentive cash awards (vesting over 3 years) were granted to all NEOs, other than the CEO. See Long-Term Incentive Program on
page 23.
Stockholder Outreach
During the course of 2014, the Company continued its practice of engaging with stockholders about various corporate governance topics including executive compensation. Meetings were held with significant
institutional investors, to, among other things, gather additional feedback on our compensation programs.
The Company received an 80.73% vote in support
of its executive compensation program in the 2014 Say-on-Pay advisory vote (the Advisory Vote). The feedback received from investors and the results of the Advisory Vote were taken into consideration by the HR Committee in the review and
administration of our program throughout the year and in the full scale evaluation of executive compensation that was conducted in 2014. We believe the 2014 compensation decisions and the overall executive compensation program are tailored to
our business strategies, align pay with performance, and take into account feedback received from investors. We will continue our engagement with our stockholders regarding our executive compensation program as well as other governance matters.
Guiding Principles
RR
Donnelleys executive compensation programs have been designed to provide a total compensation package that will enable the Company to attract, retain and motivate executives who are capable of discharging responsibilities in a Company larger
than its present size, thus ensuring leadership continuity for the Company.
In designing our executive compensation program, we are guided by five
principles:
|
|
Establish target compensation levels that are competitive within the industries and the markets in which we compete for executive talent;
|
|
|
Structure compensation so that our executives share in RR Donnelleys short- and long-term successes and challenges by varying
|
R.R. DONNELLEY & SONS
COMPANY 19
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Compensation Discussion & Analysis (continued)
|
|
compensation from target levels based upon business and individual performance; |
|
|
Link pay to performance by making a substantial percentage of total executive compensation variable, or at risk, through annual incentive
compensation and the granting of long-term incentive awards;
|
|
|
Base a substantial portion of each NEOs long-term incentive award on performance measures while maintaining a meaningful portion that vests over time and
is therefore focused on the retention of our top talent; and |
|
|
Align a significant portion of executive pay with stockholder interests through equity awards and stock ownership requirements.
|
The 2014
Compensation Program
The key components of our 2014 compensation program for executive officers are:
|
|
|
|
|
Component |
|
Description/Rationale |
|
Determining Factors |
|
|
|
Base Salary |
|
Compensate for roles and responsibilities
Stable compensation element |
|
Level of responsibility
Individual skills, experience and performance
Median of market and peer group data |
|
|
|
Annual Incentive Plan |
|
Annual cash bonus plan known as AIP
Reward achievement against specific, pre-set annual financial results and individual
performance targets Awards subject to a payout which ranges from 0% to 125% of
target |
|
For 2014, EBITDA was the financial goal for the AIP
Individual performance goals were set for all NEOs |
|
|
|
Long-Term Incentive Program |
|
Link awards to Company performance and increase linkage to stockholder
value Aid with retention |
|
Performance Based Awards
PSUs tied to financial measures
PSU awards can pay out at a range from 0% to 100% of target with no shares earned for
performance below 75% of target Time Vested
Awards Restricted share units
Long-term incentive cash awards |
|
|
|
Other Benefits |
|
Provide basic benefits
including:
Medical, 401(k) and other broad-based plans
Limited supplemental benefits: supplemental retirement, savings and insurance and deferred
compensation Minimal perquisites |
|
Level in the organization |
The HR Committee annually reviews our executive compensation program to determine how well actual compensation targets and levels
meet our overall philosophy and executive compensation with regard to both our peer group and market data. The primary focus of this process is on industrial companies of generally similar or larger size, complexity and scope rather than companies
only in our industry, since we are significantly larger than all of our direct competitors and our markets for talent are necessarily broader.
20 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Compensation Discussion & Analysis (continued)
Compensation of executive officers is overseen by the HR Committee. For 2014, the HR Committee used a peer group of
18 industrial companies, with median revenues close to $10 billion; all the peer
companies have revenues between 0.5x and 2.0x those of RR Donnelley. These companies were:
|
|
|
|
|
Air Products & Chemicals Inc. |
|
Huntsman Corp. |
|
Praxair Inc. |
Ashland Inc. |
|
Masco Corp. |
|
Reynolds American Inc. |
Ball Corp. |
|
Navistar International Corp. |
|
Rock-Tenn Company |
Crown Holdings Inc. |
|
Oshkosh Corp. |
|
The Sherwin-Williams Company |
Danaher Corp. |
|
Paccar Inc. |
|
Texas Instruments Inc. |
Genuine Parts Company |
|
Parker Hannifin Corp. |
|
Thermo Fisher Scientific Inc. |
We recognize that the Companys revenue can vary year over year due to numerous factors and therefore our
comparison companies may shift from year to year in order to utilize companies with revenues that are generally close to those of RR Donnelley. However, in 2014 no changes were made to the comparison companies.
Various measures of size, scope and complexity are set forth below with an indication in each case where the Company
falls with respect to the peer group.
Peer Group Characteristics:
R.R. Donnelley vs. Peers
Based on the assessment of both peer group and market data, each year the HR Committee determines whether the overall
executive compensation program is consistent with our business strategy and objectives and promotes RR Donnelleys compensation philosophy. In general, compensation levels for our NEOs are targeted at the 50th percentile of target market and
peer group data. Peer group data are
supplemented with market survey data from the Mercer Executive Survey and the Towers Watson CDB General Industry Executive Compensation Survey. This 50th percentile target level provides a total
competitive anchor point for our program. Actual compensation levels can vary significantly up or down from targeted levels based on the performance of both the Company and the individual.
R.R. DONNELLEY & SONS
COMPANY 21
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Compensation Discussion & Analysis (continued)
The compensation program for our NEOs and other key executives is primarily focused on incentive compensation. In
addition, the heaviest weighting is on long-term incentive compensation. The mix of fixed versus variable and/or equity compensation at target for our NEOs is as follows:
2014 Total Compensation Mix
The guiding principles and structure of our program are applied consistently to all NEOs. Any differences in
compensation levels that exist among our NEOs are primarily due to differences in market practices for similar positions, the responsibility, scope and complexity of the NEOs role in the Company, factors related to a newly hired or promoted
NEO and/or the performance of individual NEOs.
Base Salary
Base salary is designed to compensate our NEOs for their roles and responsibilities and, in addition, to provide a stable and fixed level of compensation. Base salaries for each executive are set considering:
|
|
each executives role and responsibilities at the time he or she joined the Company or the agreements were negotiated; |
|
|
the skills and future potential of the individual with the Company; and |
|
|
salary levels for similar positions in our target survey market data and peer group data. |
Annually, the HR Committee reviews the base salaries of each NEO. Adjustments are made based on individual performance, changes in roles and responsibilities and
target market and peer group data for similar positions. Salaries are targeted at the 50th percentile of target for similar positions in both the market and peer group.
In general, base salary is the smallest component of the overall compensation package, assuming that the Company is achieving or exceeding targeted performance levels for its incentive programs. On average, it
currently represents 16% of the total compensation package for our NEOs. This is consistent with our philosophy to have a
higher weighting of variable compensation versus fixed compensation. After consideration of all the above factors, including market practices, in 2014 the HR Committee determined that the base
salaries for all NEOs, including the CEO, would remain unchanged.
Annual Incentive Plan
We provide annual incentive awards under the AIP in the form of cash. These short-term cash incentives are designed to reward achievement against specific, pre-set
financial goals and individual performance objectives measured over the fiscal year for which compensation is paid. AIP targets for the NEOs are 150% of base salary except for Mr. Coxhead who has an AIP target of 100%. Assuming performance is
on target, these awards currently represent between 16% and 22% of the total target compensation package for the CEO and the COO, respectively, and an average of 24% of the total target compensation package for the Other NEOs.
For 2014, the AIP was structured so that it begins to fund once 100% of the corporate financial target for the fiscal year is reached and scales up to a maximum
payout of 125% of the AIP target if company performance reaches 104.6% of the corporate financial target. In 2014, Company-wide performance was measured using non-GAAP adjusted EBITDA, which is defined as net earnings attributable to RR Donnelley
common shareholders adjusted for income attributable to non-controlling interests, income taxes, interest expense, investment and other income, depreciation and amortization, restructurings and impairments, acquisition-related expenses and certain
other charges or credits. The non-GAAP adjusted EBITDA target for 2014 was set at $1,242.3 million. This performance level was set by the HR
Commit-
22 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Compensation Discussion & Analysis (continued)
tee at the beginning of the year after thorough discussion with management regarding the Companys forecasted performance.
Awards to the NEOs are based not only on performance against the corporate financial target as described above, but also on each executives performance against specific individual objectives. Specific
individual objectives for the NEOs, excluding the CEO, were reviewed and approved by the CEO, and can vary from year-to-year depending upon key business objectives and areas of emphasis for each executive. The specific individual objectives for the
CEO were reviewed and approved by the HR Committee.
If the performance target or targets for the year are achieved, each executive may receive a bonus
up to the maximum amount established by the AIP and any individual objectives. The CEO has a discussion with the HR Committee on the payouts for the COO and Other NEOs, including a discussion on performance against individual objectives. Final bonus
determinations for these executives (with input from the CEO) as well as that for the CEO are based on the HR Committees overall view of each NEOs performance against their individual objectives.
Given marketplace dynamics and the possibility of unforeseen developments, the HR Committee has discretionary authority to increase or decrease the amount of the
award otherwise payable if it determines prior to the end of the plan year that an adjustment is appropriate to better reflect the actual performance of the Company and/or the participant; provided, however, the HR Committee may not increase the
amount of the award payable to a person who is a covered employee as defined in Section 162 (m), to an amount in excess of the amount earned under the 2012 Performance Incentive Plan (PIP). However, the HR Committee has
discretionary authority to decrease the amount of the award otherwise payable at any time for any person designated as an executive officer of the Company for purposes of Section 16, including after the end of the plan year. Additionally, the
HR Committee has discretionary authority to reduce the amount of the award otherwise payable if it determines that any participant engaged in misconduct. No adjustments to the AIP financial performance targets may be made after the end of the plan
year.
2014 Results
The industry continues to
face difficult economic challenges. Technological changes, electronic substitution, postal costs, advertising and consumer spending as well as volatility, sustainability and consolidation related to raw materials all impact the Companys
overall operating results. As a result of these market trends, the HR Committee believed that the 2014 non-GAAP EBITDA target for the AIP was aggressive.
The HR Committee reviewed the Companys performance against the non-GAAP adjusted EBITDA goal of $1,242 million
described earlier. The Company achieved a pre- AIP non-GAAP adjusted EBITDA of $1,281.9 million which resulted in a payout level of 70.00% of each NEOs target. In addition to the EBITDA goal, all NEOs additionally had individual objectives and
based on the Committees review of those objectives, the Committee determined all objectives were met and that the maximum payout, given the level of non-GAAP pre-incentive EBITDA results, of 70.00% was earned.
As discussed on page 19, in addition to the formulaic awards earned under the AIP, the HR Committee also awarded additional short-term cash awards to Messrs. Knotts
and Leib and Ms. Bettman.
Long-Term Incentive Program
Overview
Our Long-Term Incentive Program links Company performance and stockholder value
to the total compensation for our NEOs. Long-term awards are key components of our ability to attract and retain our NEOs. The annualized value of the awards to our NEOs is intended to be a substantial component of their overall compensation package
and total value is targeted at the 50th percentile for similar positions in both market and peer group data. These awards currently represent 73% and 65% of target payouts
for the total compensation package for the CEO and the COO respectively, and an average of 58% of the total compensation package for the Other NEOs, consistent with our emphasis on linking executive pay to stockholder value.
For 2014, the Long-Term Incentive Program consisted of three key components:
|
|
Performance Share Units: |
|
|
|
Based on the achievement of pre-set financial targets over a period of three years; these units are cliff vested |
|
|
|
Awards may be settled in cash, shares or a combination thereof as determined by the HR Committee, however, generally settled in shares
|
|
|
|
Granted only to the NEOs |
|
|
|
Do not accrue dividends on unvested units |
|
|
Restricted Share Units: |
|
|
|
Equivalent in value to one share of the Companys common stock and are settled in stock Generally vest in equal amounts over four years
|
|
|
|
Do not accrue dividends on unvested units |
|
|
Long Term Incentive Cash Awards: |
|
|
|
Vest in three equal installments |
R.R. DONNELLEY & SONS
COMPANY 23
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Compensation Discussion & Analysis (continued)
2014 LTI Award Mix
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2014 LTI Awards |
|
NEOs |
|
PSUs |
|
|
RSUs |
|
|
Cash |
|
CEO (Quinlan) |
|
|
50 |
% |
|
|
50 |
% |
|
|
0 |
% |
COO (Knotts) |
|
|
33 |
% |
|
|
33 |
% |
|
|
34 |
% |
Other NEOs (Bettman, Leib, Coxhead)* |
|
|
28 |
% |
|
|
28 |
% |
|
|
44 |
% |
* = average of LTI elements
Specific Program for 2014
Our stockholder-approved incentive plans allow for the HR Committee to grant performance share units, restricted stock, restricted stock units, stock options and cash awards to any eligible employee. In addition,
the Plan permits delegation of the HR Committees authority to grant equity to employees other than NEOs in certain circumstances and the HR Committee has delegated such authority to the CEO over a small number of equity/cash awards to
non-executive officers.
The HR Committee believed it was important to continue to use equity vehicles to provide alignment with stockholders and to
continue to emphasize long-term performance by again granting performance share units for all NEOs, in equal weightings for all. The PSUs granted in 2014 will be earned based on the Companys performance for fiscal years 2014-2016 relative to
specific levels of Cumulative Free Cash Flow which is the sum of the Free Cash Flow (defined as cash flow from continuing operations less capital expenditures over the three-year period) amounts for the years ended December 31, 2014, 2015 and
2016.
The PSUs have a minimum Free Cash Flow (FCF) target that must be achieved in order for any PSUs to vest and be paid. Performance below 75% of
target achievement warrants no payout. At 75% achievement of the FCF target, 50% of the PSUs will be paid. Performance scales ratably up from 50% PSU payout to a maximum PSU payout of 100%. The FCF target for 100% payout of PSUs was intended to be
challenging yet achievable. The HR Committee considered business challenges and top line and core operating performance when setting the FCF PSU target.
In light of priorities for 2014 and beyond and to ensure continued focus on the strategy of the company, the HR Committee felt it was important to enhance the
retention value of the long-term incentive program for the NEOs. Special long-term incentive cash awards, vesting in three equal installments on January 1 of 2015, 2016 and 2017, were granted to Messrs. Knotts, Leib and Coxhead, and
Ms. Bettman. The HR Committee determined the size of these awards based on target bonus opportunity and determined that generally one times bonus target was an appropriate retention amount. The amounts granted to each NEO were: Knotts
$1,200,000, Leib $900,000, Bettman $675,000, Coxhead $400,000. The CEO did not receive a long-term incentive cash award.
Benefit Programs
Our benefit
programs are established based upon an assessment of competitive market factors and a determination of what is needed to
retain high-caliber executives. RR Donnelleys primary benefits for executives include participation in the Companys broad-based plans at the same intended benefit levels as other
employees. These plans include: retirement plans, savings plans, the Companys health and dental plans and various insurance plans, including disability and life insurance.
RR Donnelley also provides certain executives, including the NEOs, the following benefits:
|
|
Supplemental Retirement and Savings: The Company provides supplemental retirement and savings plans to eligible executives described under Pension
Benefits beginning on page 33 of this proxy statement. These supplemental plans take into account compensation levels limited by tax laws, and are similar to programs found at many of the companies we compete with for talent. This benefit
is available to all highly paid executives including our NEOs. Approximately 1,136 (active and inactive) employees are covered by these plans. Because the Company froze the Qualified Retirement Plans as of December 31, 2011, generally, no
additional benefits will accrue under such plans or the related Supplemental Retirement Plans. |
|
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Supplemental Insurance: Additional life and disability insurance is provided for certain NEOs, enhancing the value of the overall compensation program.
The premium cost for these additional benefits is included as taxable income for the NEOs and there is no tax gross up on this benefit. |
|
|
Deferred Compensation Plan: The Company provides executives the opportunity to defer receiving income and therefore defer taxation on that income, until
either a number of years chosen by the executive or termination of employment. Deferral programs are very common in the marketplace and add to the attractiveness of our overall compensation program. The Companys deferred compensation plan is
described under Nonqualified Deferred Compensation beginning on page 34 of this proxy statement. |
|
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Financial Counseling: The Company pays for financial counseling services to provide certain NEOs with access to an independent financial advisor of their
choice. The cost of these services, if utilized, is included as taxable income for the NEO and there is no tax gross up on this benefit. |
|
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Automobile Program: Certain NEOs are provided with a monthly automobile allowance. This benefit provides eligible executives with an opportunity to use
their car for both business and personal use in an efficient manner. |
24 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Compensation Discussion & Analysis (continued)
|
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Business Country Club: Mr. Knotts is able to use certain country clubs at which the Company has a business purpose membership for his
personal use but to the extent that there is an incremental cost to the Company, Mr. Knotts reimburses the Company for such personal use. |
|
|
Company Airplane: The Company has a fractional ownership interest in a private plane. In 2014, any personal use of the plane was de minimis as described
in the 2014 Summary Compensation Table on page 27 of this proxy statement. |
Stock Ownership
Guidelines
The HR Committee has established stock ownership guidelines at the Executive Vice President level and above in the Company. These
guidelines are designed to encourage our executives to have a meaningful equity ownership in the Company, and thereby link their interests with those of our stockholders. These stock ownership guidelines provide that, within three years of becoming
an executive, each executive must own (by way of shares owned outright, shares owned through our 401(k) plans and shares of unvested restricted stock and unvested restricted share units, but not including unexercised stock options or performance
share units) shares of our common stock with a value of either one times base salary, three times base salary for the COO and Other NEOs, or five times base salary for the CEO. In the event an officer does not achieve or make progress toward the
required stock ownership level, the HR Committee has the discretion to take appropriate action. As of March 2015, all of the NEOs have met or exceeded their ownership guidelines.
Post-Termination Benefits
The HR Committee believes that severance benefits and
change of control benefits are necessary in order to attract and retain the caliber and quality of executives that RR Donnelley needs in its most senior positions. These benefits are particularly important in an industry undergoing consolidation,
providing for continuity of senior management and helping executives focus on results and strategic initiatives. The levels of payments and benefits available upon termination were set to be comparable to those in our peer group.
Each of our NEOs, including our CEO, has an agreement that provides for severance payments and benefits if termination occurs without cause or if the
executive leaves for good reason. Mr. Coxheads employment agreement does not provide for rights upon his termination for good reason. There is also additional compensation provided for the CEO and COO in
circumstances following such termination after a Change in Control, as defined in the agreements (within a specified period of time following the Change in Control). Payment of such compensation however, does require a double
trigger (requiring both a Change in Control and the termination of the executive as defined in the agreement) to trigger cash severance payments.
The Company has adopted a policy that limits the ability to enter into a future severance arrangement with an
executive officer that provides for benefits in an amount that exceeds 2.99 times the executive officers then current base salary and target bonus, unless such future severance arrangement receives stockholder approval. In addition, future
agreements will also not provide for the gross-up of excise taxes in the event of a Change in Control.
Additional information regarding severance and
change in control payments, including a definition of key terms and a quantification of benefits that would have been received by our NEOs had termination occurred on December 31, 2014, is found under Potential Payments upon Termination or
Change in Control beginning on page 35 of this proxy statement.
Tax Deductibility Policy
The HR Committee considers the deductibility of compensation for federal income tax purposes in the design of RR Donnelleys programs. While we generally seek
to maintain the deductibility of the incentive compensation paid to our NEOs, the HR Committee retains the flexibility necessary to provide cash and equity compensation in line with competitive practice, our compensation philosophy, and the best
interests of our stockholders even if these amounts are not fully tax deductible.
Operation of the Human Resources
Committee
The HR Committee of the Board establishes and monitors the Companys overall compensation strategy to ensure that executive
compensation supports the business objectives and specifically establishes the compensation of the CEO, other senior officers and key management employees. In addition, the HR Committee has some limited roles with respect to the Companys
employee benefit plans. In carrying out its responsibilities, the HR Committee, with assistance from its consultant, Mercer Human Resources Consulting (Mercer), reviews and determines the compensation (including salary, annual incentive,
long-term incentives and other benefits) of the Companys executive officers, including all NEOs.
For a more complete description of the
responsibilities of the HR Committee, see The Boards Committees and Their Functions beginning on page 13 of this proxy statement, and the charter of the Human Resources Committee posted on RR Donnelleys website at
www.rrdonnelley.com.
Role of Compensation Consultant
The HR Committee retained Mercer in 2014 as its outside compensation consultant to advise the HR Committee on executive compensation matters. Throughout 2014, Mercer regularly attended HR Committee meetings, and
reported directly to the HR Committee on matters relating to compensation for the executive officers.
R.R. DONNELLEY & SONS
COMPANY 25
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Compensation Discussion & Analysis (continued)
During 2014, the HR Committee requested that Mercer:
|
|
Conduct an analysis of compensation for our NEOs and assess how target and actual compensation aligned with the Companys philosophy and objectives;
|
|
|
Review the design of the Companys short-term incentive program; |
|
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Develop recommendations for the HR Committee on the size and structure of long-term incentive awards for our executive officers; |
|
|
Provide perspectives on the overall compensation package for the CEO; |
|
|
Assist the HR Committee in the review of this proxy statement and CD&A; |
|
|
Assist in defining the composition of the peer group for comparative purposes; |
|
|
Assist the HR Committee in the review of tally sheets; and |
|
|
Provide the HR Committee ongoing advice and counsel on market compensation trends and legislative and regulatory changes and their impact on
RR Donnelleys executive compensation programs. |
Role of Company Management
RR Donnelley management, including the CEO, develops preliminary recommendations regarding compensation matters with respect to all NEOs, other than the CEO, and
provides these recommendations to the HR Committee, which makes the final decisions, with advice from Mercer, as appropriate. The management team is responsible for the
administration of the compensation programs once HR Committee decisions are finalized.
Human Resources Committee Report
The Human Resources Committee of the Board of Directors of R.R. Donnelley & Sons Company, on
behalf of the Board, establishes and monitors the Companys overall compensation strategy to ensure that executive compensation supports the business objectives. In fulfilling its oversight responsibilities, the Human Resources Committee
reviewed and discussed with management the Compensation Discussion and Analysis set forth in this proxy statement.
In reliance on the review and
discussions referred to above, the Human Resources Committee recommended to the Board that the Compensation Discussion and Analysis be incorporated in the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2014,
and the Companys proxy statement to be filed in connection with the Companys 2015 Annual Meeting of Stockholders.
Human
Resources Committee
Michael T. Riordan, Chairman
Susan M. Cameron
Susan M. Gianinno
26 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Executive
Compensation
The Summary Compensation Table provides compensation
information about our principal executive officer, principal financial officer, and the three most highly compensated executive officers as of December 31, 2014 other than the principal executive officer and principal financial officer
(NEOs).
2014 Summary Compensation Table
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Name and Principal Position |
|
Year |
|
|
Salary
($) |
|
|
Bonus
($)(1) |
|
|
Stock
Awards
($)(2) |
|
|
Option
Awards
($)(3) |
|
|
Non-Equity
Incentive
Plan
Compensation
($)(4) |
|
|
Change in
Pension
Value and
Nonqualified
Deferred
Compensation
Earnings
($)(5) |
|
|
All Other
Compensation
($)(6)(7)(8) |
|
|
Total
($) |
|
Thomas J. Quinlan |
|
|
2014 |
|
|
|
1,000,000 |
|
|
|
|
|
|
|
5,990,400 |
|
|
|
|
|
|
|
1,050,000 |
|
|
|
205,986 |
|
|
|
31,585 |
|
|
|
8,277,971 |
|
President and |
|
|
2013 |
|
|
|
1,000,000 |
|
|
|
427,500 |
|
|
|
5,379,000 |
|
|
|
|
|
|
|
331,500 |
|
|
|
0 |
|
|
|
31,335 |
|
|
|
7,169,335 |
|
Chief Executive Officer |
|
|
2012 |
|
|
|
1,000,000 |
|
|
|
|
|
|
|
2,507,390 |
|
|
|
1,053,760 |
|
|
|
0 |
|
|
|
102,566 |
|
|
|
37,092 |
|
|
|
4,700,808 |
|
Suzanne S. Bettman |
|
|
2014 |
|
|
|
450,000 |
|
|
|
50,000 |
|
|
|
865,280 |
|
|
|
|
|
|
|
472,500 |
|
|
|
104,044 |
|
|
|
34,883 |
|
|
|
1,976,707 |
|
Executive Vice President, |
|
|
2013 |
|
|
|
450,000 |
|
|
|
192,375 |
|
|
|
902,250 |
|
|
|
|
|
|
|
149,175 |
|
|
|
0 |
|
|
|
31,563 |
|
|
|
1,725,363 |
|
General Counsel |
|
|
2012 |
|
|
|
445,739 |
|
|
|
|
|
|
|
426,000 |
|
|
|
|
|
|
|
0 |
|
|
|
52,160 |
|
|
|
35,846 |
|
|
|
959,745 |
|
Andrew B. Coxhead |
|
|
2014 |
|
|
|
325,000 |
|
|
|
|
|
|
|
332,800 |
|
|
|
|
|
|
|
227,500 |
|
|
|
54,092 |
|
|
|
0 |
|
|
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939,392 |
|
Senior Vice President, |
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2013 |
|
|
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325,000 |
|
|
|
92,625 |
|
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360,900 |
|
|
|
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71,825 |
|
|
|
0 |
|
|
|
0 |
|
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850,350 |
|
Chief Accounting Officer |
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2012 |
|
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325,000 |
|
|
|
|
|
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266,250 |
|
|
|
|
|
|
|
0 |
|
|
|
25,892 |
|
|
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6,000 |
|
|
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623,142 |
|
Daniel L. Knotts |
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2014 |
|
|
|
725,000 |
|
|
|
400,000 |
|
|
|
2,096,640 |
|
|
|
|
|
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761,250 |
|
|
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223,247 |
|
|
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25,018 |
|
|
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4,231,155 |
|
Chief Operating Officer |
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2013 |
|
|
|
704,167 |
|
|
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2,309,938 |
|
|
|
2,061,950 |
|
|
|
|
|
|
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240,338 |
|
|
|
0 |
|
|
|
25,018 |
|
|
|
5,341,411 |
|
|
|
|
2012 |
|
|
|
600,000 |
|
|
|
|
|
|
|
1,172,660 |
|
|
|
171,680 |
|
|
|
0 |
|
|
|
106,157 |
|
|
|
30,968 |
|
|
|
2,081,465 |
|
Daniel N. Leib |
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2014 |
|
|
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600,000 |
|
|
|
100,000 |
|
|
|
1,331,200 |
|
|
|
|
|
|
|
630,000 |
|
|
|
57,691 |
|
|
|
21,974 |
|
|
|
2,740,865 |
|
Executive Vice President, |
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2013 |
|
|
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583,333 |
|
|
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256,500 |
|
|
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1,263,150 |
|
|
|
|
|
|
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198,900 |
|
|
|
0 |
|
|
|
22,049 |
|
|
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2,323,932 |
|
Chief Financial Officer |
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2012 |
|
|
|
500,000 |
|
|
|
|
|
|
|
426,000 |
|
|
|
|
|
|
|
0 |
|
|
|
29,061 |
|
|
|
29,774 |
|
|
|
984,835 |
|
1 |
The amounts shown in this column include discretionary bonus payments made for 2014 and 2013 under our 2012 PIP in the following amounts: Mr. Quinlan, $0 and $427,500;
Ms. Bettman, $50,000 and $192,375; Mr. Coxhead, $0 and $92,625; Mr. Knotts, $100,000 and $309,938 and Mr. Leib, $100,000 and $256,500. Mr. Knotts 2014 amount also includes $300,000 of a deferred cash award granted under the
Companys 2012 Performance Incentive Plan in March 2012 which vested on July 1, 2014, and Mr. Knotts 2013 amount includes a $2,000,000 deferred cash award granted under the Companys 2004 Performance Incentive Plan in March
2009 which vested in full on the fourth anniversary of the grant date. |
2 |
The amounts shown in this column constitute the aggregate grant date fair value of restricted share units (RSUs) and performance share units (PSUs)
granted during the fiscal year under the 2012 PIP. The amounts are valued in accordance with Financial Accounting Standards Board Accounting Standards Codification Topic 718, Compensation Stock Compensation (which we refer to as ASC
Topic 718). See Note 17 to the Consolidated Financial Statements included in our Annual Report on Form 10-K for the year ended December 31, 2014 for a discussion of the relevant assumptions used in calculating the fair value pursuant to ASC
Topic 718. Pursuant to SEC rules, the amounts shown exclude the impact of estimated forfeitures related to service-based vesting conditions. The grant date fair value of PSUs is based on the probable outcome of the applicable performance conditions
which assumes the highest achievement level is attained. For further information on these awards, see the Outstanding Equity Awards at Fiscal Year-End table beginning on page 31 of this proxy statement.
|
3 |
The amounts shown in this column reflect the aggregate grant date fair value of options granted during the fiscal year under the 2012 PIP. The amounts are valued using the
Black-Scholes-Merton option pricing model in accordance with ASC Topic 718. See Note 17 to the Consolidated Financial Statements included in our Annual Report on Form 10-K for the year ended December 31, 2014 for a discussion of the relevant
assumptions used in calculating grant date fair value pursuant to ASC Topic 718. Pursuant to SEC rules, the amounts shown exclude the impact of estimated forfeitures related to service-based vesting conditions. For further information on these
awards, see the Outstanding Equity Awards at Fiscal Year-End table beginning on page 31 of this proxy statement. |
4 |
The amounts shown in this column constitute payments made for 2014 and 2013 under our AIP, which is a subplan of the 2012 PIP. At the outset of each year, the Human Resources
Committee sets performance criteria that are used to determine whether and to what extent the NEOs will receive payments under the AIP. See Compensation Discussion and Analysis beginning on page 18 of this proxy statement for further
information on the 2014 payments. |
5 |
The amounts shown in this column include the aggregate of the increase in actuarial values of each of the named executive officers benefits under our Pension Plans and
Supplemental Pension Plans. |
6 |
Mr. Quinlans amount for 2014 includes interest of $7,955 (calculated at the prime interest rate) that was contributed by the Company in 2014 to Mr. Quinlans
related 401(k) Supplemental Executive Retirement Plan-B account. |
R.R. DONNELLEY & SONS
COMPANY 27
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Executive Compensation (continued)
7 |
Amounts in this column include the value of the following perquisites provided to the NEOs in 2014. Corporate automobile allowance is the amount actually paid to each NEO, as
shown in the table below. Personal tax/financial advice is valued at actual amounts paid to each provider of such advice. The Company no longer provides a tax gross-up on these benefits. The incremental cost to the Company of personal use of our
aircraft is calculated based on the average variable operating costs of operating the aircraft, including fuel costs and landing fees, trip-related repairs and maintenance, catering and other miscellaneous variable costs. Fixed costs that do not
change based on usage, such as pilot salaries, training, utilities, taxes and general repairs and maintenance, are excluded. Mr. Knotts is able to use certain country clubs at which the Company has a business purpose membership for
his personal use but to the extent that there is an incremental cost to the Company, Mr. Knotts reimburses the Company for such personal use. |
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Named Executive Officer |
|
Corporate
Aircraft
Usage
($) |
|
|
Corporate
Automobile
Allowance
($) |
|
|
Club
Memberships
($) |
|
|
Personal
Tax/ Financial
Advice
($) |
|
|
Tax Gross Up
Related to
Perquisites
($) |
|
Thomas Quinlan |
|
|
0 |
|
|
|
16,800 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
Suzanne Bettman |
|
|
0 |
|
|
|
16,800 |
|
|
|
0 |
|
|
|
12,025 |
|
|
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|
Andrew Coxhead |
|
|
0 |
|
|
|
|
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Daniel Knotts |
|
|
DM |
|
|
|
16,800 |
|
|
|
0 |
|
|
|
1,450 |
|
|
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|
Daniel Leib |
|
|
0 |
|
|
|
16,800 |
|
|
|
0 |
|
|
|
1,575 |
|
|
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|
|
DM The incremental cost to the Company of the provision of this perquisite is limited to items such as food and beverages
provided to this NEOs spouse while accompanying the NEO on certain business trips. It is not reasonably practical to quantify these amounts precisely, but they are de minimis.
8 |
Amounts in this column include premiums paid by the Company for group term life insurance and supplemental disability insurance, as shown in the table below. The Company no
longer provides a tax gross-up on these benefits. |
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Named Executive Officer |
|
Supplemental
Life Insurance
Premium
($) |
|
|
Supplemental
Disability Insurance
Premium
($) |
|
|
Tax Gross Up Related to Insurance
($) |
|
Thomas Quinlan |
|
|
2,290 |
|
|
|
4,540 |
|
|
|
|
|
Suzanne Bettman |
|
|
1,690 |
|
|
|
4,368 |
|
|
|
|
|
Andrew Coxhead |
|
|
|
|
|
|
|
|
|
|
|
|
Daniel Knotts |
|
|
2,050 |
|
|
|
4,718 |
|
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|
Daniel Leib |
|
|
|
|
|
|
3,599 |
|
|
|
|
|
28 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Executive Compensation (continued)
2014 Grants of Plan-Based Awards
The following table shows additional information regarding: (i) the threshold, target and maximum level of annual cash incentive awards for our NEOs for
performance during 2014, as established by the Human Resources Committee in February 2014 under our AIP; and (ii) restricted share unit and performance share unit awards granted in March 2014 that were awarded to help retain the NEOs and focus
their attention on building shareholder value.
Grants of Plan-Based Awards Table
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Estimated
Future Payouts Under Non-Equity Incentive Plan Awards(1) |
|
|
Estimated
Future Payouts Under Equity Incentive Plan Awards(2) |
|
|
All Other Stock Awards: Number
of Shares of Stocks or Units
(#)(3) |
|
|
Grant Date Fair Value
of Stock
and Option
Awards
(4) |
|
Name |
|
Grant Date |
|
|
Threshold
($) |
|
|
Target
($) |
|
|
Maximum
($) |
|
|
Threshold
(#) |
|
|
Maximum
(#) |
|
|
|
Thomas Quinlan |
|
|
|
|
|
|
150,000 |
|
|
|
1,500,000 |
|
|
|
5,000,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/3/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
90,000 |
|
|
|
180,000 |
|
|
|
|
|
|
|
2,962,800 |
|
|
|
|
3/3/2014 |
|
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|
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|
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|
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|
180,000 |
|
|
|
3,027,600 |
|
Suzanne Bettman |
|
|
|
|
|
|
67,500 |
|
|
|
675,000 |
|
|
|
1,350,000 |
|
|
|
|
|
|
|
|
|
|
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|
|
3/3/2014 |
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
13,000 |
|
|
|
26,000 |
|
|
|
|
|
|
|
427,960 |
|
|
|
|
3/3/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
26,000 |
|
|
|
437,320 |
|
Andrew Coxhead |
|
|
|
|
|
|
32,500 |
|
|
|
325,000 |
|
|
|
325,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/3/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000 |
|
|
|
10,000 |
|
|
|
|
|
|
|
164,600 |
|
|
|
|
3/3/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000 |
|
|
|
168,200 |
|
Daniel Knotts |
|
|
|
|
|
|
108,750 |
|
|
|
1,087,500 |
|
|
|
2,175,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/3/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
31,500 |
|
|
|
63,000 |
|
|
|
|
|
|
|
1,036,980 |
|
|
|
|
3/3/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
63,000 |
|
|
|
1,059,660 |
|
Daniel Leib |
|
|
|
|
|
|
90,000 |
|
|
|
900,000 |
|
|
|
1,800,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/3/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
40,000 |
|
|
|
|
|
|
|
658,400 |
|
|
|
|
3/3/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
40,000 |
|
|
|
672,800 |
|
1 |
In each case, the amount actually earned by each NEO is reported as Non-Equity Incentive Plan Compensation in the 2014 Summary Compensation Table. In addition, certain
NEOs received discretionary bonus payments in 2014 which are reported as Bonus in the 2014 Summary Compensation Table. See Compensation Discussion and Analysis beginning on page 18 of this proxy statement for further information on
these payments. |
2 |
Consists of performance share units awarded under the 2012 PIP. Each PSU is equivalent to one share of the Companys common stock on the date of grant. The PSUs are earned
for achieving specified cumulative Free Cash Flow targets over a three-year performance period beginning January 1, 2014 and ending December 31, 2016. The minimum target must be reached in order for the holder to be entitled to receive any
PSUs. From 50% to up to 100% of the number of PSUs granted may be earned depending upon performance versus specified target levels. After the performance period, the earned PSUs will be paid in stock or cash at the discretion of the Human Resources
Committee. If paid in cash, the cash value for each PSU will be equal to the fair market value of one share of the Companys common stock on the payment date. The PSUs have no dividend or voting rights.
|
3 |
Consists of restricted share units awarded under the 2012 PIP. The awards vest one-fourth on each of the first through fourth anniversaries of the grant date. The RSUs have no
dividend or voting rights and are payable in shares of common stock of the Company upon vesting. If employment terminates by reason of death or disability, the unvested portion of the RSUs shall become fully vested. If employment terminates by
reason of retirement, the unvested portion of the RSUs shall continue to vest as granted (one-fourth on each anniversary of the grant date). If employment terminates other than for death, disability or retirement, the unvested portion of the RSUs
will be forfeited. NEO employment agreements provide for accelerated vesting of equity awards under certain circumstances. See Potential Payments Upon Termination or Change in Control beginning on page 35 of this proxy statement.
|
4 |
Grant date fair value with respect to the restricted stock units and performance stock units is determined in accordance with ASC Topic 718. See Note 17 to the Consolidated
Financial Statements included in our Annual Report on Form 10-K for the year ended December 31, 2014 for a discussion of the relevant assumptions used in calculating grant date fair value pursuant to ASC Topic 718. Pursuant to SEC rules, the
amounts shown exclude the impact of estimated forfeitures related to service-based vesting conditions. |
R.R. DONNELLEY & SONS
COMPANY 29
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Executive Compensation (continued)
Narrative to Summary Compensation Table and Grants of Plan-Based Awards Table
Employment Agreements
During 2014, all of
the NEOs were employed pursuant to agreements with the Company. Each employment agreement sets forth, among other things, the NEOs minimum base salary, bonus opportunities, entitlement to participate in our benefit plans, equity awards and
provisions with respect to certain payments and other benefits upon termination of employment under certain circumstances (such as without cause or leaving employment for good reason, as defined in the agreements) or, in
certain agreements, after a change in control of the Company. Please see Potential Payments Upon Termination or Change in Control beginning on page 35 of this proxy statement for a description of such provisions.
The minimum base salary set forth in each NEOs employment agreement is: Mr. Quinlan, $1,000,000; Ms. Bettman, $400,000; Mr. Coxhead, $300,000;
Mr. Knotts, $550,000 and Mr. Leib, $500,000.
The employment agreements also set forth each NEOs target bonus as a percentage of such
NEOs base salary. The target bonus for each NEO is 150%, except for Mr. Coxhead whose target bonus is 100%.
The employment agreements of the
NEOs provide that such NEO will be entitled to participate in the Companys compensation and benefit programs that are available to all management employees and that such NEO, with the exception of Mr. Coxhead, will also be eligible to
participate in certain executive-only benefit plans.
Salary and Bonus in Proportion to Total Compensation
Assuming target performance with respect to long-term incentive awards, Mr. Quinlan received less than 30% and Mr. Knotts received less than 35% of his
total compensation in the form of base salary and cash incentive awards under the AIP and through a discretionary bonus, while Ms. Bettman, Mr. Coxhead and Mr. Leib received approximately 41% of his or her total compensation in the
form of base salary and cash incentive awards under the AIP and through a discretionary bonus. As noted in Compensation Discussion and Analysis beginning on page 18 of this proxy statement, we believe that a substantial portion of each
NEOs compensation should be in the form of equity awards. Our Human Resources Committee believes that our current compensation program gives our NEOs a substantial alignment with stockholders, while also permitting the Committee to incentivize
the NEOs to pursue specific short and long-term performance goals. Please see the Compensation Discussion and Analysis section of this proxy statement for a description of the objectives of our compensation program and overall compensation
philosophy.
30 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Executive Compensation (continued)
Outstanding Equity Awards at 2014 Fiscal Year-End
The following table shows certain information about unexercised options and unvested stock awards at December 31, 2014.
Outstanding Equity Awards at Fiscal Year-End Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
OPTION AWARDS |
|
|
STOCK AWARDS |
|
Name |
|
Number of Securities Underlying Unexercised Options
(#) Exercisable |
|
|
Number of Securities Underlying Unexercised Options
(#) Unexercisable(1) |
|
|
Option Exercise Price
($) |
|
|
Option Expiration Date |
|
|
Number of
Shares or Units of Stock
That Have Not Vested (#)(2) |
|
|
Market Value
of Shares or Units of Stock That Have Not Vested ($)(3) |
|
|
Equity Incentive Plan Awards: Number
of Unearned Shares, Units or Other Rights
That Have Not Vested (#)(4) |
|
|
Equity Incentive Plan Awards: Market
or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested (#)(5) |
|
Thomas Quinlan |
|
|
178,000 |
|
|
|
178,000 |
|
|
|
13.23 |
|
|
|
3/1/2022 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
150,000 |
|
|
|
50,000 |
|
|
|
18.62 |
|
|
|
2/27/2021 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
300,000 |
|
|
|
|
|
|
|
19.89 |
|
|
|
2/25/2020 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
950,000 |
|
|
|
|
|
|
|
7.09 |
|
|
|
3/1/2019 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
413,000 |
|
|
|
|
|
|
|
32.07 |
|
|
|
2/28/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
260,000 |
|
|
|
|
|
|
|
36.22 |
|
|
|
3/20/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
475,500 |
|
|
|
7,993,155 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
480,000 |
|
|
|
8,068,800 |
|
Suzanne Bettman |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
112,250 |
|
|
|
1,886,924 |
|
|
|
51,000 |
|
|
|
857,310 |
|
Andrew Coxhead |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
51,250 |
|
|
|
861,514 |
|
|
|
20,000 |
|
|
|
336,200 |
|
Daniel Knotts |
|
|
14,500 |
|
|
|
29,000 |
|
|
|
13.23 |
|
|
|
3/1/2022 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
110,000 |
|
|
|
|
|
|
|
19.89 |
|
|
|
2/25/2020 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
125,000 |
|
|
|
|
|
|
|
32.07 |
|
|
|
2/28/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
80,000 |
|
|
|
|
|
|
|
36.22 |
|
|
|
3/20/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
202,500 |
|
|
|
3,404,025 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
178,000 |
|
|
|
2,992,180 |
|
Daniel Leib |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
145,000 |
|
|
|
2,437,450 |
|
|
|
75,000 |
|
|
|
1,260,750 |
|
Note: |
Multiple awards have been aggregated where the expiration date and the exercise price of the instruments are identical. |
R.R. DONNELLEY & SONS
COMPANY 31
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Executive Compensation (continued)
1 |
The following table provides information with respect to the vesting of each NEOs outstanding unexercisable options that are set forth in the above table:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Vesting Date |
|
Thomas Quinlan |
|
|
Suzanne Bettman |
|
|
Andrew Coxhead |
|
|
Daniel Knotts |
|
|
Daniel Leib |
|
2/28/2015 |
|
|
50,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/2/2015 |
|
|
89,000 |
|
|
|
|
|
|
|
|
|
|
|
14,500 |
|
|
|
|
|
3/2/2016 |
|
|
89,000 |
|
|
|
|
|
|
|
|
|
|
|
14,500 |
|
|
|
|
|
2 |
The following table provides information with respect to the vesting of each NEOs outstanding unvested restricted stock units that are set forth in the above table.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Vesting Date |
|
Thomas Quinlan |
|
|
Suzanne Bettman |
|
|
Andrew Coxhead |
|
|
Daniel Knotts |
|
|
Daniel Leib |
|
2/28/2015 |
|
|
25,000 |
|
|
|
10,000 |
|
|
|
6,250 |
|
|
|
16,250 |
|
|
|
6,250 |
|
3/2/2015 |
|
|
142,750 |
|
|
|
35,250 |
|
|
|
16,250 |
|
|
|
63,000 |
|
|
|
46,250 |
|
3/2/2016 |
|
|
142,750 |
|
|
|
35,250 |
|
|
|
16,250 |
|
|
|
63,000 |
|
|
|
46,250 |
|
3/2/2017 |
|
|
120,000 |
|
|
|
25,250 |
|
|
|
10,000 |
|
|
|
44,500 |
|
|
|
36,250 |
|
3/2/2018 |
|
|
45,000 |
|
|
|
6,500 |
|
|
|
2,500 |
|
|
|
15,750 |
|
|
|
10,000 |
|
3 |
Assumes a closing price per share of $16.81 on December 31, 2014. |
4 |
Represents PSUs that were granted on March 1, 2013 and March 3, 2014, each assuming target performance achievement. The PSUs are earned for achieving specified
cumulative Free Cash Flow targets over a three-year performance period beginning January 1, 2013 through December 31, 2015 and January 1, 2014 through December 31, 2016, respectively. The minimum target must be
|
|
reached in order for the holder to be entitled to receive any PSUs. From 50% up to 100% of the number of PSUs granted may be earned depending upon performance versus specified target levels.
|
5 |
Assumes target performance achievement (100% payout of the PSUs granted) and a price per share of $16.81 on December 31, 2014.
|
2014 Option
Exercises and Stock Vested Table
The following table shows information regarding the value of options exercised and restricted
stock, restricted stock units and performance share units vested during 2014.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
OPTION AWARDS |
|
|
STOCK AWARDS |
|
Name |
|
Number of
Shares Acquired
on Exercise
(#) |
|
|
Value
Realized on
Exercise
($) |
|
|
Number of
Shares Acquired
on Vesting
(#)(1) |
|
|
Value
Realized on
Vesting
($)(2) |
|
Thomas Quinlan |
|
|
N/A |
|
|
|
N/A |
|
|
|
301,694 |
|
|
|
5,454,607 |
|
Suzanne Bettman |
|
|
N/A |
|
|
|
N/A |
|
|
|
48,750 |
|
|
|
937,488 |
|
Andrew Coxhead |
|
|
N/A |
|
|
|
N/A |
|
|
|
26,250 |
|
|
|
505,225 |
|
Daniel Knotts |
|
|
69,030 |
|
|
|
712,429 |
|
|
|
118,236 |
|
|
|
2,187,555 |
|
Daniel Leib |
|
|
N/A |
|
|
|
N/A |
|
|
|
48,750 |
|
|
|
935,650 |
|
1 |
Represents the vesting of restricted stock, restricted stock units, performance share units and other similar instruments under the Companys equity plans. The amounts for
Mr. Quinlan and Mr. Knotts include performance share units (PSUs) granted in 2012 that vested on December 31, 2014 with performance achievement of 94.7% of target.
|
2 |
Value realized on vesting of restricted stock, restricted stock units or performance share units is the fair market value on the date of vesting. Fair market value is based on
the closing price as reported by the Nasdaq Stock Market. |
32 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Executive Compensation (continued)
Pension Benefits
Generally, the Company froze benefit accruals under all of its then existing U.S. pension plans (collectively referred to as the Qualified Retirement Plans) that were still open to accruals effective
December 31, 2011. Therefore, beginning January 1, 2012, participants generally ceased earning additional benefits under the Qualified Retirement Plans and generally no new participants will enter these plans. Before the Qualified
Retirement Plans were frozen, accrual rates varied based on age and service. Accruals for the plans were calculated using compensation that generally included salary and annual cash bonus awards. The amount of annual earnings that may be considered
in calculating benefits under the pension plan is limited by law. The Qualified Retirement Plans are funded entirely by the Company with contributions made to trust funds from which the benefits of participants are paid.
The U.S. Internal Revenue Code places limitations on pensions that can be accrued under federal income tax qualified plans. Prior to being frozen, to the extent an
employees pension would have accrued under one of the Qualified Retirement Plans if it were not for such limitations, the additional benefits were accrued under an unfunded supplemental pension plan (referred to as the SERP). On
December 31, 2014, approximately 775 individuals are covered by
the SERP as active employees or terminated employees with vested benefits, and in 2014 approximately 380 individuals received payments from the SERP. Prior to a change of control of the Company,
the SERP is unfunded and provides for payments to be made out of the Companys general assets. Because the Company froze the Qualified Retirement Plans as of December 31, 2011, generally no additional benefits will accrue under such plans
or the related SERP.
Some participants, including those that have a cash balance or pension equity benefit, can elect to receive either a life annuity
or a lump sum amount upon termination. Other participants will receive their plan benefit in the form of a life annuity. Under a life annuity benefit, benefits are paid monthly after retirement for the life of the participant or, if the participant
is married or chooses an optional benefit form, generally in a reduced amount for the life of the participant and surviving spouse or other named survivor.
See Note 11 to the Consolidated Financial Statements included in our annual report on Form 10-K for the year ended December 31, 2014 for a discussion of the relevant assumptions used in calculating the present
value of the current accrued benefit with respect to each NEO under the Qualified Retirement Plans and the SERP set forth in the table below.
2014 Pension
Benefits Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Plan Name |
|
|
Number of Years
Credited
Service
(#) |
|
|
Present Value of Accumulated Benefit
($) |
|
|
Payments
During Last
Fiscal Year
($) |
|
Thomas Quinlan |
|
|
Pension Plan |
|
|
|
11 |
|
|
$ |
93,353 |
|
|
|
|
|
|
|
|
SERP |
|
|
|
11 |
|
|
$ |
642,248 |
|
|
|
|
|
Suzanne Bettman |
|
|
Pension Plan |
|
|
|
7 |
|
|
$ |
107,631 |
|
|
|
|
|
|
|
|
SERP |
|
|
|
7 |
|
|
$ |
249,555 |
|
|
|
|
|
Andrew Coxhead |
|
|
Pension Plan |
|
|
|
16 |
|
|
$ |
144,351 |
|
|
|
|
|
|
|
|
SERP |
|
|
|
16 |
|
|
$ |
48,712 |
|
|
|
|
|
Daniel Knotts |
|
|
Pension Plan |
|
|
|
25 |
|
|
$ |
285,313 |
|
|
|
|
|
|
|
|
SERP |
|
|
|
25 |
|
|
$ |
569,878 |
|
|
|
|
|
Daniel Leib |
|
|
Pension Plan |
|
|
|
7 |
|
|
$ |
87,322 |
|
|
|
|
|
|
|
|
SERP |
|
|
|
7 |
|
|
$ |
105,586 |
|
|
|
|
|
R.R. DONNELLEY & SONS
COMPANY 33
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Executive Compensation (continued)
Nonqualified Deferred Compensation
The 2014 Nonqualified Deferred Compensation table presents amounts deferred under our Deferred Compensation Plan. Participants may defer up to 50% of base salary
and 90% of annual incentive bonus payments under the Deferred Compensation Plan. Deferred amounts are credited with earnings or losses based on the rate of return of mutual funds selected by the executive, which the executive may change at any time.
We do not make contributions to participants accounts under the Deferred Compensation Plan. Distributions generally are paid in a lump sum distribution upon the six-month anniversary of the termination of the NEOs employment with the
Company unless the NEO elects that a distribution be made three years after a deferral under certain circumstances.
The table also presents amounts deferred under our Supplemental Executive Retirement Plan (SERP- B).
Under the SERP-B, participants could defer a portion of their regular earnings substantially equal to the difference between the amount that, in the absence of legislation limiting additions to the RR Donnelley Savings Plan, would have been
allocated to an employees account as before-tax and matching contributions, minus the deferral amount actually allocated under the Savings Plan. Deferred amounts earn interest at the prime rate and such interest is paid by the Company.
Distributions are paid in a lump sum distribution upon the six-month anniversary of the termination of the participants employment with our Company. The SERP-B was frozen in 2004 and no additional amounts may be contributed by NEOs.
2014 Nonqualified
Deferred Compensation Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Executive
Contributions
in Last FY
($) |
|
|
Registrant
Contributions
in Last FY
($) |
|
|
Aggregate
Earnings
in Last FY
($)(1) |
|
|
Aggregate
Withdrawals/
Distributions
($) |
|
|
Aggregate
Balance at Last
FYE
($) |
|
Thomas Quinlan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deferred Compensation Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Supplemental Executive Retirement Plan-B |
|
|
|
|
|
|
|
|
|
|
7,955 |
|
|
|
|
|
|
|
252,737 |
|
Suzanne Bettman |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deferred Compensation Plan |
|
|
|
|
|
|
|
|
|
|
113,295 |
|
|
|
|
|
|
|
1,211,986 |
|
Supplemental Executive Retirement Plan-B |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Andrew Coxhead |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deferred Compensation Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Supplemental Executive Retirement Plan-B |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Daniel Knotts |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deferred Compensation Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Supplemental Executive Retirement Plan-B |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Daniel Leib |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deferred Compensation Plan |
|
|
|
|
|
|
|
|
|
|
2,749 |
|
|
|
|
|
|
|
36,772 |
|
Supplemental Executive Retirement Plan-B |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1 |
Amounts in this column with respect to the Deferred Compensation Plan are not included in the 2014 Summary Compensation Table. Amounts in this column with respect to the
Supplemental Executive Retirement Plan-B consist of Company contributed interest calculated at
|
|
the prime interest rate on the NEOs account balance and are included in the 2014 Summary Compensation Table.
|
34 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Potential Payments Upon Termination or
Change in Control
As noted under Compensation Discussion and Analysis Post-Termination Benefits on page 25 of this
proxy statement, we have entered into employment agreements with each of our NEOs that provide for payments and other benefits in connection with the officers termination for a qualifying event or circumstance and, in some agreements, for
enhanced payments in connection with such termination after a Change in Control (as defined in the applicable agreement). A description of the terms with respect to each of these types of terminations follows.
Termination other than after a Change in Control
The employment agreements for each NEO provide for payments of certain benefits, as described below, upon termination of employment. The NEOs rights upon a termination of his or her employment depend upon the
circumstances of the termination. Central to an understanding of the rights of each NEO under the employment agreements is an understanding of the definitions of Cause and Good Reason that are used in those agreements. For
purposes of the employment agreements:
|
|
We have Cause to terminate the NEO if the NEO has engaged in any of a list of specified activities, including refusing to substantially perform duties
consistent with the scope and nature of his or her position or refusal or failure to attempt in good faith to follow the written direction of the chief executive officer, chief operating officer, chief financial officer or the Board, as applicable,
committing an act materially injurious (monetarily or otherwise) to us or our subsidiaries, commission of a felony or other actions specified in the definition. |
|
|
The NEO is said to have Good Reason to terminate his or her employment (and thereby gain access to the benefits described below) if we assign the NEO
duties that represent a material diminution of his or her duties or responsibilities, reduce the NEOs compensation, generally require that the NEOs principal office be located other than in or around Chicago, Illinois or, in the case of
Mr. Quinlan, New York, New York, or materially breach the employment agreement. Mr. Coxheads employment agreement does not provide for rights upon his termination for Good Reason. |
The employment agreements for the NEOs require, as a precondition to the receipt of these payments, that the NEO sign a standard form of release in which he or she
waives all claims that he or she might have against us and certain associated individuals and entities. The employment agreements also include noncompete and nonsolicit provisions that would apply for a period of one to two years, as set forth in
such NEOs agreement, following the NEOs termination of employment.
The benefits to be provided to the NEO in each of those situations are described in the tables below, which assume
that the termination had taken place on December 31, 2014.
Termination after a Change in Control
The NEOs other than Mr. Coxhead and Mr. Leib are entitled to certain tax gross-ups upon a termination after a Change in Control (as defined in such NEOs
employment agreement).
As with the severance provisions described above, the rights to which the NEOs are entitled under the Change in Control
provisions upon a termination of employment are dependent on the circumstances of the termination. The definitions of Cause and Good Reason are the same in this termination scenario as in a termination other than after a Change in Control.
Potential Payment Obligations Under Employment Agreements upon Termination of Employment of NEO or upon a Change in
Control
The following tables set forth our payment obligations under the employment agreements under the circumstances specified upon a termination
of the employment of our NEOs or upon a Change in Control. The tables do not include payments or benefits that do not discriminate in scope, terms or operation in favor of the NEOs and are generally available to all salaried employees, or pension or
deferred compensation payments that are discussed in Pension Benefits and Nonqualified Deferred Compensation beginning on page 33 of this proxy statement.
Unless otherwise noted, the descriptions of the payments below are applicable to all of the tables relating to potential payments upon termination, termination after a change in control or after a change in
control.
Disability or Death All NEOs are entitled to pension benefits upon death or disability according to the terms of the pension
plan. The employment agreements provide that in the event of disability or death, in addition to payments under the Companys disability benefits plan or life insurance program, as applicable and each as available to all salaried employees,
each NEO other than Mr. Coxhead is entitled to benefits paid under a supplemental disability insurance policy or supplemental life insurance policy, as applicable, maintained by the Company for the NEOs benefit. Pursuant to the terms of
the Companys AIP, each NEO is also entitled to his or her pro-rated annual bonus for the year in which the disability or death occurs, payable at the same time as and to the extent that all other annual bonuses are paid and as available to all
salaried employees.
R.R. DONNELLEY & SONS
COMPANY 35
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Potential Payments Upon Termination or Change in Control
(continued)
Additionally, all unvested equity awards held by each NEO will immediately vest upon disability or death pursuant to
the terms of the applicable award agreements.
Equity Acceleration Pursuant to the terms of their employment agreements, each NEO
other than Mr. Coxhead is entitled to immediate vesting of all outstanding equity awards in the event of any termination initiated by the NEO for Good Reason or termination initiated by the Company without Cause. Each NEO is generally entitled
to immediate vesting of all outstanding equity awards upon a Change in Control (as defined in the applicable Performance Incentive Plan) under the terms of such Performance Incentive Plan, and may be entitled to a gross up payment, as described
below. PSUs will vest and become payable in accordance with the terms of the applicable award agreements in the event of any termination initiated by the NEO for Good Reason (other than Mr. Coxhead) or termination initiated by the Company without
Cause or upon a Change in Control. For all NEOs, all unvested equity awards are forfeited in the event of resignation other than for Good Reason or termination with Cause. Treatment of equity upon death or disability is discussed above in
Disability or Death.
Value of accelerated restricted stock units is the fair market value on the date of termination. Value of accelerated
PSUs is the fair market value on the date of determination. Value of accelerated options is determined by subtracting the exercise price from the fair market value on the date of termination. For purposes of the tables, fair market value is the
closing price on December 31, 2014 of $16.81.
Health Care Benefits The employment agreements generally provide that, after
resignation for Good Reason or termination without Cause, the Company will continue providing medical, dental, and vision coverage to the NEO that the NEO was eligible to receive
immediately prior to such termination until the end date of an enumerated period following the NEOs date of termination. For Messrs. Quinlan and Knotts this period is 24 months after such
resignation or termination before a Change in Control, and the last day of the second calendar year following the calendar year in which such termination occurs after a Change in Control and for Ms. Bettman, Mr. Coxhead and Mr. Leib
this period is 18 months after such resignation or termination (either before or after a Change in Control). In the event of resignation other than for Good Reason or termination with Cause, the NEO is entitled to the same benefits as all other
employees would be entitled to after termination. Benefits payable upon disability or death are described above in Disability or Death.
280G Tax Gross-Up Upon a Change in Control of the Company, an NEO may be subject to certain excise taxes under Section 4999 of the Internal
Revenue Code with respect to payments that are treated as excess parachute payments under Section 280G. The Company has agreed to reimburse certain NEOs for all excise taxes that are imposed on the NEO under Section 4999 and any income and
excise taxes that are payable by the NEO as a result of any reimbursements for such excise taxes. In the event, however, it is determined that the NEO is entitled to a reimbursement payment for such excise taxes, but that the Change in Control
payments would not be subject to the excise tax if such payments were reduced by an amount that is less than 10% of the portion of the payments that would be treated as excess parachute payments under Section 280G, then the amounts payable to
the NEO under the Change in Control agreement will be reduced to the maximum amount that could be paid to the NEO without giving rise to the excise tax.
The tables assume that termination or any Change in Control took place on December 31, 2014.
36 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Potential Payments Upon Termination or Change in Control
(continued)
Mr. Quinlan, the Companys president and chief executive officer would be entitled to the following:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resignation for
Good Reason or
Termination
Without Cause($) |
|
|
Resignation for
other than Good
Reason or
Termination With
Cause($) |
|
|
Resignation
for Good Reason or
Termination
Without Cause after
Change in Control($) |
|
|
Change in Control($) |
|
|
Disability($) |
|
|
Death($) |
|
Cash: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Base Salary |
|
|
2,000,000 |
(1) |
|
|
0 |
|
|
|
3,000,000 |
(2) |
|
|
0 |
|
|
|
|
(3) |
|
|
|
|
Bonus |
|
|
3,000,000 |
(1) |
|
|
0 |
|
|
|
4,575,000 |
(2) |
|
|
0 |
|
|
|
|
(4) |
|
|
|
(4) |
Equity: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Share Units(5) |
|
|
7,993,155 |
|
|
|
0 |
|
|
|
7,993,155 |
(6) |
|
|
7,993,155 |
(6) |
|
|
7,993,155 |
(7) |
|
|
7,993,155 |
(7) |
Options(5) |
|
|
637,240 |
|
|
|
0 |
|
|
|
637,240 |
(6) |
|
|
637,240 |
(6) |
|
|
637,240 |
(7) |
|
|
637,240 |
(7) |
Performance Share Units(5) |
|
|
|
(8) |
|
|
0 |
|
|
|
4,034,400, |
(9) |
|
|
4,034,400 |
(9) |
|
|
4,034,400 |
(10) |
|
|
4,034,400 |
(10) |
Benefits and Perquisites:(11) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Post-Termination Health Care |
|
|
24,658 |
|
|
|
0 |
|
|
|
24,658 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Supplemental Life Insurance |
|
|
4,580 |
|
|
|
0 |
|
|
|
4,580 |
|
|
|
0 |
|
|
|
|
|
|
|
2,000,000 |
(12) |
Supplemental Disability Insurance |
|
|
9,080 |
|
|
|
0 |
|
|
|
9,080 |
|
|
|
0 |
|
|
|
2,370,000 |
(13) |
|
|
|
|
Financial Planning |
|
|
24,000 |
|
|
|
0 |
|
|
|
24,000 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Car Allowance |
|
|
33,600 |
|
|
|
0 |
|
|
|
33,600 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
280G Tax Gross Up |
|
|
|
|
|
|
|
|
|
|
8,734,740 |
|
|
|
0 |
(14) |
|
|
|
|
|
|
|
|
Total: |
|
|
13,726,313 |
|
|
|
0 |
|
|
|
29,070,453 |
|
|
|
12,664,795 |
|
|
|
15,034,395 |
|
|
|
14,664,395 |
|
1 |
Mr. Quinlan is entitled to 2x base salary and 2x target annual bonus as if all targets and objectives had been met, paid over the applicable severance period.
|
2 |
Mr. Quinlan is entitled to 3x base salary and 3x target annual bonus as if all targets and objectives had been met, paid over the applicable severance period. Pursuant to
the terms of his employment agreement, Mr. Quinlan is also entitled to his pro-rated annual bonus for the year in which the termination after a Change in Control occurs, payable at the same time as and to the extent that all other annual
bonuses are paid. This bonus is not reflected in this table as, assuming a termination date of December 31, 2014 Mr. Quinlan would have been entitled to this bonus pursuant to the terms of the AIP under which the annual bonus is paid
(which provides for payment of the bonus to any participant who is on the payroll of the Company as of December 31) which are the same terms generally available to all salaried employees who participate in the plan. Also included as bonus is a
$75,000 lump sum payment to which Mr. Quinlan is entitled pursuant to the terms of his employment agreement. |
3 |
Mr. Quinlan is entitled to the same 60% of base salary until age 65 with a maximum $10,000 per month that is generally available to all salaried employees upon disability.
|
4 |
Pursuant to the terms of the Companys AIP, Mr. Quinlan is entitled to his pro-rated annual bonus for the year in which the disability or death occurs, payable at the
same time as and to the extent that all other annual bonuses are paid which are the same terms generally available to all salaried employees who participate in the plan. |
5 |
Assumes price per share of $16.81 on December 31, 2014. |
6 |
All unvested equity awards held by Mr. Quinlan will vest immediately upon a Change in Control (as defined in the applicable Performance Incentive Plan) under the terms of
such Performance Incentive Plan. |
7 |
All unvested equity awards held by Mr. Quinlan will immediately vest upon disability or death pursuant to the terms of the applicable award agreements.
|
8 |
Upon this type of termination, the PSUs would vest and be payable, if at all, on the same terms and conditions that would have applied had Mr. Quinlans employment not
been terminated (i.e., performance measured on December 31, 2015 and 2016). |
9 |
Per the terms of the PSU award agreements, upon the acceleration date associated with a Change in Control, 50% of the PSUs would vest and become payable assuming target
performance (100%), or, if greater, based on actual performance at the acceleration date. The table assumes that a Change in Control occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such
date in connection with such event. The PSUs granted in 2012 are not included in this amount as Mr. Quinlan would have been entitled to the PSUs pursuant to their terms on December 31, 2014 regardless of termination or Change in Control.
|
10 |
Upon death or disability, 50% of the PSUs granted in each of 2013 and 2014 vest and become payable assuming target performance (100%), or, if greater, based on actual performance
at the date of death or disability. The table assumes such event occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such date in connection with such event. The PSUs granted in 2012 are not
included in this amount as Mr. Quinlan would have been entitled to the PSUs pursuant to their terms on December 31, 2014 regardless of death or disability. |
11 |
Except as disclosed, Mr. Quinlan receives the same benefits that are generally available to all salaried employees upon disability or death. |
12 |
Represents benefits payable under a supplemental life insurance policy maintained by the Company for the benefit of Mr. Quinlan in excess of the amount generally available
to all salaried employees. |
13 |
Represents benefits payable under a supplemental disability insurance policy maintained by the Company for the benefit of Mr. Quinlan in excess of the amount generally
available to all salaried employees. |
14 |
Under this scenario, the payments made to Mr. Quinlan are not subject to the excise tax and no gross up is necessary.
|
R.R. DONNELLEY & SONS
COMPANY 37
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Potential Payments Upon Termination or Change in Control
(continued)
Ms. Bettman, the Companys executive vice president, general counsel, corporate secretary and chief
compliance officer would be entitled to the following:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resignation for
Good Reason or
Termination
Without Cause($) |
|
|
Resignation for
other than Good
Reason or
Termination With
Cause($) |
|
|
Resignation for
Good Reason or
Termination
Without Cause after
Change in Control($) |
|
|
Change in
Control($) |
|
|
Disability($) |
|
|
Death($) |
|
Cash: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Base Salary |
|
|
675,000 |
(1) |
|
|
0 |
|
|
|
675,000 |
(1) |
|
|
0 |
|
|
|
|
(2) |
|
|
|
|
Bonus |
|
|
1,012,500 |
(1) |
|
|
0 |
|
|
|
1,012,500 |
(1) |
|
|
0 |
|
|
|
|
(3) |
|
|
|
(3) |
Deferred Cash |
|
|
309,548 |
(4) |
|
|
0 |
|
|
|
1,350,000 |
(5) |
|
|
1,350,000 |
(5) |
|
|
984,548 |
(6) |
|
|
984,548 |
(6) |
Equity: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Share Units(7) |
|
|
1,866,923 |
|
|
|
0 |
|
|
|
1,866,923 |
(8) |
|
|
1,866,923 |
(8) |
|
|
1,866,923 |
(9) |
|
|
1,866,923 |
(9) |
Performance Share Units(7) |
|
|
|
(10) |
|
|
0 |
|
|
|
428,655 |
(11) |
|
|
428,655 |
(11) |
|
|
428,655 |
(12) |
|
|
428,655 |
(12) |
Benefits and Perquisites:(13) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Post-Termination Health Care |
|
|
2,241 |
|
|
|
0 |
|
|
|
2,241 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Supplemental Life Insurance |
|
|
2,535 |
|
|
|
0 |
|
|
|
2,535 |
|
|
|
0 |
|
|
|
|
|
|
|
2,000,000 |
(14) |
Supplemental Disability Insurance |
|
|
6,552 |
|
|
|
0 |
|
|
|
6,552 |
|
|
|
0 |
|
|
|
2,610,000 |
(15) |
|
|
|
|
Financial Planning |
|
|
18,000 |
|
|
|
0 |
|
|
|
18,000 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Car Allowance |
|
|
25,200 |
|
|
|
0 |
|
|
|
25,200 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
280G Tax Gross Up |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
0 |
(16) |
|
|
|
|
|
|
|
|
Total: |
|
|
3,918,499 |
|
|
|
0 |
|
|
|
5,387,606 |
|
|
|
3,645,578 |
|
|
|
5,890,126 |
|
|
|
5,280,126 |
|
1 |
Ms. Bettman is entitled to 1.5x base salary and 1.5x target annual bonus as if all targets and objectives had been met, paid over the applicable severance period.
|
2 |
Ms. Bettman is entitled to the same 60% of base salary until age 65 with a maximum $10,000 per month that is generally available to all salaried employees upon disability.
|
3 |
Pursuant to the terms of the Companys AIP, Ms. Bettman is entitled to her pro-rated annual bonus for the year in which the disability or death occurs, payable at the
same time as and to the extent that all other annual bonuses are paid which are the same terms generally available to all salaried employees who participate in the plan. |
4 |
A pro-rated portion of a cash retention award (the 2013 Cash Retention Award) awarded under the 2012 PIP in March 2013 and vesting on the fourth anniversary of the
grant date would vest and become payable pursuant to the terms of the award. The unvested portion of a cash incentive award (the 2014 Cash Retention Award) awarded under the 2012 PIP in March 2014 and vesting in three equal installments
on January 1, 2015, 2016 and 2017 would forfeit pursuant to the terms of the award. |
5 |
Assuming a Change in Control on December 31, 2014, the 2013 Cash Retention Award and 2014 Cash Retention Award would each fully vest and become payable pursuant to the terms
of the award. |
6 |
A pro-rated portion of the 2013 Cash Retention Award and the full unvested portion of the 2014 Cash Retention Award would vest and become payable pursuant to the terms of the
applicable award. |
7 |
Assumes price per share of $16.81 on December 31, 2014. |
8 |
All unvested equity awards held by Ms. Bettman will vest immediately upon a Change in Control (as defined in the applicable Performance Incentive Plan) under the terms of
such Performance Incentive Plan. |
9 |
All unvested equity awards held by Ms. Bettman will immediately vest upon disability or death pursuant to the terms of the applicable award agreements.
|
10 |
Upon this type of termination, the PSUs would vest and be payable, if at all, on the same terms and conditions that would have applied had Ms. Bettmans employment not
been terminated (i.e., performance measured on December 31, 2015 and 2016). |
11 |
Per the terms of the PSU award agreements, upon the acceleration date associated with a Change in Control, 50% of the PSUs would vest and become payable assuming target
performance (100%), or, if greater, based on actual performance at the acceleration date. The table assumes that a Change in Control occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such
date in connection with such event. |
12 |
Upon death or disability, 50% of the PSUs vest and become payable assuming target performance (100%), or, if greater, based on actual performance at the date of death or
disability. The table assumes such event occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such date in connection with such event. |
13 |
Except as disclosed, Ms. Bettman receives the same benefits that are generally available to all salaried employees upon death or disability. |
14 |
Represents benefits payable under a supplemental life insurance policy maintained by the Company for the benefit of Ms. Bettman in excess of the amount generally available
to all salaried employees. |
15 |
Represents benefits payable under a supplemental disability insurance policy maintained by the Company for the benefit of Ms. Bettman in excess of the amount generally
available to all salaried employees. |
16 |
Under this scenario, the payments made to Ms. Bettman are not subject to the excise tax and no gross up is necessary.
|
38 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Potential Payments Upon Termination or Change in Control
(continued)
Mr. Coxhead, the Companys senior vice president and chief accounting officer would be entitled to the
following:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination Without Cause($) |
|
|
Termination With Cause($) |
|
|
Termination Without Cause after Change in
Control($) |
|
|
Change in Control($) |
|
|
Disability($) |
|
|
Death($) |
|
Cash: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Base Salary |
|
|
325,000 |
(1) |
|
|
0 |
|
|
|
325,000 |
(1) |
|
|
0 |
|
|
|
|
(2) |
|
|
|
|
Bonus |
|
|
325,000 |
(1) |
|
|
0 |
|
|
|
325,000 |
(1) |
|
|
0 |
|
|
|
|
(3) |
|
|
|
(3) |
Deferred Cash |
|
|
183,436 |
(4) |
|
|
0 |
|
|
|
800,000 |
(5) |
|
|
800,000 |
(5) |
|
|
583,436 |
(6) |
|
|
583,436 |
(6) |
Equity: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Share Units(7) |
|
|
0 |
|
|
|
0 |
|
|
|
861,513 |
(8) |
|
|
861,513 |
(8) |
|
|
861,513 |
(9) |
|
|
861,513 |
(9) |
Performance Share Units(7) |
|
|
|
(10) |
|
|
0 |
|
|
|
168,100 |
(11) |
|
|
168,100 |
(11) |
|
|
168,100 |
(12) |
|
|
168,100 |
(12) |
Benefits and Perquisites:(13) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Post-Termination Health Care |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Supplemental Life Insurance |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Supplemental Disability Insurance |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total: |
|
|
833,486 |
|
|
|
0 |
|
|
|
2,479,613 |
|
|
|
1,829,613 |
|
|
|
1,613,049 |
|
|
|
1,613,049 |
|
1 |
Mr. Coxhead is entitled to 1x base salary and 1x target annual bonus as if all targets and objectives had been met, paid over the applicable severance period.
|
2 |
Mr. Coxhead is entitled to the same 60% of base salary until age 65 with a maximum $10,000 per month that is generally available to all salaried employees upon disability.
|
3 |
Pursuant to the terms of the Companys AIP, Mr. Coxhead is entitled to his pro-rated annual bonus for the year in which the disability or death occurs, payable at the
same time as and to the extent that all other annual bonuses are paid which are the same terms generally available to all salaried employees who participate in the plan. |
4 |
A pro-rated portion of a cash retention award (the 2013 Cash Retention Award) awarded under the 2012 PIP in March 2013 and vesting on the fourth anniversary of the
grant date would vest and become payable pursuant to the terms of the award. The unvested portion of a cash incentive award (the 2014 Cash Retention Award) awarded under the 2012 PIP in March 2014 and vesting in three equal installments
on January 1, 2015, 2016 and 2017 would forfeit pursuant to the terms of the award. |
5 |
Assuming a Change in Control on December 31, 2014, the 2013 Cash Retention Award and 2014 Cash Retention Award would each fully vest and become payable pursuant to the terms
of the award. |
6 |
A pro-rated portion of the 2013 Cash Retention Award and the full unvested portion of the 2014 Cash Retention Award would vest and become payable pursuant to the terms of the
applicable award. |
7 |
Assumes price per share of $16.81 on December 31, 2014. |
8 |
All unvested equity awards held by Mr. Coxhead will vest immediately upon a Change in Control (as defined in the applicable Performance Incentive Plan) under the terms of
such Performance Incentive Plan. |
9 |
All unvested equity awards held by Mr. Coxhead will immediately vest upon disability or death pursuant to the terms of the applicable award agreements.
|
10 |
Upon this type of termination, the PSUs would vest and be payable, if at all, on the same terms and conditions that would have applied had Ms. Bettmans employment not
been terminated (i.e., performance measured on December 31, 2015 and 2016). |
11 |
Per the terms of the PSU award agreements, upon the acceleration date associated with a Change in Control, 50% of the PSUs would vest and become payable assuming target
performance (100%), or, if greater, based on actual performance at the acceleration date. The table assumes that a Change in Control occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such
date in connection with such event. |
12 |
Upon death or disability, 50% of the PSUs vest and become payable assuming target performance (100%), or, if greater, based on actual performance at the date of death or
disability. The table assumes such event occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such date in connection with such event. |
13 |
Except as disclosed, Mr. Coxhead receives the same benefits that are generally available to all salaried employees upon death or disability.
|
R.R. DONNELLEY & SONS
COMPANY 39
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Potential Payments Upon Termination or Change in Control
(continued)
Mr. Knotts, the Companys chief operating officer would be entitled to the following:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resignation for Good Reason or Termination Without
Cause($) |
|
|
Resignation for
other than Good
Reason or
Termination With
Cause($) |
|
|
Resignation for Good Reason
or Termination Without Cause after Change in Control($) |
|
|
Change in Control($) |
|
|
Disability($) |
|
|
Death($) |
|
Cash: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Base Salary |
|
|
1,450,000 |
(1) |
|
|
0 |
|
|
|
2,175,000 |
(2) |
|
|
0 |
|
|
|
|
(3) |
|
|
|
|
Bonus |
|
|
2,175,000 |
(1) |
|
|
0 |
|
|
|
3,262,500 |
(2) |
|
|
0 |
|
|
|
|
(4) |
|
|
|
(4) |
Deferred Cash |
|
|
712,731 |
(5) |
|
|
0 |
|
|
|
2,400,000 |
(6) |
|
|
2,400,000 |
(6) |
|
|
1,912,731 |
(7) |
|
|
1,912,731 |
(7) |
Equity: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Share Units(8) |
|
|
3,460,413 |
|
|
|
0 |
|
|
|
3,460,413 |
(9) |
|
|
3,460,413 |
(9) |
|
|
3,460,413 |
(10) |
|
|
3,460,413 |
(10) |
Options(8) |
|
|
103,820 |
|
|
|
0 |
|
|
|
103,820 |
(8) |
|
|
103,820 |
(8) |
|
|
103,820 |
(9) |
|
|
103,820 |
(9) |
Performance Share Units(8) |
|
|
|
(11) |
|
|
0 |
|
|
|
1,496,090 |
(12) |
|
|
1,496,090 |
(12) |
|
|
1,496,090 |
(13) |
|
|
1,496,090 |
(13) |
Benefits and Perquisites:(14) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Post-Termination Health Care |
|
|
24,342 |
|
|
|
0 |
|
|
|
24,342 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Supplemental Life Insurance |
|
|
4,100 |
|
|
|
0 |
|
|
|
4,100 |
|
|
|
0 |
|
|
|
|
|
|
|
2,000,000 |
(15) |
Supplemental Disability Insurance |
|
|
9,436 |
|
|
|
0 |
|
|
|
9,436 |
|
|
|
0 |
|
|
|
2,624,994 |
(16) |
|
|
|
|
Financial Planning |
|
|
24,000 |
|
|
|
0 |
|
|
|
24,000 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Car Allowance |
|
|
33,600 |
|
|
|
0 |
|
|
|
33,600 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
280G Tax Gross Up |
|
|
|
|
|
|
|
|
|
|
4,532,496 |
|
|
|
0 |
(17) |
|
|
|
|
|
|
|
|
Total: |
|
|
7,997,442 |
|
|
|
0 |
|
|
|
17,525,797 |
|
|
|
7,460,323 |
|
|
|
9,598,048 |
|
|
|
8,973,054 |
|
1 |
Mr. Knotts is entitled to 2x base salary and 2x target annual bonus as if all targets and objectives had been met, paid over the applicable severance period.
|
2 |
Mr. Knotts is entitled to 3x base salary and 3x target annual bonus as if all targets and objectives had been met, paid over the applicable severance period. Mr. Knotts
is also entitled to his pro-rated annual bonus for the year in which the termination after a Change in Control occurs, payable at the same time as and to the extent that all other annual bonuses are paid. This bonus is not reflected in this table
as, assuming a termination date of December 31, 2014, Mr. Knotts would have been entitled to this bonus pursuant to the terms of the AIP under which the annual bonus is paid (which provides for payment of the bonus to any participant who
is on the payroll of the Company as of December 31) which are the same terms generally available to all salaried employees who participate in the plan. Also included as bonus is a $75,000 lump sum payment to which Mr. Knotts is entitled
pursuant to the terms of his employment agreement. |
3 |
Mr. Knotts is entitled to the same 60% of base salary until age 65 with a maximum $10,000 per month that is generally available to all salaried employees upon disability.
|
4 |
Pursuant to the terms of the Companys AIP, Mr. Knotts is entitled to his pro-rated annual bonus for the year in which the disability or death occurs, payable at the
same time as and to the extent that all other annual bonuses are paid which are the same terms generally available to all salaried employees who participate in the plan. |
5 |
A deferred cash award (the 2012 Deferred Cash Award) awarded under the 2004 PIP, and vesting 50% on July 1, 2014 and 50% on July 1, 2015, would fully vest
and become payable pursuant to the terms of the award. In addition, a pro-rated portion of a cash retention award (the 2013 Cash Retention Award) awarded under the 2012 PIP in March 2013 and vesting on the fourth anniversary of the grant
date would vest and become payable pursuant to the terms of the award. The unvested portion of a cash incentive award (the 2014 Cash Retention Award) awarded under the 2012 PIP in March 2014 and vesting in three equal installments on
January 1, 2015, 2016 and 2017 would forfeit pursuant to the terms of the award. |
6 |
Assuming a Change in Control on December 31, 2014, the 2012 Deferred Cash Award, the 2013 Cash Retention Award and the 2014 Cash Retention Award would each fully vest and
become payable. |
7 |
A pro-rated portion of the 2013 Cash Retention Award and the full unvested portion of each of the 2012 Deferred Cash Award and the 2014 Cash Retention Award would vest and become
payable pursuant to the terms of the applicable award.
|
8 |
Assumes price per share of $16.81 on December 31, 2014. |
9 |
All unvested equity awards held by Mr. Knotts will immediately vest upon a Change in Control (as defined in the applicable Performance Incentive Plan) under the terms of
such Performance Incentive Plan. |
10 |
All unvested equity awards held by Mr. Knotts will immediately vest upon disability or death pursuant to the terms of the applicable award agreements.
|
11 |
Upon this type of termination, the PSUs would vest and be payable, if at all, on the same terms and conditions that would have applied had Mr. Knotts employment not
been terminated (i.e., performance measured on December 31, 2015 and 2016). |
12 |
Per the terms of the PSU award agreements, upon the acceleration date associated with a Change in Control, 50% of the PSUs would vest and become payable assuming target
performance (100%), or, if greater, based on actual performance at the acceleration date. The table assumes that a Change in Control occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such
date in connection with such event. The PSUs granted in 2012 are not included in this amount as Mr. Knotts would have been entitled to the PSUs pursuant to their terms on December 31, 2014 regardless of termination or Change in Control.
|
13 |
Upon death or disability, 50% of the PSUs would vest and become payable assuming target performance (100%), or, if greater, based on actual performance at the date of death or
disability. The table assumes such event occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such date in connection with such event. The PSUs granted in 2012 are not included in this amount
as Mr. Knotts would have been entitled to the PSUs pursuant to their terms on December 31, 2014 regardless of death or disability. |
14 |
Except as disclosed, Mr. Knotts receives the same benefits that are generally available to all salaried employees upon death or disability. |
15 |
Represents benefits payable under a supplemental life insurance policy maintained by the Company for the benefit of Mr. Knotts in excess of the amount generally available to
all salaried employees. |
16 |
Represents benefits payable under a supplemental disability insurance policy maintained by the Company for the benefit of Mr. Knotts in excess of the amount generally
available to all salaried employees. |
17 |
Under this scenario, the payments made to Mr. Knotts are not subject to the excise tax and no gross up is necessary.
|
40 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Potential Payments Upon Termination or Change in Control
(continued)
Mr. Leib, the Companys executive vice president and chief financial officer would be entitled to the
following:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resignation for Good Reason
or Termination Without Cause($) |
|
|
Resignation for other
than Good Reason or Termination With Cause($) |
|
|
Resignation for Good Reason
or Termination Without Cause after Change in Control($) |
|
|
Change in Control($) |
|
|
Disability($) |
|
|
Death($) |
|
Cash: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Base Salary |
|
|
900,000 |
(1) |
|
|
0 |
|
|
|
900,000 |
(1) |
|
|
0 |
|
|
|
|
(2) |
|
|
|
|
Bonus |
|
|
1,350,000 |
(1) |
|
|
0 |
|
|
|
1,350,000 |
(1) |
|
|
0 |
|
|
|
|
(3) |
|
|
|
(3) |
Deferred Cash |
|
|
366,872 |
(4) |
|
|
0 |
|
|
|
1,700,000 |
(5) |
|
|
1,700,000 |
(5) |
|
|
1,266,872 |
(6) |
|
|
1,266,872 |
(6) |
Equity: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Share Units(7) |
|
|
2,437,450 |
|
|
|
0 |
|
|
|
2,437,450 |
(8) |
|
|
2,437,450 |
(8) |
|
|
2,437,450 |
(9) |
|
|
2,437,450 |
(9) |
Performance Share Units(7) |
|
|
|
(10) |
|
|
0 |
|
|
|
630,375 |
(11) |
|
|
630,375 |
(11) |
|
|
630,375 |
(12) |
|
|
630,375 |
(12) |
Benefits and Perquisites:(13) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Post-Termination Health Care |
|
|
|
|
|
|
0 |
|
|
|
|
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Supplemental Life Insurance |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Supplemental Disability Insurance |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
2,500,005 |
(14) |
|
|
|
|
Total: |
|
|
5,054,322 |
|
|
|
0 |
|
|
|
7,017,825 |
|
|
|
4,767,825 |
|
|
|
6,834,702 |
|
|
|
4,334,697 |
|
1 |
Mr. Leib is entitled to 1.5x base salary and 1.5x target annual bonus as if all targets and objectives had been met, paid over the applicable severance period.
|
2 |
Mr. Leib is entitled to the same 60% of base salary until age 65 with a maximum $10,000 per month that is generally available to all salaried employees upon disability.
|
3 |
Pursuant to the terms of the Companys AIP, Mr. Leib is entitled to his pro-rated annual bonus for the year in which the disability or death occurs, payable at the same
time as and to the extent that all other annual bonuses are paid which are the same terms generally available to all salaried employees who participate in the plan. |
4 |
A pro-rated portion of a cash retention award (the 2013 Cash Retention Award) awarded under the 2012 PIP in March 2013 and vesting on the fourth anniversary of the
grant date would vest and become payable pursuant to the terms of the award. The unvested portion of a cash incentive award (the 2014 Cash Retention Award) awarded under the 2012 PIP in March 2014 and vesting in three equal installments
on January 1, 2015, 2016 and 2017 would forfeit pursuant to the terms of the award. |
5 |
Assuming a Change in Control on December 31, 2014, the 2013 Cash Retention Award and 2014 Cash Retention Award would each fully vest and become payable pursuant to the terms
of the award. |
6 |
A pro-rated portion of the 2013 Cash Retention Award and the full unvested portion of the 2014 Cash Retention Award would vest and become payable pursuant to the terms of the
applicable award. |
7 |
Assumes price per share of $16.18 on December 31, 2014.
|
8 |
All unvested equity awards held by Mr. Leib will vest immediately upon a Change in Control (as defined in the applicable Performance Incentive Plan) under the terms of such
Performance Incentive Plan. |
9 |
All unvested equity awards held by Mr. Leib will immediately vest upon disability or death pursuant to the terms of the applicable award agreements.
|
10 |
Upon this type of termination, the PSUs would vest and be payable, if at all, on the same terms and conditions that would have applied had Mr. Leibs employment not
been terminated (i.e., performance measured on December 31, 2015 and 2016). |
11 |
Per the terms of the PSU award agreements, upon the acceleration date associated with a Change in Control, 50% of the PSUs would vest and become payable assuming target
performance (100%), or, if greater, based on actual performance at the acceleration date. The table assumes that a Change in Control occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such
date in connection with such event. |
12 |
Upon death or disability, 50% of the PSUs vest and become payable assuming target performance (100%), or, if greater, based on actual performance at the date of death or
disability. The table assumes such event occurred on December 31, 2014 and vesting and payment of the PSUs at 100% based on actual performance at such date in connection with such event. |
13 |
Except as disclosed, Mr. Leib receives the same benefits that are generally available to all salaried employees upon death or disability. |
14 |
Represents benefits payable under a supplemental disability insurance policy maintained by the Company for the benefit of Mr. Leib in excess of the amount generally
available to all salaried employees. |
R.R. DONNELLEY & SONS
COMPANY 41
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Director
Compensation
Equity-Based Compensation
Each non-employee director receives a $5,000 cash meeting fee for each meeting of the board attended in person or telephonically as well as an annual retainer fee paid in restricted share units as set forth below.
Director restricted share units vest in equal portions over three years from the date of grant with the opportunity to defer vesting of any tranche of restricted share units until termination of service on the Board. In the event of termination of
service on the Board prior to a vesting date, all restricted share units will vest. Dividend equivalents on the awards are deferred (credited with interest quarterly at the same rate as five-year U.S. government bonds) and paid out in cash with the
corresponding restricted share units. Each director receives annually a restricted share unit grant, the fair market value of which is $220,000, as a base retainer for serving as a director. A director will also receive, as applicable, the following
annual awards of a restricted share unit grant with a fair market value of:
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$35,000, for serving as the chairman of the Audit Committee; |
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$20,000, for serving as chairman of any other committee; |
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$20,000, for serving as a member of the Audit Committee other than the chairman; or |
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$150,000, for serving as chairman of the Board. |
Fair market value is defined as the closing price of the Companys stock on the date of grant. Effective as of the 2015 Annual Meeting, the annual retainer fee
for each director will be increased to $230,000, the annual fee for serving as chairman of the human resources committee will be increased to $35,000 and annual fee for serving as chairman of the Board will be increased to $175,000.
Pension
Under the Wallace Computer Services Directors Pension Plan, Messrs. Pope and Riordan will receive quarterly payments of $6,250 starting at the later of age 60 or termination of service on the Board and
continuing until the balance in such directors pension account has been paid out. As of December 31, 2014, Messrs. Pope and Riordan had a balance of $175,000 and $41,688, respectively. No other director will receive
payments under this plan.
Benefits
Non-employee directors may also elect to participate in the Companys medical benefit plans. Any director who so elects pays the full cost of participation as if such director were a retiree of the
Company.
42 R.R.
DONNELLEY & SONS COMPANY
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2015 NOTICE OF MEETING AND PROXY STATEMENT |
Directors Compensation (continued)
2014 Non-Employee Director Compensation Table
Directors who are our employees receive no additional fee for service as a director. Non-employee directors receive compensation as described above.
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Name |
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Fees Earned
or Paid in
Cash
($)(1) |
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Stock Awards ($)(2) |
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All
Other Compensation
($)(3) |
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Total
($) |
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Susan Cameron |
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45,000 |
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240,000 |
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734 |
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285,734 |
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Richard Crandall |
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70,000 |
(4) |
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220,000 |
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1,151 |
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291,151 |
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Susan Gianinno |
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40,000 |
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220,000 |
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236 |
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260,236 |
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Judith Hamilton |
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50,000 |
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240,000 |
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15,406 |
(5) |
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305,406 |
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Jeffrey Katz |
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50,000 |
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240,000 |
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240 |
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290,240 |
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Richard Palmer |
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40,000 |
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255,000 |
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380 |
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295,380 |
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John Pope |
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50,000 |
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390,000 |
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33,058 |
(6) |
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473,058 |
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Michael Riordan |
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50,000 |
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240,000 |
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16,970 |
(6) |
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306,970 |
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Oliver Sockwell |
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50,000 |
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220,000 |
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16,276 |
(5) |
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286,276 |
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1 |
The Non-Employee Director Compensation Plan provides that each director receives $5,000 for each meeting of the Board attended in person or telephonically.
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2 |
The amounts shown in this column constitute restricted share units granted under the Companys 2012 PIP awarded as payment of non-employee director annual retainer and fees
for serving as chairperson of the board or committees calculated as set forth above under Equity-Based Compensation. Grant date fair value with respect to the restricted share units is determined in accordance with ASC Topic 718. See Note 17
to the Consolidated Financial Statements included in our Annual Report on Form 10-K for the year ended December 31, 2014 for a discussion of the relevant assumptions used in calculating grant date fair value pursuant to ASC Topic 718. As of
December 31, 2014, each director had outstanding the following aggregate number of restricted share units: Ms. Cameron, 36,081; Mr. Crandall, 53,430; Ms. Gianinno, 22,839; Ms. Hamilton, 56,667; Mr. Katz, 21,141;
Mr. Palmer, 32,391; Mr. Pope, 41,462; Mr. Riordan 119,015 and Mr. Sockwell, 89,032. |
3 |
Includes interest accrued on dividend equivalents on restricted share awards credited to each directors account. |
4 |
Includes $20,000 paid to Mr. Crandall for extra time spent on behalf of the Board in a supervisory role with respect to an ongoing strategic project undertaken by management.
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5 |
Includes dividends on phantom shares under the Companys Policy on Retirement Benefits, Phantom Stock Grants and Stock Options for Directors, credited as additional phantom
shares, in the following amounts: Ms. Hamilton, $11,262 and Mr. Sockwell, $9,334. As of December 31, 2014, the following directors had outstanding the following aggregate numbers of phantom shares: Ms. Hamilton, 11,246 phantom
shares and Mr. Sockwell, 9,321 phantom shares. The phantom shares are fully vested. |
6 |
Includes dividends paid and interest accrued on amounts held in the directors account under the Wallace Corporation Director Compensation Plan pursuant to which the
directors retainer fees were credited as shares of stock in Company maintained accounts, similar to phantom stock, in the following amounts: Mr. Pope, $23,563 and Mr. Riordan, $8,943. Dividends paid and interest accrued on these shares are
accrued and credited as additional shares on December 31 of each year. In 2014, there were 1,463 and 555 shares credited to Mr. Popes and Mr. Riordans accounts, respectively, with a total balance of 23,785 and 9,027
shares, respectively. Mr. Popes amount also includes a $5,331 annual annuity payment payable to Mr. Pope under the Wallace Capital Accumulation Plan (CAP), a frozen deferred compensation plan in which Mr. Pope participated while
a director of Wallace Computer Services. The CAP provides for 15 annual annuity payment to be paid beginning at age 65.
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R.R. DONNELLEY & SONS
COMPANY 43
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Certain Transactions
The Company has a written policy relating to approval or ratification of all transactions involving an amount in
excess of $120,000 in which the Company is a participant and in which a related person has or will have a direct or indirect material interest, including without limitation any financial transaction, arrangement or relationship (including any
indebtedness or guarantee of indebtedness) or any series of similar transactions, arrangements or relationships, subject to certain enumerated exclusions. Under the policy, such related person transactions must be approved or ratified by
(i) the Governance, Responsibility & Technology Committee or (ii) if the Governance, Responsibility & Technology Committee determines that the approval or ratification of such transaction should be considered by all of
the disinterested members of the Board, such disinterested members of the Board by a majority vote. Related persons include any of our directors or certain executive officers, certain of our shareholders and their immediate family members.
In considering whether to approve or ratify any related person transaction, the Governance, Responsibility & Technology Committee or such
disinterested directors, as applicable, may consider all factors
that they deem relevant to the transaction, including, but not limited to, the size of the transaction and the amount payable to or receivable from a related person, the nature of the interest of
the related person in the transaction, whether the transaction may involve a conflict of interest; and whether the transaction involves the provision of goods or services to the Company that are available from unaffiliated third parties and, if so,
whether the transaction is on terms and made under circumstances that are at least as favorable to the Company as would be available in comparable transactions with or involving unaffiliated third parties.
To identify related person transactions, at least once a year all directors and executive officers of the Company are required to complete questionnaires seeking,
among other things, disclosure with respect to such transactions of which such director or executive officer may be aware. In addition, each executive officer of the Company is required to advise the Chairman of the Governance,
Responsibility & Technology Committee of any related person transaction of which he or she becomes aware.
Section 16(a)
Beneficial Ownership
Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys officers and directors, and
persons who own more than ten percent of the common stock of the Company, to file with the Securities and Exchange Commission reports of ownership of company securities and changes in reported ownership. Officers, directors and greater than ten
percent shareholders are required by SEC rules to furnish the Company with copies of all Section 16(a) reports they file.
Based solely on a review of the copies of such forms furnished to the Company, or written representations from the
reporting persons that no Form 5 was required, the Company believes that during 2014 all Section 16(a) filing requirements applicable to its officers, directors, and greater than ten percent beneficial owners were complied with.
44 R.R.
DONNELLEY & SONS COMPANY
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Report of the Audit Committee
The Audit Committee has reviewed and discussed with management the Companys audited financial statements as of
and for the year ended December 31, 2014. The Audit Committee has discussed with the Companys independent registered public accounting firm, which is responsible for expressing an opinion on the conformity of the Companys audited
financial statements with generally accepted accounting principles, the matters required to be discussed by PCAOB AU 380 (Communications with Audit Committees), including its judgments as to the quality of the Companys financial reporting. The
Audit Committee has received from the independent registered public accounting firm written disclosures and a letter as required by applicable requirements of the Public Company Accounting Oversight Board and discussed with the independent
registered public accounting firm its independence from management and the Company. In considering the independence of the Companys independent registered public accounting firm, the Audit Committee took into consideration the amount and
nature of the fees paid to the firm for non-audit services, as described below.
During the course of the fiscal year ended December 31, 2014, management completed the documentation, testing
and evaluation of the Companys system of internal control over financial reporting in response to the requirements set forth in Section 404 of the Sarbanes-Oxley Act of 2002 and related regulations.
In reliance on the review and discussions described above, the Audit Committee recommended to the Board of Directors that the year-end audited financial statements
be included in the Companys Annual Report on Form 10-K for the year ended December 31, 2014 for filing with the Securities and Exchange Commission.
The Audit Committee
Richard K. Palmer, Chairman
Susan M. Cameron
Jeffrey G. Katz
John C. Pope
The Companys
Independent Registered
Public Accounting Firm
Fees
Audit
Fees Deloitte & Touche LLP (Deloitte) was the Companys independent registered public accounting firm for the years ended December 31, 2014 and 2013. Total fees paid to Deloitte for audit services rendered during 2014
and 2013 were $7,756,000 and $8,084,000, respectively.
Audit-Related Fees Total fees paid to Deloitte for audit-related services rendered
during 2014 and 2013 were $50,000 and $641,000, respectively, primarily related to acquisition diligence services in both years.
Tax Fees
Total fees paid to Deloitte for tax services rendered during 2014 and 2013 were $100,000 and $86,000, respectively, primarily related to international tax compliance in both years.
All Other Fees No other fees were paid to Deloitte for any other services rendered during 2014 and 2013.
Audit Committee Pre-Approval Policy The Audit Committee has policies and procedures that require the approval by the Audit Committee of all services
performed by, and as necessary, fees paid to
the Companys independent registered public accounting firm. The Audit Committee approves the proposed services, including the scope of services contemplated and the related fees,
associated with the current year audit. In addition, Audit Committee pre-approval is also required for those engagements that may arise during the course of the year that are outside the scope of the initial services and fees pre-approved by the
Audit Committee. The Audit Committee pre-approves, up to an aggregate dollar amount and individual dollar amount per engagement, certain permitted non-audit services anticipated to be provided by the Companys independent registered public
accounting firm. In the event permitted non-audit service amounts exceed the thresholds established by the pre- approval policy, the Audit Committee must specifically approve such excess amounts. The Audit Committee chairman has the authority to
approve any services outside the specific pre-approved non-audit services and must report any such approval at the next meeting of the Audit Committee.
Pursuant to the Sarbanes-Oxley Act of 2002, the fees and services provided as noted above were authorized and approved by the Audit Committee in compliance with the
pre-approval policies and procedures described above.
R.R. DONNELLEY & SONS
COMPANY 45
|
2015 NOTICE OF MEETING AND PROXY STATEMENT |
Submitting Stockholder Proposals and
Nominations for 2016 Annual Meeting
Any proposals that stockholders wish to present at the 2016 Annual Meeting must be received by December 22, 2015
in order to be considered for inclusion in the Companys proxy materials. The 2016 Annual Meeting is currently scheduled to be held on May 19, 2016.
A stockholder wishing to nominate a candidate for election to the Board, or make a proposal at the 2016 Annual Meeting that will not be considered for inclusion in the Companys proxy materials, is required to
give appropriate written notice to the Secretary of the Company, which must be received by the Company between 60 to 90
days before the meeting. If notice or public announcement of the meeting date comes less than 75 days before the meeting, stockholders are allowed to submit a notice of nomination or
proposal within ten days after the meeting date is announced.
A nomination or proposal that does not supply adequate information about the nominee or
proposal and the stockholder making the nomination or proposal will be disregarded. All proposals or nominations should be addressed to: Secretary, R.R. Donnelley & Sons Company, 35 West Wacker Drive, Chicago, Illinois 60601.
Discretionary Voting
of Proxies on Other Matters
The Companys management does not currently intend to bring any proposals to the 2015 Annual Meeting other than
the election of directors, the advisory vote to approve executive compensation and ratification of the auditors and does not expect any stockholder proposals. If new proposals requiring a vote of the stockholders are brought before the meeting in a
proper manner, the persons named
in the accompanying proxy card intend to vote the shares represented by them in accordance with their best judgment.
By order of the Board of Directors
Suzanne S. Bettman, Secretary
Chicago, Illinois, April 20, 2015
46 R.R.
DONNELLEY & SONS COMPANY
GLOBAL PRODUCTS AND SERVICES
Books Content marketing Forms, labels and office Retail inserts products Business communication Direct mail Strategic creative
services Global packaging services Directories solutions Business process Supply chain Distribution, print outsourcing Language solutions management solutions fulfillment and kitting Catalogs Logistics services Document outsourcing Commercial,
digital and management Magazines and variable print E-business solutions NFC, RFID, augmented Content creation, reality, QR codes and Financial printing and management and barcoding communications distribution
A LEADING Creating, managing, delivering, INTEGRATED and optimizing content to help COMMUNICATION businesses captivate and create
SERVICES connected experiences with
PROVIDER their audiences.
001CSN1C5C
Copyright © 2015 R. R. Donnelley & Sons Company. All rights reserved.
rrdonnelley.com
RRDONNELLEY
MIX
Paper from
responsible sources
FSC© C101537
FSC
www.fsc.org
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IMPORTANT ANNUAL MEETING INFORMATION |
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Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas. |
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x |
Admission Ticket
Electronic Voting Instructions
Available 24 hours a day, 7 days a week!
Instead of mailing your proxy, you may choose one of the voting methods outlined below to vote your proxy.
VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR.
Proxies submitted by the Internet or telephone must be received by 1:00 a.m., Central Time, on May 21, 2015 (except as otherwise set forth
in this Proxy).
Vote by Internet
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Go to www.investorvote.com/RRD |
OR
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Scan the QR code with your smartphone |
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Follow the steps outlined on the secure website |
Vote by telephone
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Call toll free 1-800-652-VOTE (8683) within the USA, US territories & Canada on a touch tone telephone |
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Follow the instructions provided by the recorded message |
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q IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE,
FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. q |
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A |
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Election of Directors The Board of Directors recommends a vote FOR the listed nominees. |
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1. Nominees: |
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For |
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Against |
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Abstain |
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For |
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Against |
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Abstain |
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For |
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Against |
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Abstain |
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01 - Thomas J. Quinlan III |
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02 - Susan M. Cameron |
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03 - Richard L. Crandall |
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04 - Susan M. Gianinno |
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05 - Judith H. Hamilton |
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06 - Jeffrey M. Katz |
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07 - Richard K. Palmer |
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08 - John C. Pope |
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09 - Michael T. Riordan |
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10 - Oliver R. Sockwell |
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B |
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Proposals The Board of Directors recommends a vote FOR Proposal 2 and FOR Proposal 3. |
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For |
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Abstain |
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2. Advisory Vote to Approve Executive Compensation. |
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3. Ratification of Independent Registered Public Accounting Firm. |
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Change of Address Please print your new address below. |
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Comments Please print your comments below. |
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Meeting Attendance Mark the
box to the right if you plan to attend the Annual Meeting. |
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021YTC
Admission Ticket
R.R. Donnelley & Sons Company
2015 Annual Meeting of Stockholders
Thursday, May 21, 2015 at 10:00 a.m. (Central Time)
The University of Chicago Gleacher Center
450 North Cityfront Plaza Drive
Chicago, Illinois 60611
Upon arrival, please present this admission ticket
and photo identification at the registration desk.
This ticket admits the named stockholder(s). Photocopies will not be accepted.
You may be asked for identification at the time of admission.
q IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD
ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. q
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Proxy R.R. Donnelley & Sons Company |
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This Proxy is solicited on behalf of the Board of Directors for the Annual Meeting on May 21, 2015
The undersigned hereby appoints Daniel N. Leib and Suzanne S. Bettman, or any of them, proxies for the undersigned, each with full power of substitution, to
attend the Annual Meeting of Stockholders of R.R. Donnelley & Sons Company to be held on May 21, 2015, at 10:00 a.m., Central time, and at any adjournments thereof, and to vote as specified in this Proxy all the shares of stock of the
Company which the undersigned would be entitled to vote if personally present.
Please indicate your vote with respect to the election of Directors and
the other proposals on the reverse. Nominees for Directors are: (01) Thomas J. Quinlan III, (02) Susan M. Cameron, (03) Richard L. Crandall, (04) Susan M. Gianinno, (05) Judith H. Hamilton, (06) Jeffrey M. Katz,
(07) Richard K. Palmer, (08) John C. Pope, (09) Michael T. Riordan and (10) Oliver R. Sockwell.
This Proxy, when properly
executed, will be voted in the manner directed herein. If no direction is made, this Proxy will be voted in accordance with the recommendation of the Board of Directors, FOR the listed nominees, FOR Proposal 2 and FOR Proposal 3. Discretion will be
used with respect to such other matters as may properly come before the meeting or any adjournment thereof.
This card also provides voting
instructions for shares held in the Dividend Reinvestment Plan, shares held for the benefit of RR Donnelley employees in the RR Donnelley Stock Funds in the R.R. Donnelley Savings Plan and the Tax Credit Stock Ownership Plan. Proxies with
respect to shares held for the benefit of RR Donnelley employees in the RR Donnelley Stock Funds in the R.R. Donnelley Savings Plan and the Tax Credit Stock Ownership Plan must be received by 1 a.m. Central on May 19, 2015.
Your vote is important! Please sign and date and return promptly in the enclosed postage-paid envelope.
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Authorized Signatures This section must be completed for your vote to be counted date and sign below |
Please sign exactly as your name(s) appear(s) hereon. When shares are held by joint tenants, both should sign. When signing as
attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign in full corporate name by President or other officer. If a partnership, please sign in partnership name by an authorized person(s).
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Date (mm/dd/yyyy) Please print date below. |
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Signature 1 Please keep signature within the box. |
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Signature 2 Please keep signature within the box. |
/ / |
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IF VOTING BY MAIL, YOU MUST COMPLETE SECTIONS
A, B AND D ON BOTH SIDES OF THIS CARD. |
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