UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934 (Amendment No. )
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2. | Aggregate number of securities to which transaction applies: | |
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3. | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): | |
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4. | Proposed maximum aggregate value of transaction: | |
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o | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. | |
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YOUR VOTE IS IMPORTANT. Please sign, date and return the enclosed proxy card
promptly, whether or not you plan to attend the Sylvan Learning Systems, Inc. Annual Meeting.
SYLVAN LEARNING SYSTEMS, INC.
1001 Fleet Street
Baltimore, Maryland 21202
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
June 25, 2004
To the Stockholders of Sylvan Learning Systems, Inc.:
I. |
To elect three Class I directors. |
II. |
To ratify the selection of Ernst & Young LLP as the independent auditors of Sylvan for the year ending December 31, 2004. |
III. |
To transact such other business as may properly come before the meeting. |
Baltimore, Maryland
April 29, 2004
SYLVAN LEARNING SYSTEMS, INC.
1001 Fleet Street
Baltimore, Maryland
21202
(410) 843-8000
PROXY STATEMENT
INTRODUCTION
Voting By Proxy
by a properly executed proxy card will be voted FOR the election of each of managements nominees for director and ratification of the appointment of Ernst & Young LLP as Sylvans independent auditors. Management knows of no other matters that may come before the Annual Meeting for consideration by the stockholders. However, if any other matters properly come before the Annual Meeting, the person named in the enclosed proxy card as proxy will vote upon such matters in accordance with his judgment.
I. ELECTION OF SYLVAN DIRECTORS
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$108,770,000 cash plus deferred payments of $3,000,000. |
|
A subordinated note in the face amount of $55,000,000, bearing interest at 12% per annum and maturing in 2009, with an estimated fair value of $41,552,000 as of June 30, 2003. |
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The surrender of the Companys outstanding convertible debentures held by Apollo Management, with a face value of approximately $50,569,000. |
|
The assumption of trade accounts payable of the Principal K-12 Disposal Group, and other specified liabilities. |
|
Apollos preferred interest in Sylvan Ventures. |
|
Up to $10,000,000 of additional consideration if Connections Academy exceeds specified levels of earnings prior to December 31, 2007. |
The transaction resulted in the elimination of various consent and governance rights that had been held by Apollo Management. One of the Apollo representatives, Laurence M. Berg, continues to serve on the Sylvan Board of Directors.
2
Information Concerning Nominees
Name
and Age
|
Director
Since
|
Nominated
for
Term Expiring |
Principal
Occupation, Directorships with Public Companies and other Information |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Douglas
L. Becker (38) |
December 1986 |
2004
Annual Meeting |
Mr.
Becker has been Chairman and Chief Executive Officer of Sylvan since February
2000. Previously, he was President and Co-Chief Executive Officer of Sylvan
since April 1993. From February 1991 until April 1993, Mr. Becker was
the Chief Executive Officer of the Sylvan Learning Center Division of
Sylvan. Mr. Becker also serves as a director of Constellation Energy Corporation. |
|||||||||||
James
H. McGuire (60) |
December 1995 |
2004
Annual Meeting |
Mr.
McGuire has served as President of NJK Holding Company since 1992. NJK
Holding Company controls some of the interests of Nasser J. Kazeminy (one
of the prior owners of Drake Prometric, L.P., acquired by Sylvan in 1995
and sold in 2000) in various businesses throughout the country. Mr. McGuire
is also a director of Digital Insight Corporation. |
|||||||||||
Richard
W. Riley (71) |
June
2001 |
2004
Annual Meeting |
Mr.
Riley is currently a partner with the law firm of Nelson Mullins Riley
& Scarborough in South Carolina. From 1992 until 2001, Mr. Riley served
as U.S. Secretary of Education. Mr. Riley was Governor of South Carolina
from 1978 through 1985. |
Information Concerning Continuing Directors
Name and Age |
Director Since |
Term Expires |
Principal Occupation, Directorships with Public Companies and other Information |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
R. Christopher
Hoehn-Saric (41) |
December 1986 |
2005
Annual Meeting |
In
June 2003, Mr. Hoehn-Saric assumed the position of Chief Executive Officer of Educate, Inc. From February 2000 to June 2003, Mr. Hoehn-Saric was the
Chairman and Chief Executive Officer of Sylvan Ventures. Previously, Mr. Hoehn-Saric served as Chairman and Co-Chief Executive Officer of Sylvan since
April 1993 and was President of Sylvan from 1988 until 1992. |
3
Name
and Age
|
Director
Since
|
Term
Expires
|
Principal
Occupation, Directorships with Public Companies and other Information |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
John
A. Miller (50) |
October 2001 |
2005
Annual Meeting |
Mr.
Miller has been the President since 1987 of North American Corporation
of Illinois, a multi-divisional supplier and solutions provider specializing
in industrial paper products, specialty packaging, and other commercial
consumables. Mr. Miller is also a director of Atlantic Premium Brands,
Inc. and Alberto Culver Company. |
|||||||||||
David
A. Wilson (62) |
June
2002 |
2005
Annual Meeting |
Mr.
Wilson has been President and CEO of the Graduate Management Admission
Council, a not-for-profit education association dedicated to creating
access to graduate management and professional education, which provides
the GMAT (Graduate Management Admission Test), since 1995. From 1978 to
1994, Mr. Wilson was a managing partner of Ernst & Young LLP. |
|||||||||||
R.
William Pollock (75) |
December 1995 |
2006
Annual Meeting |
Mr.
Pollock serves as Chairman of the Board of Drake Holdings Limited, a company
which owns interests in various businesses throughout the world. He is
also one of the prior owners of Drake Prometric, L.P., acquired by Sylvan
in 1995 and sold in 2000. Mr. Pollock founded Drake International Inc.
in Canada in 1951. Mr. Pollock is also a director of DiscoverWare Inc.
in Canada. |
|||||||||||
Laurence
M. Berg (37) |
June
2000 |
2006
Annual Meeting |
Mr.
Berg has been a principal with Apollo Advisors, L.P. since 1992, which
together with its affiliates, serves as managing general partner of Apollo
Investment Funds, a series of private securities investment funds. Mr.
Berg is also a director of AMC Entertainment Inc., Rent-A-Center, Inc.
and Hayes Lemmerz International Inc. |
4
Name and Age |
Director Since |
Term Expires |
Principal Occupation, Directorships with Public Companies and other Information | |||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Wolf H.
Hengst (60) |
June
2003 |
2006
Annual Meeting |
Mr.
Hengst has been President of Worldwide Hotel Operations for Four Seasons Hotels and Resorts since 1998. He joined the Four Seasons in 1978 as opening
general manager of the Four Seasons Hotel in Washington, D.C. Prior to 1998, Mr. Hengst held various positions within Four Seasons including Executive
Vice President, Operations, President of Regent International Hotels beginning in 1992, Vice President in charge of Eastern North America, Mexico and
Europe beginning in 1987, Corporate Vice President beginning in 1985 and Regional Vice President/General Manager of the Four Seasons Hotel in Houston
beginning in 1981. |
Information Regarding the Sylvan Board, Committees and Remuneration
5
Section 16(a) Beneficial Ownership Reporting Compliance
Certain Relationships and Related Transactions
6
Compensation of Executive Officers and Directors
Summary Compensation Table
Annual Compensation |
Long-Term Compensation Awards |
||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name and Principal Position |
Year |
Salary $ |
Bonus $ |
Other Annual $ Compensation (1) |
Restricted Stock $ Awards (2) |
Shares Underlying Options (#) |
All Other Compensation (4) (5) |
||||||||||||||||||||||||
Douglas L.
Becker |
2003 | 425,000 | 531,250 | (6) | 6,600 | | | 195,080 | |||||||||||||||||||||||
Chairman of
the Board and |
2002 | 425,000 | 385,000 | 6,600 | | | 1,709,505 | ||||||||||||||||||||||||
Chief
Executive Officer |
2001 | 385,000 | 315,000 | 6,600 | | 100,000 | 1,627,051 | ||||||||||||||||||||||||
Raph Appadoo
|
2003 | 400,000 | 281,000 | 6,600 | 1,109,405 | | 7,000 | ||||||||||||||||||||||||
President |
2002 | 262,500 | 250,000 | 6,600 | | | 4,036 | ||||||||||||||||||||||||
2001 | 250,000 | 187,500 | 6,600 | | | 9,952 | |||||||||||||||||||||||||
William Dennis
|
2003 | 375,000 | 340,000 | 6,600 | 1,613,600 | 120,000 | 389,900 | ||||||||||||||||||||||||
President,
Latin America |
2002 | 243,000 | 290,000 | 6,600 | | 3.40 | (3) | 45,272 | |||||||||||||||||||||||
Operations |
2001 | 52,067 | | 1,650 | | 10.12 | (3) | 1,330 | |||||||||||||||||||||||
Paula R. Singer
|
2003 | 270,000 | 180,000 | 6,600 | 526,200 | 30,000 | | ||||||||||||||||||||||||
President and
Chief Executive |
2002 | 237,837 | 78,750 | 6,600 | | | 318,077 | ||||||||||||||||||||||||
Officer
Online Higher |
2001 | 223,750 | 105,000 | 6,600 | | | 5,140 | ||||||||||||||||||||||||
Education |
|||||||||||||||||||||||||||||||
Sean R. Creamer
|
2003 | 265,000 | 243,375 | (6) | 6,600 | 350,800 | 30,000 | 902,675 | |||||||||||||||||||||||
Senior Vice
President and |
2002 | 238,333 | 121,800 | 6,600 | | | 5,500 | ||||||||||||||||||||||||
Chief
Financial Officer |
2001 | 191,667 | 152,800 | 6,600 | | 50,000 | 5,250 | ||||||||||||||||||||||||
B. Lee McGee
|
2003 | 250,000 | 75,000 | 6,600 | | | 1,882,740 | ||||||||||||||||||||||||
Executive
Vice President |
2002 | 250,360 | 75,000 | 6,600 | | | 792,983 | ||||||||||||||||||||||||
2001 | 250,000 | 250,000 | 6,600 | | | 262,200 |
7
(1) |
The amounts in this column represent automobile allowances for all of the officers. |
(2) |
The value of the restricted stock awards at the end of the last fiscal year was $1,820,968, $2,648,680, $575,800 and $863,700 for Messrs. Appadoo, Dennis, Creamer and Ms. Singer, respectively. These values were calculated by multiplying the closing market price for the stock on the last trading day of the Companys year, by the number of restricted shares held by Messrs. Appadoo, Dennis, Creamer and Ms. Singer on that date. The number of restricted stock awards held by Messrs. Appadoo, Dennis, Creamer and Ms. Singer at the end of the last fiscal year were 63,250, 92,000, 20,000 and 30,000 respectively. For Mr. Dennis, 20,000 restricted shares vested immediately as of April 30, 2003. For Mr. Appadoo and for Mr. Dennis remaining shares, restrictions lapse ratably over four years. For Mr. Creamer and Ms. Singer, restrictions lapse ratably over five years. |
(3) |
Shares represent options granted by SIBV, which were exchanged for options to purchase Sylvan Common Stock in April 2003. |
(4) |
The amounts in this column represent stock option exercises by Messrs. Becker, Dennis, Creamer, McGee and Ms. Singer, and housing allowance and interest forgiven (for 2003), relocation expenses and housing allowance (for 2002) and loan interest payment (for 2001) for Mr. Dennis, who was hired in October 2001. |
(5) |
The following amounts were contributed to the Named Executive Officers 401(k) Plan as Sylvans contribution for 2003: D. Becker $6,000; R. Appadoo $7,000; S. Creamer $6,000; P. Singer $6,000; L. McGee $4,220. |
(6) |
Messrs. Becker and Creamers 2003 bonuses include partial payment of the 2004 bonuses. |
Potential Realizable Value at Assumed Annual Rates of Stock Price Appreciation for Option/Restricted Stock Term |
|||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name |
Number of Securities Underlying Options/Restricted Stock Granted |
Percent of Total Options And Restricted Stock Granted To Employees In Fiscal Year |
Exercise or Base Price Per Share |
Expiration Date |
5% |
10% |
|||||||||||||||||||||
Douglas L.
Becker |
| | | | | | |||||||||||||||||||||
Raph
Appadoo |
138,750 | 14.7 | % | 17.54 | (1) | 4/30/2013 | 1,530,525.13 | 3,878,651.18 | |||||||||||||||||||
63,250 | 6.7 | % | 0 | (3) | 4/30/2013 | 1,807,103.84 | 2,877,510.85 | ||||||||||||||||||||
William
Dennis |
120,000 | 12.7 | % | 17.54 | (1) | 4/30/2013 | 1,323,697.41 | 3,354,509.13 | |||||||||||||||||||
92,000 | 9.8 | % | 0 | (3) | 4/30/2013 | 2,628,514.68 | 4,185,470.33 | ||||||||||||||||||||
Sean R.
Creamer |
30,000 | 3.2 | % | 11.43 | (2) | 3/10/2013 | 215,647.97 | 546,494.29 | |||||||||||||||||||
20,000 | 2.1 | % | 0 | (3) | 4/30/2013 | 571,416.24 | 909,884.86 | ||||||||||||||||||||
Paula R.
Singer |
30,000 | 3.2 | % | 0 | (3) | 4/30/2013 | 857,124.35 | 1,364,827.28 | |||||||||||||||||||
B. Lee
McGee |
| | | | | |
(1) |
The assumed rate of appreciation of 5% and 10% would result in a stock price of $38.57 and $45.49, respectively. |
(2) |
The assumed rate of appreciation of 5% and 10% would result in a stock price of $18.62 and $29.65, respectively. |
(3) |
Represents restricted stock grants. The assumed rate of appreciation of 5% and 10% would result in a stock price of $38.57 and $45.49, respectively. |
8
Name |
Shares Acquired Upon Exercises |
Value Realized |
Number of Securities Underlying Unexercised Options and Restricted stock @ YE (1) |
Value of Unexercised In-the-money Options and Restricted Stock @ YE (1) |
||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Douglas L.
Becker |
8,000 | 189,080 | 2,442,426 | (E) | 35,994,152 | (E) | ||||||||||||
33,334 | (U) | 312,006 | (U) | |||||||||||||||
Raph
Appadoo |
| | 403,792 | (E) | 10,280,544 | (E) | ||||||||||||
302,949 | (U) | 5,952,067 | (U) | |||||||||||||||
William
Dennis |
| | 68,651 | (E) | 1,567,989 | (E) | ||||||||||||
253,125 | (U) | 6,209,775 | (U) | |||||||||||||||
Paula R.
Singer |
| | 123,750 | (E) | 1,168,275 | (E) | ||||||||||||
37,500 | (U) | 981,300 | (U) | |||||||||||||||
Sean R.
Creamer |
72,000 | 896,675 | 41,750 | (E) | 311,440 | (E) | ||||||||||||
46,250 | (U) | 942,020 | (U) | |||||||||||||||
B. Lee
McGee |
113,875 | 1,878,561 | 296,134 | (E) | 946,361 | (E) | ||||||||||||
25,000 | (U) | 111,500 | (U) |
(1) |
(E) = Exercisable; (U) = Unexercisable/Unvested |
Equity Compensation Plans
Plan Category |
Number of Securities to be Issued Upon Exercise of Outstanding Options |
Weighted-Average Exercise Price of Outstanding Options |
Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Equity
Compensation Plans Approved by Security Holders |
7,719,312 | $ | 14.72 | 256,069 | ||||||||||
Equity
Compensation Plans Not Approved by Security Holders* |
272,267 | $ | 17.24 | 227,733 | ||||||||||
Total |
7,991,579 | 14.80 | 483,802 |
* |
This plan was approved by the Sylvan Board of Directors in February 2003. No director or executive officer of Sylvan is entitled to participate in this plan. |
The 2003 Stock Incentive Plan is administered by the Board or by a committee or officer appointed by the Board. The Administrator shall be empowered to take all actions to carry out the purpose and intent of the plan, to administer and interpret all documents relevant to the plan and all actions taken and decisions and determinations. The number of shares of Sylvan Common Stock available for awards under the plan shall not exceed an aggregate of 500,000 shares. All employees or others providing bonafide services to the Company or an affiliate are eligible to participate, but directors and executive officers are excluded from participation. The plan may grant nonstatutory stock options, stock appreciation rights, phantom stock, performance awards, or any other stock based award under the Plan. The Board reserves the right to terminate the Plan at any time or modify or amend the Plan. |
9
Employment Contracts
Compensation Committee Report
10
the Executive Officers should have a significant portion of their compensation contingent upon increases in the market price of Sylvan Common Stock. Aided by the review of a compensation consulting firm, the Compensation Committee continues to believe that this approach and philosophy is appropriate.
11
12
AUDIT COMMITTEE REPORT
Conclusion
13
Stock Performance Graph
14
Sylvan Management
Current Directors
Name |
Age |
Position |
||||||||
---|---|---|---|---|---|---|---|---|---|---|
Douglas L.
Becker |
38 |
Director, Chief Executive Officer, Chairman of the Board |
||||||||
R. Christopher
Hoehn-Saric |
41 |
Director |
||||||||
James H.
McGuire |
60 |
Director, Chairman of the Compensation Committee, Member of the Audit Committee and Special Committee |
||||||||
R. William
Pollock |
75 |
Director, Member of the Special Committee and Nominating and Corporate Governance Committee |
||||||||
Laurence M.
Berg |
37 |
Director |
||||||||
John A.
Miller |
50 |
Director, Member of the Audit Committee, Compensation Committee and Special Committee |
||||||||
Richard W.
Riley |
71 |
Director, Chairman of the Nominating and Corporate Governance Committee |
||||||||
David A.
Wilson |
62 |
Director, Chairman of the Special Committee, Chairman of the Audit Committee |
||||||||
Wolf H.
Hengst |
60 |
Director, Member of the Compensation Committee |
Current Executive Officers
Name |
Age |
Position |
||||||||
---|---|---|---|---|---|---|---|---|---|---|
Raph
Appadoo |
54 |
President |
||||||||
B. Lee
McGee |
48 |
Executive Vice President |
||||||||
Sean R.
Creamer |
39 |
Senior
Vice President, Chief Financial Officer |
||||||||
Paula R.
Singer |
50 |
President, CEO Sylvan Online Higher Education |
||||||||
William C.
Dennis, Jr. |
60 |
President, Latin America Operations |
15
Sylvan in 1996 as Vice President of Tax, Mr. Creamer held a number of senior positions in the Corporate Tax department at Mobil Corporation. Before then, he worked for the accounting firm of Price Waterhouse. He has been a CPA since 1987.
Stock Ownership of Certain Beneficial Owners, Directors and Management
Beneficially Owned |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Name |
Number |
Percent |
|||||||||
Executive
Officers, Directors and Employees: |
|||||||||||
R. William
Pollock |
2,999,843 | 6.67 | |||||||||
Douglas L.
Becker (1) |
2,664,576 | 5.93 | |||||||||
R.
Christopher Hoehn-Saric (2) |
2,122,100 | 4.72 | |||||||||
Raph Appadoo
(3) |
719,491 | 1.60 | |||||||||
William C.
Dennis (4) |
351,776 | * |
|||||||||
B. Lee McGee
(5) |
321,134 | * |
|||||||||
Paula Singer
(6) |
161,250 | * |
|||||||||
Sean R.
Creamer (7) |
89,177 | * |
|||||||||
James H.
McGuire (8) |
57,000 | * |
|||||||||
John A.
Miller (9) |
44,551 | * |
|||||||||
Laurence Berg
(10) |
41,500 | * |
|||||||||
Richard Riley
(11) |
26,500 | * |
|||||||||
David A.
Wilson (12) |
21,500 | * |
|||||||||
Wolf H.
Hengst (13) |
12,300 | * |
|||||||||
All directors
and Executive Officers as a group (14 persons) |
9,632,698 | 21.41 |
* |
Represents beneficial ownership of not more than one percent of the outstanding Sylvan Common Stock. |
The address of each of the above stockholders is c/o Sylvan Learning Systems, Inc. 1001 Fleet Street, Baltimore, MD 21202.
(1) |
Includes options to purchase 2,448,261 shares of Sylvan Common Stock. |
(2) |
Includes options to purchase 1,903,761 shares of Sylvan Common Stock. |
(3) |
Includes options to purchase 643,491 shares of Sylvan Common Stock. |
(4) |
Includes options to purchase 249,776 shares of Sylvan Common Stock. |
16
(5) |
Includes options to purchase 321,134 shares of Sylvan Common Stock. |
(6) |
Includes options to purchase 131,250 shares of Sylvan Common Stock. |
(7) |
Includes options to purchase 68,000 shares of Sylvan Common Stock. |
(8) |
Includes options to purchase 54,000 shares of Sylvan Common Stock. |
(9) |
Includes options to purchase 16,550 shares of Sylvan Common Stock. |
(10) |
Includes options to purchase 41,500 shares of Sylvan Common Stock. |
(11) |
Includes options to purchase 26,500 shares of Sylvan Common Stock. |
(12) |
Includes options to purchase 16,500 shares of Sylvan Common Stock. |
(13) |
Includes options to purchase 11,500 shares of Sylvan Common Stock |
II. AUDITOR RATIFICATION
2003 |
2002 |
||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
(in millions) |
|||||||||||
Audit
Services |
$ | 2.0 | $ | 1.6 | |||||||
Audit-Related
Services |
$ | 1.3 | $ | 1.5 | |||||||
Tax
Services |
$ | 0.8 | $ | 1.0 | |||||||
All Other
Fees |
$ | 0.1 | $ | 0.1 |
17
III. OTHER MATTERS
STOCKHOLDER PROPOSALS
MISCELLANEOUS
Baltimore, Maryland
April 29, 2004
18
EXHIBIT A
SYLVAN LEARNING SYSTEMS, INC.
AUDIT COMMITTEE OF THE
BOARD OF DIRECTORS
CHARTER
1.0 Purpose
2.0 Membership
2.1.1. |
Members must not be an employee of the Corporation or any affiliate within the past three years. |
2.1.2. |
Members must not be an immediate family member of an executive officer of the Corporation who currently serves in that role or did so in any of the past three years. |
2.1.3. |
Members may not receive compensation (including consulting, advisory or other compensatory fees), other than compensation for board or board committee service. |
2.1.4. |
Members must not be a partner, controlling shareholder, or executive officer of any for-profit business that receives payments from the Corporation. This applies where the payments, other than solely from the investments in the Corporations securities, in any of the past three years exceeded the greater of 5% of either organizations consolidated gross revenues for the year or $200,000. |
2.1.5. |
A member must not be an executive of another corporation that has on its compensation committee an executive officer of the Corporation. |
2.2.1. |
Members must be able to read and understand fundamental financial statements, including a balance sheet, income statement, and cash flow statement. |
2.2.2. |
The Audit Committee must contain at least one audit committee financial expert as determined by the Board of Directors. As more fully defined by applicable SEC requirements, an audit committee financial expert shall have all of the following attributes: |
a. |
An understanding of generally accepted accounting principles and financial statements; |
b. |
The ability to assess the general application of such principles in connection with the accounting for estimates, accruals, and reserves; |
c. |
Experience preparing, auditing, analyzing or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the Corporations financial statements, or experience actively supervising one or more persons engaged in such activities; |
A-1
d. |
An understanding of internal controls and procedures for financial reporting; and |
e. |
An understanding of audit committee functions. |
2.2.3. |
At least one member is required to have extensive financial knowledge, including being or having been a chief executive, chief financial, or other senior officer with financial oversight responsibilities. |
3.0 Meetings. The Committee will meet at least quarterly and as often as it determines appropriate to carry out its responsibilities. The Committee will also meet periodically with management, the internal auditors and the Corporations independent auditors in separate executive sessions. The Chair of the Committee, in consultation with the other Committee members, will determine the frequency and length of the meetings and will set agendas consistent with this charter.
4.0 Oversight of the Independent Auditor
4.1 |
The engagement and retention of the independent auditors |
4.1.1 |
The Committee will have sole authority to retain and terminate the Corporations independent auditors. |
4.1.2 |
The independent auditors will report directly to the Committee. |
4.1.3 |
The Committee will review the general scope and audit plan with the independent auditor |
4.1.4 |
The Committee will be responsible for the compensation of the work of the independent auditors. |
4.1.5 |
The Committee will be responsible for oversight of the work of the independent auditors for the purpose of preparing or issuing an audit report or related work. |
4.2 |
The qualifications, staffing and independence of the independent auditors. The Committee will evaluate the independent auditors qualifications, performance and independence at appropriate intervals. |
4.2.1 |
The evaluation will include such matters as the Committee deems appropriate and may include a review of matters related to the independent auditors internal quality-control procedures, as well as an evaluation of the senior members of the audit team and any relationships between the independent auditors and the Corporation. To the extent it deems appropriate, the Committee will also review with the independent auditors the scope and staffing of the audit, as well as any problems or difficulties encountered during the audit, and managements response thereto. |
4.2.2 |
The Committee may also establish policies as it deems appropriate for the Corporations hiring of current or former employees of the independent auditors. |
5.0 Preapprovals. The Committee will adopt appropriate procedures to ensure that all auditing services and permitted non-audit services (including the fees and terms thereof) to be performed for the Corporation by the independent auditors are approved by the Committee in accordance with the requirements of the NASDAQ, SEC and any other applicable legal and regulatory requirements. Subject to the foregoing, the Committee may form subcommittees and delegate authority hereunder as it deems appropriate, including the authority to grant preapprovals of audit and permitted non-audit services, provided that any decisions of any such subcommittee to grant preapprovals must be presented to the full Committee at its next meeting. The Committee may consult with management regarding these matters but may not delegate this authority to management.
6.0 Communications with Auditors. Prior to filing a report of the independent auditors with the Commission, the Committee will also discuss with the independent auditors:
6.0.1 |
all critical accounting policies and practices; |
6.0.2 |
all material alternative treatments of financial information within generally accepted accounting principals that have been discussed with management, ramifications of the use of such alternative treatments, and the treatment preferred by the independent auditors; |
6.0.3 |
other material written communications between the independent auditors and management; |
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6.0.4 |
all matters required to be discussed with the Committee by the independent auditors pursuant to Statement on Auditing Standards No. 61; |
6.0.5 |
review the management letter and the responses of management to it; |
6.0.6 |
such other matters as the Committee deems appropriate. |
7.0 Closed Session with independent auditors: The Committee shall meet not fewer than twice each year with the independent auditors without management present. The Committees agenda will include but not be limited to a discussion of:
7.0.1 |
The competence of the Companys financial and accounting personnel |
7.0.2 |
Any significant issues with respect to accounting, financial reporting or judgments |
7.0.3 |
Cooperation of the accounting and financial personnel with the independent auditors. |
8.0 Internal Auditors. The Committee will take such actions as it deems advisable in connection with the evaluation of the performance, responsibilities, budget and staffing of the Corporations internal audit function, as well as the internal audit plan. The Committee will review such matters with the independent auditors and will also review any significant reports to management prepared by the internal auditing department, as well as managements responses thereto. Not less frequently than twice each year, the Audit Committee will meet with the internal auditors, without management present.
9.0 Internal Controls. The Committee will consider the integrity of the accounting and financial reporting processes and controls of the Company. This consideration shall encompass
9.0.1 |
Meeting periodically with the independent auditors, the internal auditors, and financial and accounting personnel to discuss significant financial risk exposures and the steps management has taken to monitor, control and report such exposures; and |
9.0.2 |
Reviewing significant findings prepared by the independent auditors and the internal auditors, together with managements responses. |
10.0 Financial Statements, Disclosure and other Compliance Matters. The Committee will review and discuss the Corporations financial statements with management and the independent auditors, and as the Committee otherwise deems appropriate or necessary. Such review will comply with all applicable requirements of the NASDAQ, SEC and any other applicable legal or regulatory requirement, and may include matters relating to the financial statements including the Corporations practices regarding earnings press releases, the effect of regulatory and accounting initiatives and any off-balance sheet structures of the Corporation.
10.0.1 |
Based on such reviews and discussions, the Committee will recommend to the Board whether the audited financial statements should be included in the Corporations Form 10-K. |
11.0 Receipt of Complaints. The Committee will establish such procedures as it deems appropriate or as are required pursuant to the rules and regulations of the Commission or otherwise regarding the receipt, retention and treatment of complaints received by the Corporation regarding accounting, internal accounting controls or auditing matters, as well as processing the confidential, anonymous submission by employees of the Corporation of concerns regarding questionable accounting or auditing matters.
12.0 Proxy Report. The Committee will prepare and approve the audit committee report included in the Corporations annual proxy statement.
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13.0 Self-Evaluation. The Committee will conduct such self-evaluations as it deems appropriate, including to satisfy any applicable requirements of the NASD, NASDAQ and any other legal or regulatory requirements.
14.0 Reporting to the Board. The Committee will report to the Board as it deems appropriate, and as the Board may request.
15.0 Retention of Advisors. The Committee will obtain advice and assistance from such internal and external advisors as it deems appropriate in connection with the discharge of its duties. The Committee will have sole authority to determine and approve related fees and retention terms for any such advisors, who will be compensated by the Corporation.
16.0 Corporation Policies. The Committee will monitor managements implementation of the policies, practices and programs of the Corporation in the following areas:
16.0.1 |
the Corporations Standards of Business Ethics and Conduct Program; and |
16.0.2 |
The Committee will review all related party transactions; |
17.0 Other Activities. The Committee will perform such other activities consistent with this charter, the Corporations By-Laws, governing law, the rules and regulations of the, NASDAQ, the SEC and such other requirements applicable to the Corporation as the Committee or the Board deem necessary or appropriate.
18.0 Limitation of Audit Committees Role. It is not the duty of the Committee to plan or conduct audits or to determine that the Corporations financial statements are complete and accurate and are in accordance with generally accepted accounting principals. This is the responsibility of management and the independent auditors of the Corporation. Members of the Committee should not be assumed to be accounting experts, and are not deemed to have accepted a duty of care greater than other members of the Board.
19.0 Committee Charter. The Committee will periodically review this charter and will recommend any changes to the Board as the Committee deems appropriate, including to satisfy any applicable requirements of the NASDAQ, the SEC and any other legal or regulatory requirements. A copy of this charter will be made available on the Corporations website at www.sylvan.net.
AMENDED AND ADOPTED ON APRIL 3, 2004
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