def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant To
Section 14(a) of
The Securities Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
o |
Preliminary Proxy Statement |
o |
Confidential, for Use of the Commission Only
(as permitted by Rule 14a-6(e)(2)) |
þ |
Definitive Proxy Statement |
o |
Definitive Additional Materials |
Umpqua Holdings Corporation
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the
Registrant)
Payment of Filing Fee (Check the appropriate box):
þ |
Fee not required. |
o |
Fee computed on table
below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
|
|
(1) |
Title of each class of securities to which
transaction applies: |
|
|
|
|
|
|
|
(2) |
Aggregate number of securities to which transaction
applies: |
|
|
|
|
|
|
|
(3) |
Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11 (set forth
the amount on which the filing fee is calculated and state how it was determined): |
|
|
|
|
|
|
|
(4) |
Proposed maximum aggregate value of transaction: |
|
|
|
|
|
|
|
(5) |
Total fee paid: |
|
|
|
|
|
|
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To the Shareholders of Umpqua Holdings Corporation:
The annual meeting of shareholders of Umpqua Holdings
Corporation will be held at the Umpqua Bank University and
Support Center, 1740 NW Garden Valley Blvd., Roseburg, Oregon,
at 6 p.m. Pacific time on May 6, 2005 to consider and
act upon the following matters:
|
|
|
|
|
The election of the following nominees for terms expiring with
the 2008 annual meeting: |
|
|
|
Allyn C. Ford |
|
Diane D. Miller |
|
Ronald F. Angell |
|
Bryan L. Timm |
The election of the following nominee for a term expiring
with the 2007 annual meeting:
The election of the following nominee for a term expiring
with the 2006 annual meeting:
|
|
|
|
|
A proposal to approve the Umpqua Holdings Corporation 2005
PerformanceBased Executive Incentive Plan; and |
|
|
|
Any other business that may properly come before the meeting. |
If you were a shareholder of record of Umpqua Holdings
Corporation common stock as of the close of business on
March 4, 2005, you are entitled to receive this notice and
vote at the annual meeting, and any adjournment or postponement
thereof.
The Board of Directors recommends that you vote in favor of each
of the foregoing proposals, which are more fully described in
the attached Proxy Statement.
|
|
|
By Order of the Board of Directors, |
|
|
|
|
|
Steven L. Philpott |
|
Corporate Secretary |
March 31, 2005
TABLE OF CONTENTS
|
|
|
|
|
|
|
|
|
3 |
|
|
|
|
4 |
|
|
|
|
6 |
|
|
|
|
9 |
|
|
|
|
12 |
|
|
|
|
|
21 |
|
|
|
|
21 |
|
|
|
|
22 |
|
|
|
|
23 |
|
|
|
|
24 |
|
|
|
|
25 |
|
|
|
|
|
25 |
|
|
|
|
27 |
|
|
|
|
28 |
|
|
|
|
|
28 |
|
|
|
|
|
28 |
|
|
|
|
A-1 |
|
|
|
|
B-1 |
|
2
PROXY STATEMENT
This proxy statement and the accompanying proxy card are being
mailed, beginning April 7, 2005, in connection with the
solicitation of proxies by the Board of Directors of Umpqua
Holdings Corporation (Umpqua) for the annual meeting of
shareholders.
Your vote is very important. Your shares can only be
voted at the annual meeting if you are present or represented by
proxy. Even if you plan to be present, we encourage you to vote
by proxy. To have a quorum to conduct business at the meeting,
we must have a majority of the outstanding shares represented at
the meeting in person or by proxy.
Who may vote? Shareholders as of the close of business on
March 4, 2005, are entitled to vote. On that day,
44,391,059 shares of common stock were outstanding and
eligible to vote. Each share is entitled to one vote on each
matter presented at the annual meeting. As of that date we had
3,526 shareholders of record.
How do I vote? If a broker, bank or other nominee holds
your shares, follow the instructions on the card ADP Investor
Communication Services sent to you. If you are the record holder
of your shares, you may vote in person at the meeting, or you
may vote by proxy in any of the following ways:
|
|
|
|
|
By mail simply mark, sign and date the enclosed
proxy card and return it in the postage-paid envelope provided. |
|
|
|
By telephone follow the instructions on the proxy
card |
|
|
|
By internet follow the instructions on the proxy card |
You may vote by telephone or internet 24 hours a day,
7 days a week until 8:59 p.m. (Pacific time) on the
day before the meeting.
Can I change my vote? If you are the record holder of
your shares, you may revoke your proxy at any time before it is
voted, (i) by written notice to Steven Philpott, Corporate
Secretary at Umpqua Holdings Corporation, P.O. Box 1560,
675 Oak Street, Suite 200, Eugene, Oregon 97440,
(ii) by submitting a proxy bearing a later date, or
(iii) by casting a ballot at the annual meeting. Attendance
at the meeting will not, of itself, revoke a previously given
proxy.
If your shares are held through a broker, bank or other
nominee, you will need to contact the nominee to revoke a proxy
or change your vote. You will not be able to vote or revoke a
proxy at the meeting if a nominee holds your shares.
Can I attend the annual meeting even if I vote by proxy?
Yes. You are welcome to attend the meeting, even if you vote
by proxy.
How are votes counted? The annual meeting will be held if
a quorum, consisting of a majority of the outstanding shares
entitled to vote, is represented. Abstentions, broker non-votes
and votes withheld will be counted for purposes of determining
whether a quorum has been reached.
In the election of directors, each share is entitled to one vote
for each director position to be filled, and shareholders may
not cumulate votes. Directors are elected by a plurality of
votes cast.
If a proxy is executed and returned, the shares represented will
be voted according to your instructions. If no instructions are
given, the proxy will be voted FOR the election of the nominees
for directors, FOR the 2005 Performance-Based Executive
Incentive Plan and in the proxy holders discretion on any
other matters that may properly come before the shareholders at
the meeting or any adjournments or postponements thereof.
How many shares do directors and executive officers own?
As of March 4, 2005, directors, Named Executive
Officers (identified below) and principal shareholders, together
with their affiliates, beneficially owned 4,152,463 shares,
of which 3,693,511 shares are entitled to vote. Those
shares represent approximately 8.32% of the total shares
entitled to vote at the meeting.
3
Who will count the votes? Our transfer agent, Mellon
Investor Services, LLC will serve as our independent Inspector
of Election.
Who pays for solicitation? We will bear the cost of this
proxy solicitation, although we have not hired a proxy solicitor
for this meeting. We may reimburse brokers and other nominee
holders, for their expenses in sending proxy material and
obtaining proxies. In addition to solicitation of proxies by
mail, our officers and employees may solicit proxies in person
or by telephone, fax, or letter, without extra compensation.
BUSINESS OF THE MEETING
1. Election of
Directors
Our Articles of Incorporation and Bylaws provide that directors
are elected to serve staggered three-year terms of office. Our
Articles of Incorporation establish the number of directors at
between six and nineteen, with the exact number to be fixed from
time to time by resolution of the Board of Directors. The number
of directors is currently set at fourteen. Directors are elected
by a plurality of votes, which means that the nominees receiving
the most votes will be elected, regardless of the number of
votes each nominee receives. Shareholders are not entitled to
cumulate votes in the election of directors.
Since the last shareholder meeting, Gary M. DeStefano and
Katherine Keene resigned from the Board. In connection with
Umpquas acquisition of Humboldt Bancorp in July 2004,
Ronald F. Angell, Theodore S. Mason, Diane D. Miller and Thomas
W. Weborg, four of Humboldts directors, were appointed to
the Board. In December 2004, Bryan L. Timm was appointed to the
Board. To comply with applicable law, each person so appointed
must stand for election by the shareholders at this years
annual meeting.
As of the annual meeting, two Umpqua directors, Allyn C. Ford
and James Coleman, are completing their original terms.
Mr. Ford has been nominated for re-election to the Board.
Mr. Coleman is retiring and is not eligible for re-election
to the Board under our retirement policy. The number of
directors will automatically be set to thirteen at his
retirement.
The Board of Directors has nominated Theodore S. Mason for
election to a term that will expire at the 2006 annual meeting.
The Board of Directors has nominated Thomas W. Weborg for
election to a term that will expire at the 2007 annual meeting.
The Board has nominated Allyn C. Ford, Ronald F. Angell, Diane
D. Miller and Bryan L. Timm for election to terms that will
expire at the 2008 annual meeting.
Each of the nominees currently serves as a director of Umpqua
and of Umpqua Bank. The individuals appointed as proxies in the
enclosed proxy intend to vote FOR the election of the
nominees listed above. If any nominee is not available for
election, the individuals named in the proxy intend to vote for
such substitute nominee as the Board of Directors may designate.
We have no reason to believe any nominee will be unavailable.
The Board of Directors recommends a vote FOR the election
of all nominees.
2. 2005
PerformanceBased Executive Incentive Plan
On February 9, 2005, the Compensation Committee adopted a
resolution recommending that shareholders approve the Umpqua
Holdings Corporation 2005 PerformanceBased Executive
Incentive Plan (the Plan) to be effective as of
January 1, 2005. We are asking shareholders to approve the
Plan to qualify payments made to executive officers as
deductible for federal income tax purposes. A summary of the
Plan is set forth below. The summary is qualified in its
entirety by reference to the full text of the Plan, which is
included in this Proxy Statement as Appendix B.
4
Summary of the Executive Incentive Plan
The 2005 Performance-Based Incentive Plan is designed to tie a
significant portion of annual compensation to performance and to
provide incentives to executive officers to achieve results tied
to important objective business criteria.
Administration. The Compensation Committee will
administer the Plan. The Compensation Committee is comprised
solely of outside directors. The Plan will continue until
December 31, 2008.
Participants. The Compensation Committee will determine
the plan participants for each performance period. In addition
to the executive officers listed on the Summary Compensation
Table on page 16, all executive officers are eligible to be
designated by the Compensation Committee to participate in the
Plan. Ray Davis is the only eligible participant in 2005.
Incentive Payments. The Plan authorizes the payment of an
annual incentive tied to a percentage of the executives
salary based upon the attainment of performance targets related
to the corporate objectives established by the Compensation
Committee. The targets are related to:
|
|
|
|
|
the Companys fully diluted earnings per share; |
|
|
|
supervisory rating issued by regulatory agencies for the Company
and its subsidiaries; and |
|
|
|
the efficiency ratio for Umpqua Bank. |
The Compensation Committee sets the performance targets within
90 days after the beginning of each fiscal year for that
fiscal year. The Compensation Committee also sets the percentage
of the executives salary and the threshold levels of
payouts. Each award will be paid in cash or, at the option of
the Compensation Committee, a combination of cash and stock
awards.
Although the Plan sets forth the amount of additional
compensation the participants are eligible to receive, all
payments under the Plan are discretionary and are only earned if
subsequently approved by the Compensation Committee. The maximum
payment authorized under the Plan is equal to 150% of base
compensation. A participant must be employed at the end of each
year to be eligible for any incentive payment under the Plan.
Federal Tax Consequences. Section 162(m) of the
Internal Revenue Code generally prohibits us from deducting for
federal income tax purposes employee compensation that would
otherwise be deductible to the extent such compensation exceeds
$1 million for any covered employee in any fiscal year.
Compensation that is performance-based, as defined in
Section 162(m), is not subject to the deductibility
limitations. The Plan is intended to address the limitation on
deductibility by providing for compensation that qualifies as
performance-based compensation. Compensation paid under the Plan
will not be subject to the deduction limit if:
|
|
|
|
|
it is payable on account of the attainment of pre-established,
objective performance goals set forth within the Plan; |
|
|
|
the Compensation Committee, which is comprised solely of outside
directors, approves the maximum individual awards on or near the
beginning of each performance period; |
|
|
|
the Plan, which sets forth the material terms of the
compensation and performance goals, is disclosed to and approved
by shareholders before payment; and |
|
|
|
the Compensation Committee certifies that the performance goals
have been satisfied before payment. |
The Plan contains provisions for each of the above requirements.
2005 Incentive Provision for CEO. Any incentive award
payable under the Plan to Ray Davis, CEO, for 2005 performance
is conditioned upon shareholder approval of the Plan at this
meeting. The Compensation Committee has established a
(i) targeted incentive payment of 48.75% (73.125% maximum)
of base salary if the Company achieves certain EPS amounts for
2005 and a (ii) targeted
5
incentive payment of 11.25% of base salary if all of the
Companys and subsidiary regulatory agency exams are
satisfactory and a maximum incentive payment of 16.875% of base
compensation if, in addition, Umpqua Banks safety and
soundness examination composite rating for the Bank is
superior. For 2005, no incentive award is tied to
Umpqua Banks efficiency ratio; in future years, however,
the Compensation Committee may include this element in the
incentive award.
New Plan Benefits. The following table summarizes the
approximate amount of compensation that would have been earned
pursuant to the Plan if the 2005 performance criteria had been
in effect during 2004, based on our 2004 results of operations
and regulatory reports, and based on 2004 salaries.
|
|
|
Name and Position |
|
Dollar Value(A) |
|
|
|
Raymond P. Davis, Chief Executive Officer, President and Director
|
|
$67,031.25 |
David M. Edson, Executive Vice President, Umpqua Bank President
|
|
-0- |
Daniel A. Sullivan, Executive Vice President and Chief Financial
Officer
|
|
-0- |
Brad F. Copeland, Executive Vice President and Chief Credit
Officer
|
|
-0- |
Barbara J. Baker, Senior Vice President and HR Director
|
|
-0- |
All current executive officers as a group (6 people)
|
|
$67,031.25 |
All current Directors who are not executive officers as a group
(13 people)
|
|
-0- |
All employees, including all current officers who are not
executive officers, as a group
|
|
-0- |
|
|
(A) |
Amounts are not indicative of amounts to be earned under the
Plan during 2005 because such amounts were based on the
application of 2005 performance criteria to 2004 results and
2004 regulatory exams. |
Board Recommendation
The Board of Directors recommends a vote FOR this proposal.
The individuals appointed as proxies in the enclosed proxy
intend to vote FOR this proposal.
The affirmative vote of holders of a majority of shares present
in person or by proxy at the meeting and entitled to vote on
this matter is necessary to approve the 2005 Plan.
3. Other Business
The Board of Directors knows of no other matters to be brought
before the shareholders at the meeting. In the event other
matters are presented for a vote at the meeting, the proxy
holders will vote shares represented by properly executed
proxies at their discretion in accordance with their judgment on
such matters.
At the meeting, management will report on our business and
shareholders will have the opportunity to ask questions.
INFORMATION ABOUT DIRECTORS AND EXECUTIVE OFFICERS
Directors
The age, business experience, and position of each of the
nominees for director and the directors currently serving are as
follows:
Ronald F. Angell, age 62 was appointed to the Board
in July 2004. He served as a Director of Humboldt Bancorp from
1996 until it was acquired by the Company in 2004. He served as
a director of Humboldt Bank from 1989 to the date of the merger.
Mr. Angell, an attorney, is of Counsel to the firm of
Roberts, Hill, Bragg, Angell & Perlman.
6
Scott Chambers, age 45, has served as a Director
since 1999. Mr. Chambers is President of Chambers
Communications Corp. of Eugene, Oregon, a telecommunications
company that owns and operates a cable television system,
network broadcast television stations, and a film and video
production company.
James D. Coleman, age 66, has served as a Director
since the acquisition of VRB Bancorp in December 2000.
Previously, Mr. Coleman served as Chairman of the VRB
Bancorp Board of Directors, and was a founding director of
Medford State Bank, which VRB acquired in 1987. He is President
and owner of Crater Lake Motors, Inc., a Ford, Lincoln-Mercury
and Mazda automobile dealership in Medford, Oregon.
Raymond P. Davis, age 55, serves as Director,
President and Chief Executive Officer of Umpqua, positions he
has held since the Companys formation in 1999.
Mr. Davis has served as a Director of Umpqua Bank since
June 1994. He has served as Chief Executive Officer of Umpqua
Bank from June 1994 to December 2000 and from November 2002 to
the present. He has also served as President of Umpqua Bank from
June 1994 to December 2000 and from March 2003 to the present.
Prior to joining Umpqua Bank in 1994, he was President of US
Banking Alliance in Atlanta, Georgia, a bank consulting firm. He
has over 20 years experience in banking and related
industries.
Allyn C. Ford, age 63, serves as Chairman of the
Board of Directors and has served as a Director since the
Companys formation in 1999 and as a Director of Umpqua
Bank for 30 years. Mr. Ford is President of Roseburg
Forest Products, a fully integrated wood products manufacturer
located in Roseburg, Oregon. Mr. Ford has over
30 years of management experience with Roseburg Forest
Products.
David B. Frohnmayer, age 64, has served as a
Director since the Companys formation in 1999 and as a
Director of Umpqua Bank since 1996. Mr. Frohnmayer is the
President of the University of Oregon in Eugene, and has served
in that capacity since 1994. He is the former Dean of the
University of Oregon School of Law and former Attorney General
of the State of Oregon. Until December 2003, he served on the
board of Tax-Free Trust of Oregon.
Dan Giustina, age 55, serves as Vice-Chair of
Umpquas Board and has served as a Director since the
Centennial Bancorp merger in November 2002. He served as a
Director of Centennial Bancorp and Centennial Bank from 1995 to
2002. Mr. Giustina is managing partner of Giustina
Resources, which owns and manages timberland, and a member and
manager of G Group LLC, which owns and manages residential and
commercial real estate. Mr. Giustina is the past Chairman
of the University of Oregon Foundation, a board member of the
Oregon Forest Industries Council, and serves on the advisory
boards of University of Oregons Lundquist College of
Business and States Industries, Inc.
Diana E. Goldschmidt, age 57, was appointed as a
Director of Umpqua in May 2003 and was elected to the Board in
2004. Since 1999, she has been the owner of Urban Design Works,
LLC, a consulting firm in Portland, Oregon. She is also the
former Vice Chair of the Oregon Investment Council and
previously served on the Advisory Board of Directors for Key
Bank of Oregon from 1997 to 2003. In 1999, she served as interim
superintendent of the Portland Public School District. Her
principal career was spent in the senior human resources and
later senior operations executive officer positions of Pacific
Power & Light Company and Pacific Telecom, Inc.
Lynn K. Herbert, age 53, has served as a Director
since the Companys formation and as a Director of Umpqua
Bank since 1993. Mr. Herbert is General Manager of Herbert
Lumber Company in Riddle, Oregon, and has served in that
capacity since 1988. Mr. Herbert has over 20 years of
management experience with Herbert Lumber Company.
William A. Lansing, age 59, has served as a Director
since December 2001. He previously served as a Director of
Independent Financial Network, Inc. from 1991 until its merger
with Umpqua in December 2001. Mr. Lansing is President and
Chief Executive Officer of Menasha Forest Products Corporation
in North Bend, Oregon, and has over 35 years of experience
in the forest products industry.
7
Theodore S. Mason, age 62, was appointed to the
Board in July 2004. Mr. Mason is retired and he was the
President and Chief Executive Officer of Humboldt Bancorp from
January 1996 to April 2002 and of Humboldt Bank from 1989 to
2000. He served as a director of Humboldt Bancorp from 1996 to
2004 and as a director of Humboldt Bank from 1989 to 2004.
Diane D. Miller, age 50, was appointed to the Board
in July 2004. She has been President of Wilcox,
Miller & Nelson an executive search and outplacement
firm since August 1986. Ms. Miller served as a director of
Humboldt Bancorp and Humboldt Bank from January to July 2004.
Bryan L. Timm, age 41, was appointed to the Board in
December 2004. He is the Vice President, Chief Financial Officer
and Treasurer of Columbia Sportswear Company, a global leader in
the design, sourcing, marketing, and distribution of active
outdoor apparel and footwear. Prior to joining Columbia
Sportswear in 1997, Mr. Timm, a CPA, held various financial
positions for another Portland based public company, Oregon
Steel Mills, Inc. He began his financial career with the
international accounting firm of KPMG, LLP.
Thomas W. Weborg, age 62, was appointed to the Board
in July 2004. He is the retired President and Chief Executive
Officer of Java City, a wholesale supplier and retailer of
coffee-related products and services. Mr. Weborg served on
the board of Humboldt Bancorp from November 2000 to July 2004.
He was a director of Humboldt Bank from June 2002 to July 2004
and prior to that, a director of Capitol Valley Bank from 1999
until June 2002.
The following table shows the expiring term in office for each
director, assuming the Boards nominees are elected at the
2005 annual meeting.
|
|
|
|
|
2006 |
|
2007 |
|
2008 |
|
|
|
|
|
Scott Chambers
|
|
David B. Frohnmayer |
|
Ronald F. Angell |
Raymond P. Davis
|
|
Dan Giustina |
|
Allyn C. Ford |
Diana E. Goldschmidt
|
|
William A. Lansing |
|
Diane D. Miller |
Lynn K. Herbert
|
|
Thomas W. Weborg |
|
Bryan L. Timm |
Theodore S. Mason
|
|
|
|
|
The age, business experience, and position of our executive
officers other than Raymond P. Davis, about whom information is
provided above, are as follows:
Barbara J. Baker, age 55, serves as Senior Vice
President and Human Resources Director of Umpqua and Umpqua
Bank, positions she has held since September 2002.
Ms. Baker served as Oregon site executive for IBMs
server division (formerly Sequent Computer Systems, Inc.), where
she managed human resources services and programs as well as
corporate communications and community relations. Prior to
joining Sequent, Ms. Baker served as Vice President of
Human Resources for First Interstate Bank (now Wells Fargo).
Brad F. Copeland, age 56, serves as Executive Vice
President and Chief Credit Officer of Umpqua and Umpqua Bank. He
has served as Chief Credit Officer since December 1, 2000.
Mr. Copeland served as Executive Vice President and Credit
Administrator of VRB Bancorp and Valley of the Rogue Bank from
January 1998 until their merger with Umpqua in December 2000.
David M. Edson, age 55, serves as Executive Vice
President of Umpqua and as President-Umpqua Bank-Oregon,
positions he has held since joining Umpqua in October 2002.
Prior to that time, he served as President of Bank of America,
Idaho. Mr. Edson has over 25 years of experience in
banking in the Pacific Northwest including as Executive Vice
President for First Interstate Bank and as Chairman, CEO and
President of First Interstate Bank of Idaho.
Steven L. Philpott, age 53, serves as Executive Vice
President and General Counsel, positions he has held since
November 2002. He has served as Corporate Secretary of Umpqua
and Umpqua Bank since
8
2004. Mr. Philpott served as General Counsel for Centennial
from October 1995 until its merger with Umpqua in November 2002.
Prior to that time, he was in private practice in Eugene, Oregon.
Daniel A. Sullivan, age 53, serves as Executive Vice
President and Chief Financial Officer of Umpqua and Umpqua Bank.
He has served as Chief Financial Officer of the Company since
1997. Prior to that time, Mr. Sullivan served as Vice
President of Finance for Instromedix of Hillsboro, Oregon and
worked as Senior Vice President and Controller for
US Bancorp in Portland, Oregon.
Certain Significant
Employees
Ronald L. Farnsworth, Jr., age 34, serves as Senior Vice
President of Finance for Umpqua and Umpqua Bank. On
March 8, 2005, Mr. Farnsworth was appointed as
Umpquas principal accounting officer. He has served in
Umpquas Finance Department since January 2002. Prior to
that time, he served as Chief Financial Officer of Independent
Financial Network, Inc. and its subsidiary, Security Bank.
CORPORATE GOVERNANCE
Our Board of Directors believes that its primary role is to
ensure that we maximize shareholder value in a manner consistent
with legal requirements and the highest standards of integrity.
The Board has adopted and adheres to a Statement of Governance
Principles, which the Board and senior management believe
promote this purpose, are sound and represent best practices. We
continually review these governance principles and practices in
light of Oregon law, Securities Exchange Commission
(SEC) regulations, the rules and listing standards of the
National Association of Securities Dealers (NASD) as well
as best practices suggested by recognized governance authorities.
Statement of Governance Principles and Charters
Our Statement of Governance Principles and the charter of each
of our Board committees can be viewed on our website at
www.umpquaholdingscorp.com/corporate governance. Each
Board committee has a charter.
Meetings and Committees of the Board of Directors
The Board of Directors met 8 times during 2004, including two
special meetings and a strategic planning session. All Board
committees have regularly scheduled meetings except the
Nominating Committee, which meets as appropriate, upon the call
of its chairman. Board committee chairs call for additional
regular and special meetings of their committees, as they deem
appropriate. Each director attended at least 75% of the 2004
Board meetings, as well as meetings of committees on which such
director served. The Board and each of our Board committees
regularly meet in executive session.
Ron Angell, Ted Mason, Diane Miller and Tom Weborg became
directors in July 2004 and they attended all Board meetings
after that date. Bryan Timm became a director in December 2004
and he attended that months meeting.
At December 31, 2004, the Board of Directors had seven
active Board committees: The Audit, Compliance and Governance
Committee, the Budget Committee, the Compensation Committee, the
Executive Committee, the Financial Services Committee, the Loan
and Investment Committee, and the Nominating Committee.
9
The table below shows current membership information for each
Board committee:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C -Chairperson |
|
-Member |
|
|
|
|
|
Audit, |
|
|
|
|
Compliance & |
|
|
|
Executive |
|
Financial |
|
Loan and |
|
|
|
|
Governance |
|
Budget |
|
Compensation |
|
Committee |
|
Services |
|
Investment |
|
Nominating |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ronald F. Angell
|
|
|
|
|
|
|
|
|
|
|
|
C |
|
|
Scott D. Chambers
|
|
|
|
|
|
|
|
|
|
C |
|
|
|
|
James D. Coleman
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Raymond P. Davis
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Allyn C. Ford
|
|
|
|
|
|
|
|
C |
|
|
|
|
|
C |
David B. Frohnmayer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Dan Giustina
|
|
C |
|
|
|
|
|
|
|
|
|
|
|
|
Diana E. Goldschmidt
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lynn K. Herbert
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William A. Lansing
|
|
|
|
C |
|
C |
|
|
|
|
|
|
|
|
Theodore S. Mason
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Diane D. Miller
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Bryan L. Timm
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas W. Weborg
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Audit, Compliance and Governance Committee |
The Board of Directors has a standing Audit, Compliance and
Governance Committee that meets with our registered independent
public accounting firm to plan for and review the annual audit
reports. The Committee meets at least four times per year and is
responsible for overseeing our internal controls and the
financial reporting process. At the end of 2004, the members of
the Committee were Directors Giustina (Chair), Frohnmayer,
Herbert, Goldschmidt, Angell, Miller and Timm. Each member of
the Committee is independent, as independence is defined under
Rule 4200(a)(15) of the listing standards of the NASD. The
Board of Directors has adopted an Audit, Compliance and
Governance Committee Charter, a copy of which is attached to
this proxy statement as Appendix A. That charter provides
that only independent directors may serve on the Committee. The
charter further provides that at least one member shall have
past employment experience in finance or accounting, requisite
professional certification in accounting, or any other
comparable experience or background which results in the
individuals financial sophistication, including being or
having been a chief executive officer, chief financial officer
or other senior officer with financial oversight
responsibilities. The Board of Directors has determined that
Bryan L. Timm meets the SEC criteria for an audit
committee financial expert. The Board of Directors
believes that each of the current members of the Committee has
education and/or employment experience that provides them with
appropriate financial sophistication to serve on the Committee.
In 2004, the Audit, Compliance and Governance Committee met
eight times, including two special meetings. In addition, the
Committee previews earnings releases and periodic reports to be
filed with the SEC and it often meets by telephone conference to
discuss those documents.
The Budget Committee reviews and oversees our budgeting process,
including the annual operating budget and the capital
expenditure budget. It also oversees dividend planning and our
stock repurchase programs. At the end of 2004, the members of
the Committee were Directors Lansing (Chair), Davis, Chambers,
Mason, Miller and Weborg. The Committee meets at least
quarterly. In 2004, the Budget Committee met five times,
including one special meeting.
10
The Compensation Committee carries out the Boards overall
responsibilities with respect to executive compensation,
director compensation and review of the Company CEOs
performance. The Committee also oversees administration of the
Companys employee benefit plans. All Committee members are
required to meet the NASD and SEC independence and experience
requirements. At the end of 2004, the members of the Committee
were Directors Lansing (Chair), Chambers, Miller and Weborg.
Mr. Mason is a non-voting member of the Committee until
April 2005, when he will meet NASD independence requirements.
The Compensation Committee must meet at least quarterly. In
2004, the Committee met five times, including one special
meeting.
The Executive Committee was created by the Board in 2004.
Subject to a few limitations, this Committee may exercise all
authority of the full Board when the full Board in not in
session. This Committee is responsible for the review and
oversight of the Companys strategic planning process,
consideration of the Companys merger and acquisition
opportunities and oversight of the Boards structure. This
Committee is comprised of the chairman of the Board, the chair
of each Board committee and Umpquas CEO. At the end of
2004, the members of the Committee were Directors Ford (Chair),
Davis, Chambers, Coleman, Lansing and Giustina. Director Angell
replaced Director Coleman on this Committee in January 2005.
This Committee meets at least quarterly. In 2004, the Executive
Committee met four times.
|
|
|
Financial Services Committee |
The Financial Services Committee reviews and oversees the
operations of Strand Atkinson Williams & York, Inc. and
Umpqua Banks Private Client Services division. This
Committee serves as Strands board of directors, as well as
the board of directors of Bancorp Financial Services. At the end
of 2004, the members of the Committee were Directors Chambers
(Chair), Davis, Frohnmayer, Goldschmidt and Mason. This
Committee must meet at least quarterly and in 2004, the
Committee met four times.
|
|
|
Loan and Investment Committee |
The Loan and Investment Committee approves certain loans,
approves charge-offs to the allowance for loan losses, sets
interest rate sensitivity, investment and liquidity policies and
monitors compliance with those policies and reviews
Umpquas loan and investment portfolios. At the end of
2004, members of the Committee were Directors Coleman (Chair),
Davis, Herbert, Goldschmidt, Angell, Weborg and Timm. In January
2005, Ron Angell replaced Jim Coleman as Chair of this
Committee. The Loan and Investment Committee meets at least
quarterly and in 2004 it met four times.
The Nominating Committee proposes nominees for appointment or
election to the Board of Directors and conducts searches to fill
the positions of President and CEO. The Committee is comprised
of the chairman of the Board and the chair of each Board
committee. All of the directors serving on the Nominating
Committee are independent, as defined in the NASD listing
standards. At the end of 2004, the members of the Committee were
Directors Ford (Chair), Coleman, Chambers, Giustina and Lansing.
In January 2005, Director Angell replaced Director Coleman as a
member of this Committee. The Nominating Committee meets as
often as it deems appropriate and in 2004, the Committee met one
time.
Employee Code of Conduct
The Company has adopted a code of conduct, referred to as the
Business Ethics and Conflict of Interest Code. We require all
employees to adhere to this code in addressing legal and ethical
issues that they encounter in the course of doing their work.
This code requires our employees to avoid conflicts of interest,
comply with all laws and regulations, conduct business in an
honest and ethical manner and
11
otherwise act with integrity and in the Companys best
interest. During 2004, all of our employees were required to
certify that they reviewed and understood this code. In
addition, all senior management officers were required to
certify and disclose any actual or potential conflicts of
interest involving them or their affiliates.
This code provides that our employees may forward confidential
or anonymous complaints to our Chief Auditor, who is independent
of executive management and who reports directly to our Audit,
Compliance and Governance Committee. Employees are encouraged to
report any conduct that they believe in good faith to be an
actual or apparent violation of our Business Ethics and Conflict
of Interest Code.
In addition, the Company has adopted a Code of Ethics for
Financial Officers, which applies to our chief executive
officer, our chief financial officer, our principal accounting
officer, our controller and all other officers serving in a
finance, accounting, tax or investor relations role. This code
for financial officers supplements our Business Ethics and
Conflict of Interest Code and is intended to promote honest and
ethical conduct, full and accurate financial reporting and to
maintain confidentiality of the Companys proprietary and
customer information.
A copy of our Business Ethics and Conflict of Interest Code and
our Code of Ethics for Financial Officers is posted on our
website at www.umpquaholdingscorp.com/corporate
governance.
EXECUTIVE COMPENSATION
Director Compensation
The Board of Directors has adopted a Director Compensation Plan
that sets forth the terms and manner in which non-employee
directors will be compensated for their service on the Board of
Directors and committees of Umpqua and its subsidiaries.
In July 2004, the Board revised the Director Compensation Plan
to encourage attendance at Board and committee meetings by
eliminating the monthly fee and substituting a participation fee
for attendance at meetings. As of January 2005, each
non-employee director receives a quarterly retainer of $2,500, a
participation fee of $3,000 for each regular Board meeting and a
participation fee of $500 for each committee meeting attended.
The Board chair receives a quarterly retainer of $3,000 and a
participation fee of $3,500 for each regular Board meeting
attended. Committee chairs receive a slightly higher
participation fee for chairing their committee meetings; $700
for the Audit, Compliance and Governance Committee chair and
$600 for the chairs of other committees.
All director fees are payable in shares of Umpqua Holdings
Corporation common stock, purchased quarterly on the open market
by a brokerage firm for the account of each director with funds
provided by the Company. Directors may choose to receive
compensation on a deferred basis.
Under the Plan, director fees are paid quarterly, in arrears,
after review of attendance records. This is a change from prior
practice. Directors may attend committee meetings by
teleconference, but they are allowed to attend only one regular
Board meeting per year by teleconference and they must be
personally present at all other regular Board meetings to be
entitled to receive their participation fee. The Director
Compensation Plan also reiterates the directors
obligations under applicable securities laws, Umpquas
Insider Trading Policy, and obligates the directors, if
requested to do so, to execute a lockup agreement in the event
of a firmly underwritten public offering of our securities.
REPORT OF THE COMPENSATION COMMITTEE ON EXECUTIVE
COMPENSATION
The Compensation Committee has two primary responsibilities.
First, it oversees the administration of the Companys
compensation plans and agreements, including incentive stock
option plans, 401(k) and profit sharing plans, SERPs, BOLI
assets and employment/compensation agreements with the
Companys
12
CEO. In addition, the members review the performance of the CEO,
review with the CEO and approve or ratify the compensation
levels of his direct reports and compare the performance of the
CEO and his direct reports to Company goals, in order to
establish compensation and annual incentives awards. The
Committee is composed entirely of independent non-employee
members of the Board of Directors. No former employee of the
Company serves on this Committee. Ted Mason, the CEO of Humboldt
Bancorp until April 2, 2002, sits as a non-voting member of
the Committee. We expect he will become a voting member of the
Committee in April 2005. The Committees activities are
governed by a written charter adopted by the Board and reviewed
annually by the Committee.
Goals and Principles
The goal of our compensation program is to attract, motivate and
retain the highly talented individuals the Company needs to
develop and deliver innovative banking and financial products
and services to our customers. The following principles
influence the design and administration of our compensation
program:
|
|
|
1. Individual and Company Performance. A significant
component of compensation should be related to performance. We
believe that an employees compensation should be tied to
how well the employees team and the Company perform
against both financial and non-financial goals and objectives. |
|
|
2. Short-Term and Long-Term Incentives. Incentive
compensation should balance short and long term performance. We
look to balance the focus of all employees on achieving strong
short-term or annual results in a manner that will ensure the
Companys long-term viability and success. Therefore, to
reinforce the importance of balancing these perspectives, senior
management is regularly provided with both annual and long-term
incentives. Participation in long-term incentive programs
increases with higher levels of responsibility, as employees in
these leadership roles have the greatest influence on the
Companys strategic direction and results over time. |
|
|
3. Competitiveness. Compensation levels should be
competitive to achieve our goals. The Committee reviews
compensation survey data from multiple external sources to
ensure that our total compensation program is competitive and
sound. |
|
|
4. Equity Orientation. We provide our employees at
all levels with various ways to become shareholders. We make
stock option grants to valued employees from time to time and we
make restricted stock grants to employees who are outstanding
performers, but not necessarily managers. In addition, we
sponsor a 401(k) and profit sharing plan that provides for
discretionary matching and profit sharing contributions by the
Company to eligible employees. The Companys plan
contributions are made 50% in Company stock and 50% in cash. |
|
|
5. Components of Executive Compensation. The basic
components of executive compensation are: |
|
|
|
|
|
Annual cash compensation, including base salary and annual
incentive plan; |
|
|
|
Long-term incentive compensation, including stock options and
grants of restricted shares; and |
|
|
|
Deferred compensation, SERP. |
|
|
|
6. Annual Cash Compensation. |
|
|
|
6.1 Base Salary. The purpose of base salary is to
create a secure base of cash compensation for executives that is
competitive with the market. Executives salary increases do not
necessarily follow a preset schedule or formula; however, the
following are considered when determining appropriate salary
levels and increases: |
|
|
|
|
|
The individuals current and sustained performance results
and the methods utilized to achieve those results; and |
13
|
|
|
|
|
Non-financial performance indicators to include strategic
developments for which an executive has responsibility (such as
product development, expansion of markets, increase in
same-store loan or deposit growth and acquisitions) and
managerial performance (such as service quality, sales
objectives and regulatory compliance). |
|
|
|
The Companys CEO recommends the compensation of individual
executive officers reporting to him, as well as the compensation
of executive officers covered by NASD Rule 4350, and the
Committee reviews that compensation and compares it with market
information to ensure that executive compensation is competitive
and that the CEO is exercising his discretion appropriately. The
Committee reviews, and ratifies or approves, all components of
the compensation for executive officers covered by NASD
Rule 4350, including salary, bonus, equity and long-term
incentive compensation. Based on this review, the Committee
found the CEOs 2005 recommendations for the Named
Executive Officers total compensation to be appropriate
and approved them. |
|
|
|
6.2 Annual Incentives. The purpose of annual incentive
plans is to provide cash compensation on an annual basis that is
at risk and contingent on the achievement of annual business and
operating objectives, as well as personal goals and objectives. |
|
|
|
Each of the Named Executive Officers (excluding the CEO) was
eligible for target incentives in 2004 up to 45% of their base
salary. Achievement of the target bonus in 2004 was based on
success in three performance areas: (i) corporate financial
targets (40%); (ii) leadership and personal goals (45%);
and (iii) regulatory and compliance goals (15%). |
|
|
|
7. Long-Term Incentive Compensation. There are two
forms of long-term incentives normally granted to our
executives: stock options and the award of restricted shares. |
|
|
|
|
|
Stock Options. The purpose of stock options is to provide
equity compensation whose value is directly related to the
creation of shareholder value and the increase in Company stock
price. Stock options provide executives a vehicle (subject to
vesting requirements) to increase equity ownership and share in
the appreciation of the value of Company stock. |
|
|
|
Restricted Stock Grants. Restricted stock grants are
awarded subject to vesting requirements and, in some cases,
subject to the Company achieving predetermined financial goals.
Restricted shares serve to help retain key executive talent, as
well as retain non-executive employees who make a significant
contribution to the Company. |
|
|
|
Three employees received option grants in 2004, totaling
30,000 shares. Forty employees received restricted share
grants in 2004, totaling 12,200 shares. |
|
|
8. Compensation for the Chief Executive Officer.
Mr. Davis led the Company through the successful
acquisition and integration of Humboldt Bancorp in 2004. At the
same time, Mr. Davis continued to emphasize the
Companys vision and mission, which is to create a unique
and memorable banking environment in which our customers
perceive the bank as an indispensable partner in achieving their
financial goals; our people achieve unparalleled personal and
professional success; our shareholders achieve the exceptional
rewards of ownership; and our communities benefit from our
involvement and investment in their future. |
|
|
In April 2004, the Compensation Committee reviewed
Mr. Daviss compensation package. Historically,
Mr. Daviss compensation has been reviewed mid-year.
The Committee determined that it is better to review
Mr. Daviss compensation at fiscal year-end, when
results are known. This is also consistent with the timing of
compensation review for the other Named Executive Officers.
Therefore, in April 2004, the Committee elected to change
Mr. Daviss compensation review date to the end of
each fiscal year, beginning at the end of 2004. As an interim
measure and based upon external compensation surveys provided to
the Committee by nationally recognized third party compensation
consultants, the Committee adjusted Mr. Daviss
compensation as follows: his base salary was |
14
|
|
|
increased from $400,000 to $475,000, effective June 1, 2004
and his targeted annual incentive pay was increased from 50% to
60% of base salary. |
|
|
At meetings in December 2004 and February 2005, the Committee
again reviewed all components of Mr. Daviss
compensation including salary, bonus, equity and long-term
incentive compensation, accumulated realized and unrealized
stock option, restricted stock gains and various perquisites and
other personal benefits. Tally sheets setting forth those
components were prepared and reviewed together with tally sheets
from peer companies, a compensation review of specified peer
financial institutions provided by a nationally recognized third
party compensation consultant, as well as salary survey data
provided by other such consultants. In addition, the Committee
received advice from the Companys outside counsel. Based
on this information, the Committee felt that an adjustment to
Mr. Daviss compensation was appropriate in light of
the fact that the Company had grown significantly as a result of
the successful acquisition of Humboldt Bancorp. Effective
January 1, 2005, Mr. Daviss base salary
increased from $475,000 to $608,000 and his targeted annual
incentive increased from 60% to 75% of base salary. For 2005,
Mr. Daviss incentive compensation is based on success
in three performance areas: corporate financial targets (65%),
leadership and personal goals (20%) and regulatory and
compliance goals (15%). In addition, effective January 3,
2005, the Committee awarded Mr. Davis a stock option grant
of 75,000 shares at the then current market price vesting
over a four-year period, with 30% per year vesting over the
first two years and 20% per year over the final two years. |
|
|
9. Proposed Performance-Based Executive Incentive
Plan. Section 162(m) of the Internal Revenue Code
generally disallows federal income tax deductions by publicly
traded companies for compensation in excess of $1 million
per year paid to those executive officers whose compensation is
detailed in the Summary Compensation Table. Under an exception
to the general rule of non-deductibility, the $1 million
deduction limit does not apply to qualified performance-based
compensation. The Company has undertaken to qualify the
short-term incentive compensation it makes available to its
executive officers for the performance-based exception to
non-deductibility. The Umpqua Holdings Corporation 2005
Performance-Based Executive Incentive Plan (the 2005
Plan), pending approval by shareholders at this
years Annual Meeting of Stockholders, is believed to meet
the requirements of Section 162(m). |
|
|
In prior years, the limitations of Section 162(m) did not
affect the deductibility of compensation to any of our executive
officers. The Company does not expect that the deductibility of
compensation to executive officers in 2005 will be affected by
the limitations of Section 162(m), if shareholders approve
the 2005 Plan. |
|
|
At this time, it is the policy of the Compensation Committee to
ensure that all compensation payable to the CEO and the other
Named Executive Officers is fully deductible for federal income
tax purposes consistent with Section 162(m). |
15
Summary
The Committee believes the executive compensation policies and
programs described in this report serve shareholder interests
and the Company. Compensation to executives is aligned with
Company and individual performance. We will continue to evaluate
and, as necessary, update our compensation programs to assure
that they remain performance driven, are competitive, serve to
retain the best talent and reinforce equity ownership.
Submitted by the Compensation Committee:
Bill Lansing (Chair)
Scott Chambers
Diane Miller
Tom Weborg
Ted Mason (non-voting member)
Executive Compensation
The following table sets forth all compensation paid during the
last three calendar years to the Chief Executive Officer and the
four executive officers (Named Executive Officers),
other than the Chief Executive Officer, who had the highest
total annual salary and bonus in excess of $100,000 in 2004.
Summary Compensation Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Compensation | |
|
Long Term Compensation |
|
|
|
|
| |
|
|
|
|
|
|
|
|
Awards | |
|
Payouts |
|
|
|
|
|
|
| |
|
|
|
|
|
|
|
|
Other | |
|
Restricted | |
|
Securities | |
|
|
|
|
|
|
|
|
Annual | |
|
Stock | |
|
Underlying | |
|
|
|
|
|
|
|
|
Bonus($) | |
|
Compensation | |
|
Award(s) | |
|
Options/SAR | |
|
LTIP |
|
All Other | |
Name and Principal Position |
|
Year(1) |
|
Salary($) | |
|
(2) | |
|
($) | |
|
($) | |
|
(#) | |
|
Payouts($) |
|
Compensation ($) | |
|
|
|
|
| |
|
| |
|
| |
|
| |
|
| |
|
|
|
| |
Raymond P. Davis
|
|
2004 |
|
$ |
446,875 |
|
|
$ |
267,188 |
|
|
$ |
15,330 |
|
|
|
|
|
|
|
|
|
|
|
|
$ |
33,368 |
(3) |
President and Chief |
|
2003 |
|
$ |
374,339 |
|
|
$ |
195,000 |
|
|
$ |
17,810 |
|
|
|
|
|
|
|
150,000 |
|
|
|
|
$ |
27,229 |
(3) |
Executive Officer, |
|
2002 |
|
$ |
268,750 |
|
|
$ |
161,250 |
|
|
$ |
20,263 |
|
|
|
|
|
|
|
50,000 |
|
|
|
|
$ |
33,998 |
(3) |
Umpqua Holdings
Corporation/ Umpqua Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
David M. Edson
|
|
2004 |
|
$ |
238,500 |
|
|
$ |
150,000 |
|
|
$ |
11,120 |
|
|
|
|
|
|
|
|
|
|
|
|
$ |
16,330 |
(3) |
Executive Vice President, |
|
2003 |
|
$ |
197,313 |
|
|
$ |
79,500 |
|
|
$ |
39,482 |
|
|
$ |
95,050 |
|
|
|
10,000 |
|
|
|
|
$ |
47,493 |
(3,4) |
Umpqua Holdings |
|
2002 |
|
$ |
43,066 |
|
|
$ |
25,000 |
|
|
$ |
1,800 |
|
|
|
|
|
|
|
25,000 |
|
|
|
|
$ |
7,309 |
(3,4) |
Corporation President,
Umpqua Bank-Oregon |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Daniel A. Sullivan
|
|
2004 |
|
$ |
223,500 |
|
|
$ |
135,000 |
|
|
$ |
8,052 |
|
|
|
|
|
|
|
|
|
|
|
|
$ |
15,575 |
(3) |
Executive Vice |
|
2003 |
|
$ |
195,989 |
|
|
$ |
78,800 |
|
|
$ |
8,944 |
|
|
$ |
95,050 |
|
|
|
10,000 |
|
|
|
|
$ |
13,729 |
(3) |
President/ Chief Financial |
|
2002 |
|
$ |
181,472 |
|
|
$ |
72,589 |
|
|
$ |
7,842 |
|
|
|
|
|
|
|
20,000 |
|
|
|
|
$ |
20,724 |
(3) |
Officer,
Umpqua Holdings
Corporation/ Umpqua Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Brad F. Copeland
|
|
2004 |
|
$ |
223,000 |
|
|
$ |
135,000 |
|
|
$ |
12,364 |
|
|
|
|
|
|
|
|
|
|
|
|
$ |
15,646 |
(3) |
Executive Vice |
|
2003 |
|
$ |
189,037 |
|
|
$ |
80,000 |
|
|
$ |
11,295 |
|
|
$ |
95,050 |
|
|
|
15,000 |
|
|
|
|
$ |
13,313 |
(3) |
President/ Chief Credit |
|
2002 |
|
$ |
175,035 |
|
|
$ |
70,014 |
|
|
$ |
9,940 |
|
|
|
|
|
|
|
15,000 |
|
|
|
|
$ |
19,402 |
(3) |
Officer, Umpqua Holdings
Corporation/
Umpqua Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Barbara J. Baker
|
|
2004 |
|
$ |
147,477 |
|
|
$ |
55,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
9,233 |
(3) |
SVP/ Human Resources, |
|
2003 |
|
$ |
140,454 |
|
|
$ |
37,000 |
|
|
|
|
|
|
$ |
47,525 |
|
|
|
|
|
|
|
|
$ |
7,698 |
(3) |
Umpqua Holdings |
|
2002 |
|
$ |
41,691 |
|
|
$ |
15,000 |
|
|
|
|
|
|
|
|
|
|
|
15,000 |
|
|
|
|
|
|
|
Corporation/
Umpqua Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
2003 was the first full year of employment with the Company for
Mr. Edson and Ms. Baker. |
16
|
|
(2) |
Includes bonuses paid, or to be paid, during the subsequent year
but attributable to the year indicated. |
|
(3) |
Includes amounts contributed to a Supplemental Executive
Retirement Plan and/or to Umpquas 401(k) and Profit
Sharing Plan for the executives benefit. |
|
(4) |
A housing allowance of $35,493 was paid on Mr. Edsons
behalf in 2003 and $7,903 for relocation and housing in 2002. |
Executive Compensation Plans and Agreements
|
|
|
Employment and Change of Control Agreements |
We have entered into special agreements with our Named Executive
Officers. These agreements are intended to motivate the
executives to remain employed by us, to work hard for us, to
meet regulatory and compliance objectives and to help the
Company achieve financial performance goals set by the Board of
Directors.
|
|
|
Employment Agreement with Raymond P. Davis |
Our agreement with Raymond P. Davis, effective July 1,
2003, provides for his employment as President and Chief
Executive Officer. It has no specific term and we may terminate
his employment at any time for any reason or for no reason at
all. However, if we terminate his employment without cause or if
he leaves our employ for good reason, as defined in that
agreement, he is entitled to a severance benefit equal to twice
his base salary just prior to termination and twice his bonus
received the prior year. Should Mr. Davis employment
terminate as a result of a change in control, his employment
agreement provides for payment of a severance benefit equal to
three years base salary and three times the bonus that he was
targeted to receive that year, payable over 36 months. In
addition, the Company, or its successor, would be obligated to
pay health and welfare benefits for three years following
termination, immediately vest all unvested stock options and
provide an additional credit to his supplemental executive
retirement plan.
|
|
|
Retirement Plan for Mr. Davis |
We entered into a Supplemental Executive Retirement Plan with
Mr. Davis on July 1, 2003 that provides for retirement
benefits to be paid to him if his employment ends on or after
June 3, 2011. The annual retirement benefit payable under
the Davis SERP is equal to three percent multiplied by his years
of service (not to exceed 60%), multiplied by his Final
Average Compensation. Final Average Compensation means the
highest three-year average annual total Compensation out of the
final five years of employment. Compensation means
base salary and cash bonus paid under his Employment Agreement
and is the same as the salary and bonus reported on the Summary
Compensation Table. The benefits payable under this plan are
reduced by the amounts otherwise provided by Social Security and
other retirement benefits paid by the Company.
17
The table below shows the estimated annual pension benefits
payable at normal retirement in the Davis SERP, which is a
non-qualified defined benefit plan. For the purposes of the
Davis SERP and the table below, the table describes the annual
benefit payable as a single life annuity beginning at
age 62 (17 years of service). For purposes of the
Davis SERP, Mr. Davis had 10.5 years of service as of
December 31, 2004.
Pension Plan Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
17 Years | |
|
20 Years | |
|
25 Years | |
Final Average Compensation |
|
Service | |
|
Service | |
|
Service | |
|
|
| |
|
| |
|
| |
$570,000
|
|
$ |
290,700 |
|
|
$ |
342,000 |
|
|
$ |
342,000 |
|
620,000
|
|
|
316,200 |
|
|
|
372,000 |
|
|
|
372,000 |
|
670,000
|
|
|
341,700 |
|
|
|
402,000 |
|
|
|
402,000 |
|
720,000
|
|
|
367,200 |
|
|
|
432,000 |
|
|
|
432,000 |
|
770,000
|
|
|
392,700 |
|
|
|
462,000 |
|
|
|
462,000 |
|
820,000
|
|
|
418,200 |
|
|
|
492,000 |
|
|
|
492,000 |
|
870,000
|
|
|
443,700 |
|
|
|
522,000 |
|
|
|
522,000 |
|
The payout under the Davis SERP is adjusted in the event of a
termination with or without cause, or disability prior to
retirement based on the vesting schedule set forth below. Had
Mr. Davis terminated his employment on December 31,
2004, he would have been entitled to receive a one time total
benefit of $237,000; had the Company terminated his employment
on December 31, 2004, he would have been entitled to a one
time total benefit of $356,000. In the event of a change in
control, Mr. Davis is credited with additional years of
service equal to one half of the time remaining between his
actual years of service and 17, his earliest retirement
date at age 62. If there had been a change in control at
December 31, 2004, his estimated annual benefit commencing
at age 62 would have been $236,000. During 2004, the
Company accrued $893,000 with respect to the Davis SERP.
Davis SERP Vesting Schedule
|
|
|
|
|
|
|
Voluntary Termination or Termination |
|
Termination by Umpqua Without Cause or |
Prior to Year End |
|
with Cause(1) |
|
by Participant for Good Reason(1) |
|
|
|
|
|
6/30/2004
|
|
20% |
|
30% |
6/30/2005
|
|
25% |
|
40% |
6/30/2006
|
|
30% |
|
50% |
6/30/2007
|
|
35% |
|
60% |
6/30/2008
|
|
40% |
|
80% |
6/30/2009
|
|
60% |
|
100% |
6/30/2010
|
|
80% |
|
100% |
6/30/2011
|
|
90% |
|
100% |
Thereafter
|
|
100% |
|
100% |
|
|
(1) |
Vesting percentage represents the percentage of the amounts
actually accrued by the Company as of that date to which
Mr. Davis is entitled, not the percentage of the projected
retirement benefit. |
|
|
|
Employment Agreements with Other Named Executive
Officers |
We have entered into Terms of Employment and Severance
Agreements with David M. Edson, Daniel A. Sullivan, Brad F.
Copeland and Barbara J. Baker. These agreements have no specific
term of employment. However, if we terminate the
executives employment without cause or if the executive
leaves our employ for good reason, as defined in that agreement,
the executive is entitled to a severance benefit. The Agreements
with Mr. Edson, Mr. Sullivan and Mr. Copeland
entitle these executives to a
18
severance benefit equal to the greater of (i) nine months
of the executives base salary or (ii) two weeks for
every year of employment paid over nine months. The Agreement
with Ms. Baker entitles her to a severance benefit equal to
the greater of (i) six months of her base salary or
(ii) two weeks for every year of employment paid over six
months.
Should the executives employment terminate as a result of
a change in control, his or her employment agreement provides
for payment of a severance benefit equal to one to two times
base salary and one to two times the bonus he or she received
the prior year, payable over six to 12 months. In addition,
if the executive remains employed for twelve months following a
change in control, he or she will receive a bonus equal to six
to twelve months base salary and 50% to 100% of the bonus paid
the prior year, payable over six to twelve months.
|
|
|
Incentive Plan for Senior Management |
Effective January 1, 2004, we adopted an Incentive Plan for
2004 that provided for bonuses to be awarded to the Chief
Executive Officer and our Named Executive Officers upon
achievement of individual performance objectives established by
the Board of Directors or the Compensation Committee for
Mr. Davis and individual performance objectives established
by Mr. Davis for the other named executives. In addition,
the incentive compensation is tied to performance goals
established by the Board of Directors or the Compensation
Committee for specific divisions and the Company as a whole.
Each executive is assigned a target bonus, which is a percentage
of base salary. The target bonus is discretionary and subject to
adjustment. Achievement of the target bonus is based on the
success of the Company and the individual executive in three
performance areas: (i) Company financial goals (based on
earnings per share); (ii) leadership and personal
goals; and (iii) regulatory and compliance goals. Please
refer to the Compensation Committees Report on Executive
Compensation for more information.
|
|
|
2003 Stock Incentive Plan |
We have a stock incentive plan that was approved by shareholders
in 2003. Two million shares of common stock were reserved for
issuance under the 2003 plan. The plan is administered by the
Boards Compensation Committee. Under the 2003 plan,
non-qualified stock options, incentive stock options and
restricted stock grants may be issued to employees and directors
of the Company and its subsidiaries as recommended by the
Committee and approved by the Board.
Under the terms of the 2003 plan, awards of stock options and
restricted stock grants, when added to options under all other
plans, are limited to a maximum of ten percent of the
outstanding shares on a fully diluted basis. During 2004, we
granted options to purchase 30,000 shares to employees
under the 2003 Stock Incentive Plan and we granted
12,400 shares of restricted stock. As of March 4,
2005, there were a total of 1,405,400 shares in the 2003
plan available for future grants, of which all were immediately
available for issuance under the ten percent limitation.
19
|
|
|
Option and Restricted Stock Grants |
No restricted stock or stock options were granted to the Named
Executive Officers during 2004.
The following table summarizes stock option exercises by the
Named Executive Officers during 2004 and the value of
unexercised options held by them at December 31, 2004:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities | |
|
Value of Unexercised | |
|
|
|
|
|
|
Underlying Unexercised | |
|
In-the-Money Options at | |
|
|
Shares | |
|
|
|
Options at Year-End (#) | |
|
Year-End ($)(2) | |
|
|
Acquired on | |
|
Value | |
|
| |
|
| |
|
|
Exercise (#) | |
|
Realized(3) | |
|
Exercisable | |
|
Unexercisable | |
|
Exercisable | |
|
Unexercisable | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
Raymond P. Davis
|
|
|
55,000 |
|
|
$ |
1,083,892 |
|
|
|
209,329 |
|
|
|
147,500 |
|
|
$ |
3,554,541 |
|
|
$ |
1,044,400 |
|
David M. Edson
|
|
|
|
|
|
|
|
|
|
|
12,000 |
|
|
|
23,000 |
|
|
$ |
118,300 |
|
|
$ |
208,450 |
|
Daniel A. Sullivan
|
|
|
17,600 |
|
|
$ |
191,048 |
|
|
|
70,500 |
|
|
|
19,500 |
|
|
$ |
1,012,198 |
|
|
$ |
193,553 |
|
Brad F. Copeland
|
|
|
|
|
|
|
|
|
|
|
35,880 |
|
|
|
19,500 |
|
|
$ |
518,771 |
|
|
$ |
163,425 |
|
Barbara J. Baker
|
|
|
|
|
|
|
|
|
|
|
6,000 |
|
|
|
9,000 |
|
|
$ |
49,380 |
|
|
$ |
74,070 |
|
|
|
(1) |
All share amounts have been adjusted to reflect any stock
dividends and stock splits subsequent to the date of grant. |
|
(2) |
The value of unexercised in-the-money options is calculated as
follows for each grant: (the closing price of Umpqua common
stock at December 31, 2004 minus the option exercise
price), multiplied by the number of shares subject to the
option. On December 31, 2004, the closing price of
Umpquas common stock was $25.21 per share. |
|
(3) |
Based on three exercises by Mr. Davis:
(i) 20,000 shares on 2/13/04 at an exercise price of
$2.6956 per share and a closing price of $21.01 per
share; (ii) 10,000 shares on 3/17/04 at an exercise
price of $2.6956 per share and a closing price of
$19.67 per share; and (iii) 25,000 shares on
12/8/04 at an exercise price of $2.6956 per share and a
closing price of $24.61 per share. Based on two exercises
by Mr. Sullivan: (i) 10,000 shares on 3/17/04 at
an exercise price of $8.6250 per share and a closing price
of $19.67 per share and (ii) 7,600 shares on
3/29/04 at an exercise price of $8.6250 per share and a
closing price of $19.23 per share. |
|
|
|
Equity Compensation Plan Information |
The following table sets forth information about equity
compensation plans that provide for the award of securities or
the grant of options to purchase securities to employees of
Umpqua and its subsidiaries that were in effect at
December 31, 2004.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity Compensation Plan Information | |
|
|
| |
|
|
|
|
(c) | |
|
|
|
|
Number of Securities | |
|
|
|
|
Remaining Available | |
|
|
(a) | |
|
|
|
for Future Issuance | |
|
|
Number of Securities to | |
|
(b) | |
|
under Equity, | |
|
|
be Issued upon | |
|
Weighted-Average | |
|
Compensation Plans | |
|
|
Exercise of Outstanding | |
|
Exercise Price of | |
|
Excluding Securities | |
|
|
Options, Warrants | |
|
Outstanding Options, | |
|
Reflected in | |
Plan Category |
|
and Rights(1) | |
|
Warrants and Rights | |
|
Column (a)(2) | |
|
|
| |
|
| |
|
| |
Equity compensation plans approved by security holders
|
|
|
1,948,682 |
|
|
$ |
8.34 |
|
|
|
1,769,000 |
|
Equity compensation plans not approved by security holders
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
1,948,682 |
|
|
$ |
8.34 |
|
|
|
1,769,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
Includes 416,912 shares issued under Centennial
Bancorps stock option plans, having a weighted average
exercise price of $10.88 per share at December 31,
2004. Includes 690,656 shares issued |
20
|
|
|
under Humboldt Bancorps stock option plans, having a
weighted average exercise price of $7.50 per share at
December 31, 2004. In connection with mergers, Umpqua
assumed Centennials and Humboldts obligations under
their respective stock option plans. |
|
|
(2) |
At Umpquas 2003 Annual Meeting, shareholders approved the
2003 Stock Incentive Plan. The plan authorized the issuance of
2,000,000 shares of stock through awards of incentive stock
options, nonqualified stock options or restricted stock grants;
provided awards of stock options and restricted stock grants
under the 2003 Stock Incentive Plan, when added to options
outstanding under all other plans, are limited to a maximum 10%
of the outstanding shares on a fully diluted basis. |
Transactions with Directors and Officers
Many of our directors and officers, their immediate family
members and businesses with which they are associated, borrow
from and have deposits with Umpqua Bank. All such loans are made
in the ordinary course of Umpqua Banks business, and on
substantially the same terms, including interest rates paid or
charged and collateral required, as comparable transactions with
unaffiliated persons. The transactions did not involve more than
the normal risk of collection or present other unfavorable
features to Umpqua Bank.
As of December 31, 2004, the aggregate outstanding amount
of all loans to executive officers, directors, principal
shareholders and their businesses was approximately
$2.345 million, which represented approximately 0.3% of the
consolidated shareholders equity at that date. All such
loans are currently in good standing and are being paid in
accordance with their terms.
COMPLIANCE WITH SECTION 16 FILING REQUIREMENTS
Section 16 of the Securities Exchange Act of 1934 requires
that all executive officers, directors and persons who
beneficially own more than 10 percent of our common stock
file an initial report of their beneficial ownership of common
stock on Form 3, and to periodically report changes in
their ownership on Form 4 and 5. The reports must be made
with the Securities and Exchange Commission based on information
provided to us by the Section 16 reporting person. Based
solely upon our review of (i) the Section 16 reports
that we filed on behalf of directors and executive officers, or
received from them with respect to the fiscal year ended
December 31, 2004, and (ii) their written
representations that no Form 5 is required, we believe that
all reporting persons made all required Section 16 filings
with respect to the 2004 fiscal year on a timely basis, except
that due to the Companys administrative oversight, Barbara
Baker was late reporting the delivery of 177 shares to the
Company in connection with the payment of her tax liability upon
the vesting of certain restricted shares.
21
STOCK PERFORMANCE GRAPH
The following chart compares the yearly percentage change in the
cumulative shareholder return on our common stock during the
five fiscal years ended December 31, 2004, with
(i) the Total Return Index for The Nasdaq Stock Market
(U.S. Companies) (ii) the Standard & Poors
500 and (iii) the Total Return Index for Nasdaq Bank
Stocks, as reported by the Center for Research in Securities
Prices. This comparison assumes $100.00 was invested on
December 31, 1999, in our common stock and the comparison
indices, and assumes the reinvestment of all cash dividends
prior to any tax effect and retention of all stock dividends.
Price information from December 31, 1999 to
December 31, 2004, was obtained by using the Nasdaq closing
price as of that date.
Total Return Performance
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
|
|
Period Ending | |
|
|
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
Index |
|
|
12/31/99 |
|
|
12/31/00 |
|
|
12/31/01 |
|
|
12/31/02 |
|
|
12/31/03 |
|
|
12/31/04 |
|
|
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
|
| |
|
Umpqua Holdings Corporation
|
|
|
|
100.00 |
|
|
|
|
93.55 |
|
|
|
|
150.74 |
|
|
|
|
205.83 |
|
|
|
|
236.40 |
|
|
|
|
289.30 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nasdaq Bank Stocks
|
|
|
|
100.00 |
|
|
|
|
114.23 |
|
|
|
|
123.68 |
|
|
|
|
126.65 |
|
|
|
|
162.92 |
|
|
|
|
186.45 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nasdaq U.S.
|
|
|
|
100.00 |
|
|
|
|
60.31 |
|
|
|
|
47.84 |
|
|
|
|
33.07 |
|
|
|
|
49.45 |
|
|
|
|
53.81 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
S&P 500
|
|
|
|
100.00 |
|
|
|
|
91.20 |
|
|
|
|
80.42 |
|
|
|
|
62.64 |
|
|
|
|
80.62 |
|
|
|
|
89.47 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
22
SECURITY OWNERSHIP OF MANAGEMENT AND OTHERS
The following table sets forth the shares of common stock
beneficially owned as of March 4, 2005, by each director
and each Named Executive Officer, the directors and executive
officers as a group and those persons known to beneficially own
more than 5% of Umpquas common stock.
|
|
|
|
|
|
|
|
|
|
|
Number of Shares | |
|
|
|
|
Beneficially | |
|
Percentage | |
Name and Position |
|
Owned(1) | |
|
of Class | |
|
|
| |
|
| |
Lynn K. Herbert, Director
|
|
|
570,626 |
(2) |
|
|
1.29 |
% |
Raymond P. Davis, Director, President/ Chief Executive Officer
|
|
|
292,921 |
(3, 4) |
|
|
|
* |
Theodore S. Mason, Director
|
|
|
165,252 |
(5) |
|
|
|
* |
Allyn C. Ford, Chairman
|
|
|
159,655 |
(6) |
|
|
|
* |
Ronald F. Angell, Director
|
|
|
135,284 |
(7) |
|
|
|
* |
James D. Coleman, Director
|
|
|
117,694 |
(3) |
|
|
|
* |
Dan Giustina, Director
|
|
|
111,248 |
(8) |
|
|
|
* |
Daniel A. Sullivan, EVP/ Chief Financial Officer
|
|
|
108,030 |
(9) |
|
|
|
* |
Brad Copeland, EVP/ Chief Credit Administrator
|
|
|
50,853 |
(3, 10) |
|
|
|
* |
Thomas W. Weborg, Director
|
|
|
33,895 |
(11) |
|
|
|
* |
William Lansing, Director
|
|
|
30,910 |
(3) |
|
|
|
* |
David Edson, President Umpqua Bank-Oregon
|
|
|
17,508 |
(12) |
|
|
|
* |
David Frohnmayer, Director
|
|
|
12,341 |
(3) |
|
|
|
* |
Barbara Baker, SVP/ Human Resources Director
|
|
|
9,210 |
(13) |
|
|
|
* |
Scott Chambers, Director
|
|
|
9,306 |
|
|
|
|
* |
Diana Goldschmidt, Director
|
|
|
3,645 |
|
|
|
|
* |
Diane D. Miller, Director
|
|
|
1,058 |
(2) |
|
|
|
* |
Bryan L. Timm, Director
|
|
|
133 |
|
|
|
|
* |
|
|
|
|
|
|
|
All Directors executive officers as a group (19 persons)
|
|
|
1,855,544 |
(2-13) |
|
|
4.18 |
% |
Barclays Global Investors, NA/ Barclays Global Fund Advisors
|
|
|
2,323,445 |
(14) |
|
|
5.23 |
% |
45 Fremont Street, San Francisco, CA 94105
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
Shares held directly with sole voting and investment power,
unless otherwise indicated. Shares held in the Dividend
Reinvestment Plan have been rounded down to the nearest whole
share. |
|
|
(2) |
Includes shares held jointly with his spouse. Also includes
shares held as custodian for minor children. |
|
|
(3) |
Includes shares held with or by his/her spouse. |
|
|
(4) |
Includes 181,829 shares covered by options exercisable
within 60 days. |
|
|
(5) |
Includes 89,936 shares covered by options exercisable
within 60 days. |
|
|
(6) |
Includes 129,969 shares held as Agent for Ford Family
Investment Pool. |
|
|
(7) |
Includes 29,430 shares covered by options exercisable
within 60 days. |
|
|
(8) |
Includes 12,900 shares covered by options exercisable
within 60 days. |
|
|
(9) |
Includes 77,000 shares covered by options exercisable
within 60 days. |
|
|
(10) |
Includes 39,630 shares covered by options exercisable
within 60 days. |
|
(11) |
Includes 10,227 shares covered by options exercisable
within 60 days. |
|
(12) |
Includes 12,000 shares covered by options exercisable
within 60 days. |
|
(13) |
Includes 6,000 shares covered by options exercisable within
60 days. |
|
(14) |
This information is taken from a Form 13G filed
February 14, 2005 with respect to holdings as of
December 31, 2004. The reporting person has disclaimed
beneficial ownership pursuant to Rule 13d-1. |
23
AUDIT, COMPLIANCE AND GOVERNANCE COMMITTEE REPORT
The Audit, Compliance and Governance Committee of the Board of
Directors oversees the accounting, financial reporting and
regulatory compliance processes of the Company, the audits of
the Companys financial statements, the qualifications of
the public accounting firm engaged as the Companys
independent auditor and the performance of the Companys
internal and independent auditors. The Committees function
is more fully described in its charter, which the Board has
adopted. The Committee reviews that charter on an annual basis.
The Board annually reviews the Nasdaq listing standards
definition of independence for audit committee members and has
determined that each member of the Committee meets that standard.
Management is responsible for the preparation, presentation and
integrity of the Companys financial statements, accounting
and financial reporting principles, internal controls and
procedures designed to ensure compliance with accounting
standards, applicable laws and regulations.
As a Committee, we met with management periodically during the
year to consider the adequacy of the Companys internal
controls and the objectivity of its financial reporting. The
Committee discussed these matters with the Companys
independent auditors and with appropriate Company financial
personnel and internal auditors. The Committee also discussed
with the Companys senior management and independent
auditors the process used for certifications by the
Companys Chief Executive Officer and Chief Financial
Officer, which are required for certain of the Companys
filings with the Securities and Exchange Commission.
The Audit, Compliance and Governance Committee appointed
Deloitte & Touche LLP as the registered independent
public accounting firm for the Company after reviewing the
firms performance and independence from management. The
Companys registered independent public accounting firm is
responsible for performing an independent audit of the
consolidated financial statements and expressing an opinion on
the conformity of those financial statements with accounting
principles generally accepted in the United States of America.
The Audit, Compliance and Governance Committee reviewed with
management and Deloitte & Touche LLP the Companys
audited financial statements and met separately with both
management and Deloitte & Touche LLP to discuss and
review those financial statements and reports prior to issuance.
Management has represented, and Deloitte & Touche LLP
has confirmed, to the Committee that the financial statements
were prepared in accordance with generally accepted accounting
principles.
The Audit, Compliance and Governance Committee received from and
discussed with Deloitte & Touche LLP the written
disclosure and the letter required by Independence Standards
Board Standard No. 1 (Independence Discussions with Audit
Committees) and SEC Regulation S-X, Rule 2-02. The
Committee also discussed with Deloitte & Touche LLP
matters required to be discussed by the Statement on Auditing
Standards No. 61 (Communication with Audit Committees) of
the Auditing Standards Board of the American Institute of
Certified Public Accountants, to the extent applicable. The
Committee reviewed audit and non-audit services performed by
Deloitte & Touche LLP and discussed with the auditors
their independence.
In reliance on these reviews and discussions referred to above,
the Audit, Compliance and Governance Committee recommended to
the Board of Directors that the Companys audited financial
24
statements be included in the Companys annual report on
Form 10-K for the fiscal year ended December 31, 2004.
Submitted by the Audit, Compliance and Governance Committee:
Dan Giustina (Chair)
David Frohnmayer
Lynn Herbert
Diana Goldschmidt
Ron Angell
Diane Miller
Bryan Timm
REGISTERED INDEPENDENT PUBLIC ACCOUNTING FIRM
Deloitte & Touche LLP, the member firms of Deloitte
Touche Tohmatsu, and their respective affiliates (collectively,
the Deloitte Entities), independent Certified Public
Accountants, audited our consolidated financial statements for
the year ended December 31, 2004. One or more
representatives of Deloitte & Touche LLP are expected
to be present at the annual meeting, will be given the
opportunity to make a statement, and will be available to
respond to any appropriate questions.
Independent Auditors Fees
The Deloitte Entities billed us for professional services
rendered for the fiscal years ended December 31, 2004 and
2003, as summarized below.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2004 | |
|
2003 | |
|
|
| |
|
| |
|
|
($ In thousands) | |
Audit Fees(a)
|
|
|
|
|
|
$ |
800 |
|
|
|
|
|
|
$ |
331 |
|
Audit-Related Fees(b)
|
|
|
|
|
|
|
26 |
|
|
|
|
|
|
|
28 |
|
Tax Fees(c)
|
|
$ |
66 |
|
|
|
|
|
|
$ |
177 |
|
|
|
|
|
Planning and Advising-Tax Fees(d)
|
|
|
22 |
|
|
|
|
|
|
|
-0- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Tax Fees
|
|
|
|
|
|
$ |
88 |
|
|
|
|
|
|
$ |
177 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Fees
|
|
|
|
|
|
$ |
914 |
|
|
|
|
|
|
$ |
536 |
|
(a) Fees for audit services billed in 2004 consisted of:
|
|
|
|
|
Audit of the Companys annual financial statements |
|
|
Reviews of the Companys quarterly financial statements |
Fees for audit services billed in 2003 consisted of:
|
|
|
|
|
Audit of the Companys annual financial statements |
|
|
Reviews of the Companys quarterly financial statements |
(b) Fees for audit-related services billed in 2004 and 2003
consisted of:
|
|
|
|
|
Due diligence associated with mergers/acquisitions |
|
|
Financial accounting and reporting consultations |
|
|
Employee benefit plan audits |
|
|
Agreed-upon procedures engagements |
25
(c) Fees for tax services billed in 2004 and 2003 consisted
of tax compliance and tax planning and advice:
|
|
|
|
|
Tax compliance services are services rendered based upon facts
already in existence or transactions that have already occurred
to document, compute, and obtain government approval for amounts
to be included in tax filings and consisted of: |
|
|
|
i. Federal, state and local income tax return assistance |
|
ii. Sales and use, property and other tax return assistance |
|
iii. Assistance with tax return filings in certain foreign
jurisdictions |
|
iv. Research & Development tax credit
documentation and analysis for purposes of filing amended returns |
|
v. Transfer pricing documentation |
|
vi. Requests for technical advice from taxing authorities |
(d) Tax planning and advice are services rendered with
respect to proposed transactions or that alter a transaction to
obtain a particular tax result. Such services consisted of:
|
|
|
|
|
Tax advice related to structuring certain proposed mergers,
acquisitions and disposals |
|
|
|
|
|
|
|
|
|
|
|
2004 | |
|
2003 | |
|
|
| |
|
| |
Ratio of Tax Planning and Advice Fees to Audit Fees,
Audit-Related Fees and Tax Compliance Fees |
|
|
2.5 |
% |
|
|
-0- |
|
In considering the nature of the services provided by the
independent auditor, the Audit, Compliance and Governance
Committee (the Committee) determined that such
services are compatible with the provision of independent audit
services. The Committee discussed these services with the
independent auditor and Company management to determine that
they are permitted under the rules and regulations concerning
auditor independence promulgated by the U.S. Securities and
Exchange Commission (the SEC) to implement the
Sarbanes-Oxley Act of 2002, as well as the American Institute of
Certified Public Accountants.
Pre-Approval Policy
The services performed by the independent auditor for the 2004
audit engagement were pre-approved by the Audit, Compliance and
Governance Committee at its April 20, 2004 and
September 21, 2004 meetings, in accordance with the
Committees pre-approval policy and procedures. This policy
describes the permitted audit, audit-related, tax, and other
services (collectively, the Disclosure Categories)
that the independent auditor may perform. The policy requires
that prior to the beginning of each fiscal year, a description
of the services (the Service List) expected to be
performed by the independent auditor in each of the Disclosure
Categories in the following fiscal year be presented to the
Committee for approval.
Services provided by the independent auditor during the
following year that are included in the Service List were
pre-approved following the policies and procedures of the
Committee.
Any requests for audit, audit-related, tax, and other services
not contemplated on the Service List must be submitted to the
Committee for specific pre-approval and cannot commence until
such approval has been granted. Normally, pre-approval is
provided at regularly scheduled meetings. However, the authority
to grant specific pre-approval between meetings, as necessary,
has been delegated to the Chairman of the Audit, Compliance and
Governance Committee. The Chairman must update the Committee at
the next regularly scheduled meeting of any services that were
granted specific pre-approval.
In addition, although not required by the rules and regulations
of the SEC, the Committee generally requests a range of fees
associated with each proposed service on the Service List and
any services that were not originally included on the Service
List. Providing a range of fees for a service incorporates
appropriate oversight and control of the independent auditor
relationship, while permitting the Company to receive immediate
assistance from the independent auditor when time is of the
essence.
26
On a quarterly basis, the Committee reviews the status of
services and fees incurred year-to-date against the original
Service List and the forecast of remaining services and fees for
the fiscal year.
The policy contains a de minimis provision that operates to
provide retroactive approval for permissible non-audit services
under certain circumstances. The provision allows for the
pre-approval requirement to be waived if all of the following
criteria are met:
|
|
|
1. The service is not an audit, review or other attest
service; |
|
|
2. The aggregate amount of all such services provided under
this provision does not exceed the lesser of $5,000 or five
percent of total fees paid to the independent auditor in a given
fiscal year; |
|
|
3. Such services were not recognized at the time of the
engagement to be non-audit services (to date the SEC has not
provided any guidance with respect to determining whether or not
a service was recognized at the time of the
engagement. We believe that the SEC intended the term
recognized to mean identified); |
|
|
4. Such services are promptly brought to the attention of
the Audit, Compliance and Governance Committee and approved by
the Audit, Compliance and Governance Committee or its
designee; and |
|
|
5. The service and fee are specifically disclosed in the
Proxy Statement as meeting the de minimis requirements. |
NOMINATION PROCEDURES
Our Statement of Governance Principles describes the
qualifications that the Company looks for in its nominees to the
Board of Directors. Directors should possess the highest
personal and professional ethics, integrity and values and
should be committed to representing the long-term interests of
our shareholders. The Board will consider the policy-making
experience of the candidate in the major business activities of
the Company and its subsidiaries. The Board will also consider
whether the nominee is representative of the major markets in
which the Company operates. Directors must be willing to devote
sufficient time to effectively carry out their duties and
responsibilities and must be committed to serve on the Board for
at least the term to which they are elected. Nominees should not
serve on more than three boards of public companies in addition
to the Companys Board. The Board has also adopted a policy
that no person shall be eligible for election or reelection as a
director if that person will reach the age of 65 at the time of
that persons election or reelection, provided that a
director who reaches age 65 during his or her term, shall
complete the term for which that director was elected.
A shareholder may recommend a candidate to the Board and that
recommendation will be reviewed and evaluated by our Nominating
Committee. Our Committee will use the same procedures and
criteria for evaluating nominees recommended by shareholders as
it does for nominees selected by the Company. Shareholder
recommendations for Board candidates should be submitted to the
Companys Corporate Secretary, Steven Philpott at Umpqua
Holdings Corporations Legal Department, P.O.
Box 1560, Eugene, OR 97440.
In 2004, we received no recommendations for Board candidates
from shareholders who do not now sit on our Board. In 2004, we
hired Lee Koehn Associates, Inc. to recommend potential Board
candidates from the Portland area to our Nominating Committee.
Among others, Koehn recommended Bryan Timm, who the Nominating
Committee recommended for appointment and who was then appointed
to the Board in December 2004.
27
SHAREHOLDER COMMUNICATIONS
Our directors are active in their respective communities and
they receive comments, suggestions, recommendations and
questions from shareholders, customers and other interested
parties on an ongoing basis. Our directors are encouraged to
share those questions, comments and concerns with other
directors and with our CEO. Comments and questions directed to
our Board should be submitted to the Companys Corporate
Secretary, Steven Philpott at Umpqua Holdings Corporations
Legal Department, P.O. Box 1560, Eugene, OR 97440. These
comments will be communicated to the Board at its next regular
meeting. No communications of this type were received from
shareholders in 2004. The Company has no policy regarding the
attendance of directors at the annual meeting of shareholders.
Three directors attended the 2004 annual meeting.
Information Available To Shareholders
Our annual report is being mailed to shareholders with this
proxy statement. Additional copies of the annual report may be
obtained without charge by writing to Investor Relations, Umpqua
Holdings Corporation, One SW Columbia Street, Suite 1200,
Portland, Oregon 97258.
We are a reporting company under the Securities Exchange Act of
1934 and file annual, quarterly and current reports, proxy
statements and other information with the Securities and
Exchange Commission. You may read and copy any document we file
with the SEC at its public reference facility at 450 Fifth
Street, N.W., Washington, D.C. 20549. You can request
copies of these documents by writing to the SEC and paying a fee
for the copying costs. Please call the SEC at 1-800-SEC-0330 for
further information regarding its public facilities. Our SEC
filings are also available to the public from the SECs web
site at www.sec.gov.
Our Form 10-K, including the financial statements and
schedules, is available free of charge on our website. Our
website. www.umpquaholdingscorp.com, includes an Investor
Relations section, which provides a link to our SEC filings. You
can also access the information through Umpqua Banks
Internet web site, www.umpquabank.com/investorrelations.
Shareholder Proposals
Any shareholder who wishes to submit a proposal for
consideration at our next annual meeting must submit the
proposal no later than December 17, 2005. A shareholder who
wishes to submit a proposal to be included in our next proxy and
proxy statement for the 2006 annual meeting must submit the
proposal no later than November 17, 2005.
28
APPENDIX A
AUDIT, COMPLIANCE AND GOVERNANCE COMMITTEE CHARTER
Purpose
The Audit, Compliance and Governance Committee shall carry out
the Boards overall responsibility with respect to:
(1) the integrity of the Companys financial
statements and the financial reporting process, (2) the
independent auditors qualifications and independence,
(3) the performance of the Companys internal audit
function and independent auditors, (4) the Companys
compliance with legal and regulatory requirements,
(5) oversight of the Companys system of internal
controls, including controls relating to operations, financial
reporting and compliance with laws and regulations and
(6) the credit review function.
The Audit, Compliance and Governance Committee shall review and
approve the report required by the rules of the Securities and
Exchange Commission (the SEC) to be included in the
Companys annual proxy statement.
Committee Membership
The Audit, Compliance and Governance Committee shall consist of
no fewer than four members. All members of the Audit, Compliance
and Governance Committee shall meet the independence and
experience requirements of the Nasdaq Marketplace Rules and
applicable SEC rules and regulations. At least one member of the
Audit, Compliance and Governance Committee shall be qualified
and designated as an audit committee financial
expert as defined by SEC regulations. Audit, Compliance
and Governance Committee members shall not simultaneously serve
on the audit committees of more than two other public companies.
The Board shall appoint the members of the Audit, Compliance and
Governance Committee on the recommendation of the Board Chair.
The Board shall appoint the Committees members at the
Board meeting next following the Corporations annual
meeting of shareholders. The Board may replace a Committee
member at any time.
Committee
Chair
The Board shall appoint one of the Committee members as the
Committee Chair. The Committee may appoint one of its members as
Vice Chair, to carry out the duties of the Committee Chair in
his or her absence.
Meetings
The Audit, Compliance and Governance Committee shall meet as
often as it determines, but at least quarterly. The Audit,
Compliance and Governance Committee shall meet periodically with
management, the internal auditors and the independent auditors
and it shall regularly meet in executive sessions, without
management present. The Committee Chair may request any officer
or employee of the Company or the Companys outside counsel
or independent auditor to attend a meeting of the Committee or
to meet with any members of, or consultants to, the Committee.
Committee
Reports
The Committee Chair shall report the Committees activities
and actions to the Board at the regular Board meeting next
following each Committee meeting. The Committee may refer to the
Board any matter that the Committee believes should be addressed
by the Board. The Audit, Compliance and Governance Committee
shall review and reassess the adequacy of this Charter annually
and recommend any proposed changes to the Board for approval.
The Audit, Compliance and Governance Committee shall annually
review the Audit, Compliance and Governance Committees own
performance, as it relates to compliance with this Charter.
A-1
Committee Authority and
Responsibilities
The Audit, Compliance and Governance Committee shall have the
sole authority to appoint or replace the Companys
independent auditor (subject, if applicable, to shareholder
ratification). The Audit, Compliance and Governance Committee
shall be directly responsible for the compensation and oversight
of the work of the independent auditor (including resolution of
disagreements between management and the independent auditor
regarding financial reporting) for the purpose of preparing or
issuing an audit report or related work. The independent auditor
shall report directly to the Audit, Compliance and Governance
Committee.
The Audit, Compliance and Governance Committee shall pre-approve
all auditing services and permitted non-audit services
(including the fees and terms thereof) to be performed for the
Company by its independent auditor, subject to the
de minimus exceptions for non-audit services described in
Section 10A(i)(1)(B) of the Exchange Act, which are
approved by the Audit, Compliance and Governance Committee prior
to the completion of the audit. The Audit, Compliance and
Governance Committee may form and delegate authority to
subcommittees consisting of one or more members when
appropriate, including the authority to grant pre-approvals of
audit and permitted non-audit services, provided that decisions
of such subcommittee to grant pre-approvals shall be presented
to the full Audit, Compliance and Governance Committee at its
next scheduled meeting.
The Audit, Compliance and Governance Committee shall oversee
development and administration of the Companys corporate
governance structures and monitor the Companys compliance
with related legislation and regulations.
The Audit, Compliance and Governance Committee shall have the
authority, to the extent it deems necessary or appropriate, to
retain independent legal, accounting or other advisors. The
Company shall provide for appropriate funding, as determined by
the Audit, Compliance and Governance Committee, for payment of
compensation to the independent auditor for the purpose of
rendering or issuing an audit report and to any advisors
employed by the Audit, Compliance and Governance Committee.
The Audit, Compliance and Governance Committee shall have all of
the authority of the Board to act or exercise corporate powers
with respect to the following:
|
|
|
Financial Statement and Disclosure Matters |
1. Review and discuss with management and the independent
auditor the annual audited financial statements, including
disclosures made in managements discussion and analysis,
and recommend to the Board whether the audited financial
statements should be included in the Companys
Form 10-K.
2. Review and discuss with management and the independent
auditor all earnings releases prior to public issuance.
|
|
|
2.1 Management shall provide a draft of the Form 10-Q to
the Committee for review before it is filed. The members of the
Committee shall review it and management and the independent
auditor shall be available to respond to questions or concerns.
The Committee Chair, in his discretion, may call a Committee
meeting to discuss the 10-Q with management and the independent
auditor before it is filed. |
3. Discuss with management and the independent auditor
significant financial reporting issues and judgments made in
connection with the preparation of the Companys financial
statements, including any significant changes in the
Companys selection or application of accounting
principles, any major issues as to the adequacy of the
Companys internal controls and any special steps adopted
in light of material control deficiencies.
A-2
4. Review and discuss the periodic reports from the
independent auditors on:
|
|
|
a. All critical accounting policies and practices to be
used. |
|
|
b. All alternative treatments of financial information
within generally accepted accounting principles that have been
discussed with management, ramifications of the use of such
alternative disclosures and treatments, and the treatment
preferred by the independent auditor. |
|
|
c. Other material written communications between the
independent auditor and management, such as any management
letter or schedule of unadjusted differences. |
5. Discuss with management the Companys earnings
press releases, including the use of pro forma or
adjusted non-GAAP information, as well as financial
information and earnings guidance provided to analysts and
rating agencies. Such discussion may be done generally
(consisting of discussing the types of information to be
disclosed and the types of presentations to be made).
6. Discuss with management and the independent auditor the
effect of regulatory and accounting initiatives as well as
off-balance sheet structures on the Companys financial
statements.
7. Discuss with management the Companys major
financial risk exposures and the steps management has taken to
monitor and control such exposures, including the Companys
risk assessment and risk management policies.
8. Discuss with the independent auditor the matters
required to be discussed by Statement on Auditing Standards
No. 61 relating to the conduct of the audit, including any
difficulties encountered in the course of the audit work, and
restrictions on the scope of activities or access to requested
information, and any significant disagreements with management.
9. Review disclosures made to the Audit, Compliance and
Governance Committee by the Companys CEO and CFO during
their certification process for the Form 10-K and
Form 10-Q about any significant deficiencies in the design
or operation of internal controls or material weaknesses therein
and any fraud involving management or other employees who have a
significant role in the Companys internal controls.
|
|
|
Oversight of the Companys Relationship with the
Independent Auditor |
10. Review and evaluate the lead partner of the independent
auditor team.
11. Obtain and review a report from the independent auditor
at least annually regarding (a) the independent
auditors internal quality-control procedures, (b) any
material issues raised by the most recent internal
quality-control review, or peer review, of the firm, or by any
inquiry or investigation by governmental or professional
authorities within the preceding five years respecting one or
more independent audits carried out by the firm, (c) any
steps taken to deal with any such issues, and (d) all
relationships between the independent auditor and the Company.
Evaluate the qualifications, performance and independence of the
independent auditor, including considering whether the
auditors quality controls are adequate and the provision
of permitted non-audit services is compatible with maintaining
the auditors independence, and taking into account the
opinions of management and internal auditors. The Audit,
Compliance and Governance Committee shall present its
conclusions with respect to the independent auditor to the Board.
12. Ensure the rotation of the lead and concurring audit
partners every five (5) years and the rotation of other
audit partners every seven (7) years, or as otherwise
required by law. Consider whether, in order to assure continuing
auditor independence, it is appropriate to adopt a policy of
rotating the independent auditing firm on a regular basis.
13. Recommend to the Board policies for the Companys
hiring of employees or former employees of the independent
auditor who participated in any capacity in the audit of the
Company.
14. If appropriate, discuss with the national office of the
independent auditor issues on which the Companys audit
team consulted them and matters of audit quality and consistency.
A-3
15. Meet with the independent auditor prior to the audit to
discuss the planning and staffing of the audit.
|
|
|
Oversight of the Companys Internal Audit
Function |
16. Review, with the Companys CEO, the appointment
and replacement of the senior internal audit executive.
17. Review the audit plans, operational audit reports,
compliance audit reports and other significant reports prepared
by the internal audit department and managements responses
to those reports.
18. Discuss with the independent auditor and management the
internal audit department responsibilities, budget and staffing
and any recommended changes in the planned scope of the internal
audit.
|
|
|
Compliance/ Risk Management Oversight
Responsibilities |
19. Review and report to the Board on all state and federal
regulatory examination reports and managements response to
those reports.
20. Obtain from the independent auditor assurance that
Section 10A(b) of the Exchange Act has not been implicated.
21. Obtain reports from management, the Companys
senior internal auditing executive and the independent auditor
that the Company and its subsidiary/foreign-affiliated entities
are in conformity with applicable legal requirements and the
Companys Business Ethics and Conflict of Interest Code.
Review reports and disclosures of insider and affiliated party
transactions. Advise the Board with respect to the
Companys policies and procedures regarding compliance with
applicable laws and regulations and with the Companys
Business Ethics and Conflict of Interest Code.
22. Establish procedures for the receipt, retention and
treatment of complaints received by the Company regarding
accounting, internal accounting controls or auditing matters,
and the confidential, anonymous submission by employees of
concerns regarding questionable accounting or auditing matters.
23. Discuss with management and the independent auditor any
correspondence with regulators or governmental agencies and any
published reports that raise material issues regarding the
Companys financial statements or accounting policies.
24. Discuss with the Companys General Counsel legal
matters that may have a material impact on the financial
statements or the Companys compliance policies.
25. Periodically review the Companys insurance
coverage, to include property and casualty, directors and
officers insurance, entity errors and omissions, fiduciary
liability and other coverage carried by or recommended to the
Company.
|
|
|
Oversight of the Credit Review Function |
26. Review and approve the annual Credit Review Plan on an
annual basis.
27. Review activity reports, portfolio analysis, project
summaries and plan to actual status on a periodic basis.
28. Discuss with management, the credit review department
responsibilities, budget, staffing and any recommended changes
in planned scope.
|
|
|
Corporate Governance Responsibilities |
29. Review and report to the Board on the Companys
corporate governance structures, policies and procedures and
recommend changes, as appropriate.
30. Review, approve, disapprove and modify the following
policies: [list of policies omitted]
A-4
Limitation of
Committees Role
While the Audit, Compliance and Governance Committee has the
responsibilities and powers set forth in this Charter, it is not
the duty of the Audit, Compliance and Governance Committee to
plan or conduct audits or to determine that the Companys
financial statements and disclosures are complete and accurate
and are in accordance with generally accepted accounting
principles and applicable rules and regulations. These are the
responsibilities of management and the independent auditor.
A-5
APPENDIX B
UMPQUA HOLDINGS CORPORATION
2005 PERFORMANCE-BASED
EXECUTIVE INCENTIVE PLAN
1. Purposes. The purposes of this Performance-Based
Executive Incentive Plan are to enable Umpqua Holdings
Corporation to attract, retain, motivate and reward the best
qualified executive officers by providing them with the
opportunity to earn competitive compensation directly linked to
the Companys performance.
2. Definitions. Unless the context requires otherwise; the
following words as used in the Plan have the meanings ascribed
to each below:
|
|
|
(a) Board means the Board of Directors of the
Company. |
|
|
(b) Committee means the Compensation Committee
of the Board (or such other committee of the Board that the
Board shall designate from time to time) consisting of two or
more directors each of whom is an outside director
within the meaning of Section 162(m). |
|
|
(c) Company means Umpqua Holdings Corporation. |
|
|
(d) Covered Employee has the meaning set forth
in Section 162(m). |
|
|
(e) Participant means each person designated by
the Committee to participate in a Performance Period and who is
a Covered Employee or executive officer of the Company. |
|
|
(f) Performance Period means each calendar year
or multi-year cycle as determined by the Committee. |
|
|
(g) Plan means the 2005 Umpqua Holdings
Corporation Performance-Based Executive Incentive Plan, as set
forth herein and as hereafter amended from time to time. |
|
|
(h) Section 162(m) means
Section 162(m) of the Internal Revenue Code of 1986, as
amended, and any regulations promulgated thereunder. |
|
|
(i) Subsidiary means any corporation in which
the Company owns, directly or indirectly, stock representing
more than 50% of the voting power of all classes of stock
entitled to vote. |
3. Administration. The Committee shall administer
and interpret the Plan, provided that, in no event shall the
Plan be interpreted in a manner which would cause any award
intended to be qualified as performance-based compensation under
Section 162(m) to fail to so qualify. The Committee shall
establish the performance targets for any Performance Period in
accordance with Section 4 and certify whether such
performance targets have been obtained. Any determination made
by the Committee under the Plan shall be final and conclusive.
The Committee may employ such legal counsel, consultants and
agents (including counsel or agents who are employees of the
Company or a Subsidiary) as it may deem desirable for the
administration of the Plan and may rely upon any opinion
received from any such counsel or consultant or agent and any
computation received from such consultant or agent. All expenses
incurred in the administration of the Plan, including, without
limitation, for the engagement of any counsel, consultant or
agent, shall be paid by the Company. No member or former member
of the Board or the Committee shall be liable for any act,
omission, interpretation, construction or determination made in
connection with the Plan other than as a result of such
individuals willful misconduct.
4. Incentives.
|
|
|
(a) Performance Criteria. Within 90 days after
each Performance Period begins (or such other date as may be
required or permitted under Section 162(m)), the Committee
shall establish for each Participant: (i) performance
targets for the Company that must be satisfied in order for a
Participant to receive an incentive payment for such Performance
Period and (ii) target awards that correspond the
performance targets for such Performance Period. Unless the
Committee determines at the time |
B-1
|
|
|
of grant not to qualify the award as performance-based
compensation under Section 162(m), any such performance
objectives will be based upon the relative or comparative
achievement of one or more of the following criteria, as
determined by the Committee for the Performance Period:
(i) fully diluted earnings per share of the Company,
(ii) supervisory rating issued by federal or state
regulatory agencies of the Company and any of its subsidiaries,
and (iii) Efficiency Ratio of the Companys subsidiary
bank. Efficiency Ratio is total non-interest expense divided by
the sum of net interest income before the provision for loan
losses and non-interest income, adjusted for tax equivalent
yields. |
|
|
(b) Maximum Amount Payable. The aggregate amount of
all awards to any Participant for any Performance Period which
this Plan shall not exceed 150 percent of base compensation. |
|
|
(c) Negative Discretion. Notwithstanding anything
else contained in this Section 4 to the contrary, the
Committee shall have the right, in its absolute discretion, to: |
|
|
|
(i) reduce or eliminate the amount otherwise payable to any
Participant under Section 4(b) based on the
Participants or the Companys performance, the
termination of Participants employment prior to the last
day of the Performance Period or any other factors that the
Committee, in its discretion, shall deem appropriate, and |
|
|
(ii) establish rules or procedures that have the effect of
limiting the amount payable to each Participant to an amount
that is less than the maximum amount otherwise authorized under
Section 4(b). |
5. Payment. Except as otherwise provided hereunder,
payment of any incentive amount determined under Section 4
shall be made to each Participant as soon as practicable after
the Committee certifies that one or more of the applicable
performance objectives have been attained.
6. Form of Payment. Incentives payable under the
Plan are payable at the discretion of the Committee in cash, or
a combination of cash and Company common stock awards.
7. General Provisions.
|
|
|
(a) Effectiveness of the Plan. The Plan shall be
effective with respect to calendar years beginning on or after
January 1, 2005 and ending on or before December 31,
2008, unless the term hereof is extended by action of the Board. |
|
|
(b) Amendment and Termination. The Board or the
Committee may at any time amend, suspend, discontinue or
terminate the Plan; provided, however, that no such action shall
be effective without approval by the shareholders of the Company
to the extent necessary to continue to qualify the amounts
payable hereunder to Covered Employees as performance-based
compensation under Section 162(m). |
|
|
(c) Designation of Beneficiary. Each Participant may
designate a beneficiary or beneficiaries (which beneficiary may
be an entity other than a natural person) to receive any
payments which may be made following the Participants
death. Such designation may be changed or canceled at any time
without the consent of any such beneficiary. Any such
designation, change or cancellation must be made in a form
approved by the Committee and shall not be effective until
received by the Committee. If no beneficiary has been named, or
the designated beneficiary or beneficiaries shall have
predeceased the Participant, the beneficiary shall be the
Participants spouse or, if no spouse survives the
Participant, the Participants estate. If a Participant
designates more than one beneficiary, the rights of such
beneficiaries shall be payable in equal shares, unless the
Participant has designated otherwise. |
|
|
(d) No Right of Continued Employment. Nothing in
this Plan shall be construed as conferring upon any Participant
any right to continue in the employment of the Company or any of
its Subsidiaries. |
|
|
(e) No Limitation on Corporate Actions. Nothing
contained in the Plan shall be construed to prevent the Company
or any Subsidiary from taking any corporate action which is
deemed by it to be |
B-2
|
|
|
appropriate or in its best interest, whether or not such action
would have an adverse effect on any awards made under the Plan.
No employee, beneficiary or other person shall have any claim
against the Company or any Subsidiary as a result of any such
action. |
|
|
(f) Non-alienation of Benefits. Except as expressly
provided herein, no Participant or beneficiary shall have the
power or right to transfer, anticipate, or otherwise encumber
the Participants interest under the Plan. The
Companys obligations under this Plan are not assignable or
transferable except to (i) a corporation which acquires all
or substantially all of the Companys assets or
(ii) any corporation into which the Company may be merged
or consolidated. The provisions of the Plan shall inure to the
benefit of each Participant and the Participants
beneficiaries, heirs, executors, administrators or successors in
interest. |
|
|
(g) Withholding. Any amount payable to a Participant
or a beneficiary under this Plan shall be subject to any
applicable Federal, state and local income and employment taxes
and any other amounts that the Company or a Subsidiary is
required to deduct and withhold from such payment. |
|
|
(h) Severability. If any provision of this Plan is
held unenforceable, the remainder of the Plan shall continue in
full force and effect without regard to such unenforceable
provision and shall be applied as though the unenforceable
provision were not contained in the Plan. |
|
|
(i) Governing Law. The Plan shall be construed in
accordance with and governed by the laws of the State of Oregon,
without reference to the principles of conflict of laws. |
|
|
(j) Headings. Headings are inserted in this Plan for
convenience of reference only and are to be ignored in a
construction of the provisions of the Plan. |
B-3
|
|
|
|
|
|
|
Mark Here for Address Change or Comments
|
|
o |
|
|
SEE REVERSE SIDE |
|
|
|
|
|
|
|
The Board of Directors nominated all of these nominees. |
|
FOR all nominees listed below except as marked to the contrary |
|
WITHHOLD AUTHORITY to vote for all nominees listed below |
1.
|
|
Election of Directors.
|
|
o
|
|
o |
|
|
INSTRUCTION: To withhold authority for any individual, strike a line through the nominees name. |
|
|
Nominees for terms expiring with the 2008 annual meeting: |
|
|
|
01 Allyn C. Ford |
|
|
02 Diane D. Miller |
|
|
03 Ronald F. Angell |
|
|
04 Bryan L. Timm |
|
|
|
Nominee for a term expiring with the 2007 annual meeting: |
|
|
05 Thomas W. Weborg |
|
|
|
Nominee for a term expiring with the 2006 annual meeting: |
|
|
06 Theodore S. Mason |
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR
|
|
AGAINST
|
|
ABSTAIN |
2.
|
|
Adoption of the Umpqua Holdings Corporation 2005 Performance-Based Executive Incentive Plan.
|
|
o
|
|
o
|
|
o |
|
The Board of Directors recommends a vote FOR this plan. |
|
3. |
|
Other Matters. At the discretion of the proxy holder, on such other business as may properly come before the meeting and any adjournments or postponements thereof. |
The shares represented by this proxy will be voted as specified above, but if no specification is
made, this proxy will be voted FOR the election of all nominees and
FOR the adoption of the Incentive Plan. The appointed proxies may vote in their discretion as to
other matters that may come before the meeting.
|
|
|
|
|
|
|
WILL ATTEND |
|
|
If you plan to attend the Annual Meeting, please mark the WILL ATTEND box
|
|
o
|
|
Choose MLinkSM for Fast, easy and secure 24/7 online access to your future proxy
materials, investment plan statements, tax documents and more. Simply log on to Investor
ServiceDirect® at www.melloninvestor.com/isd where step-by-step instructions will prompt you through enrollment. |
NOTE: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney,
executor, administrator, trustee or guardian, please give full title as such. A corporation must
sign its name by the president or other authorized officer.
5 Detach here from proxy voting card 5
Vote by Internet or Telephone or Mail
24 Hours a Day, 7 Days a Week
Internet and telephone voting is available through 11:59 PM EST
the day prior to annual meeting day.
Your telephone or Internet vote authorizes the named proxies to vote your shares in the same manner
as if you marked, signed and returned your proxy card.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Internet
|
|
|
|
|
|
Telephone
|
|
|
|
|
|
Mail |
|
|
http://www.proxyvoting.com/umpq
|
|
|
|
|
|
1-866-540-5760 |
|
|
|
|
|
|
|
|
Use the Internet to vote your proxy. Have your proxy card in hand when you access the web site.
|
|
|
OR
|
|
|
Use any touch-tone telephone to vote your proxy. Have your proxy card in hand when you call.
|
|
|
OR
|
|
|
Mark, sign and date your proxy card and return it in the enclosed postage-paid envelope. |
|
|
|
|
|
|
|
|
|
|
If you vote your proxy by Internet or by telephone,
you do NOT need to mail back your proxy card.
You can view the Annual Report and Proxy Statement
on the internet at: http://www.umpquaholdingscorp.com
REVOCABLE PROXY
UMPQUA HOLDINGS CORPORATION
ANNUAL MEETING OF SHAREHOLDERS
MAY 6, 2005
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS
The undersigned appoints Raymond P. Davis and Allyn C. Ford, and each of them, proxies with power
of substitution to vote on behalf of the undersigned all shares of common stock of Umpqua Holdings
Corporation (the Company) at the Annual Meeting of
Shareholders to be held on May 6, 2005, and
any adjournments or postponements thereof, with all powers the undersigned would possess if
personally present, with respect to the following:
(Continued, and to be marked, dated and signed, on the other side)
Address Change/Comments (Mark the corresponding box on the reverse side)
5 Detach here from proxy voting card. 5
You can now access your Umpqua Holdings Corporation account online.
Access your Umpqua Holdings Corporation shareholder/stockholder account online via Investor
ServiceDirect ® (ISD).
Mellon Investor Services LLC, Transfer Agent for Umpqua Holdings Corporation, now makes it easy and
convenient to get current information on your shareholder account.
|
View account status |
|
|
View certificate history |
|
|
View book-entry information |
|
View payment history for dividends |
|
|
Make address changes |
|
|
Obtain a duplicate 1099 tax form |
|
|
Establish/change your PIN |
Visit us on the web at http://www.melloninvestor.com
For Technical Assistance Call 1-877-978-7778 between 9am-7pm
Monday-Friday Eastern Time
Investor ServiceDirect® is a registered trademark of Mellon Investor Services LLC