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14. |
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ | |
Filed by a Party other than the Registrant o | |
Check the appropriate box: |
o Preliminary Proxy Statement | |
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |
þ Definitive Proxy Statement | |
o Definitive Additional Materials | |
o Soliciting Material Pursuant to §240.14a-12 |
Callon Petroleum Company
Payment of Filing Fee (Check the appropriate box):
þ No fee required. | |
o Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
1) Title of each class of securities to which transaction applies: |
2) Aggregate number of securities to which transaction applies: |
3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
4) Proposed maximum aggregate value of transaction: |
5) Total fee paid: |
o Fee paid previously with preliminary materials. |
o Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
1) Amount Previously Paid: |
2) Form, Schedule or Registration Statement No.: |
3) Filing Party: |
4) Date Filed: |
1. | To elect one Class I director to hold office until the 2010 Annual Meeting of Shareholders; | ||
2. | To ratify the appointment of Ernst & Young LLP as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2007; and | ||
3. | To transact such other business as may properly come before the Annual Meeting or any adjournment or adjournments thereof. |
By Order of the Board of Directors /s/ Robert A. Mayfield Corporate Secretary |
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Company | ||||||
Name | Age | Position Since | Present Company Position | |||
Class I Director: |
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(Term Expires in 2007) |
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John C. Wallace |
68 | 1994 | Director; Nominee | |||
Class II Directors: |
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(Term Expires in 2008) |
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B. F. Weatherly |
62 | 1994 | Director, Executive Vice President and Chief Financial Officer | |||
Richard O. Wilson |
77 | 1995 | Director | |||
Class III Directors: |
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(Term Expires in 2009) |
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Fred L. Callon |
57 | 1994 | Director, Chairman of the Board, President, and Chief Executive Officer | |||
L. Richard Flury |
59 | 2004 | Director | |||
Other Executive Officers: |
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Robert A. Mayfield |
56 | 2000 | Corporate Secretary | |||
Thomas E. Schwager |
56 | 1997 | Vice President | |||
H. Clark Smith |
54 | 2001 | Chief Information Officer | |||
Rodger W. Smith |
57 | 1999 | Corporate Controller and Treasurer | |||
B. F. Weatherly |
62 | 2006 | Executive Vice President and Chief Financial Officer | |||
Stephen F. Woodcock |
55 | 1997 | Vice President |
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| No director who is an employee or former employee of the Company, or whose immediate family member is an executive officer or former executive officer of the Company, shall be considered independent until three years after such employment has ended; | ||
| No director who is receiving, or in the last three years has received, or whose immediate family member is receiving, or in the last three years has received, more than $100,000 per year in direct compensation from the Company, other than fees received in such directors capacity as a member of the Board or any Board committee and pension payments or other forms of deferred compensation for prior service (provided such compensation is not contingent in any way on continued service) shall be considered independent. Compensation received by an immediate family member for service as a non-executive employee of the Company need not be considered in determining independence; | ||
| No director who is, or in the past three years has been, affiliated with or employed by, or whose immediate family member is, or in the past three years has been, affiliated with or employed in a professional capacity by, a present or former internal auditor or independent auditing firm of the Company shall be considered independent; | ||
| No director who is, or in the past three years has been, employed as, or whose immediate family member is, or in the past three years has been, employed as, an executive officer by any company for which any executive officer of the Company serves as a member of its compensation committee (or, in the absence of a compensation committee, the board committee performing equivalent functions, or, in the absence of such committee, the Board of Directors) shall be considered independent; | ||
| No director who is an executive officer or an employee, or whose immediate family member is an executive officer, of a company that makes payments to, or receives payments from, the Company for property or services in an amount which, in any single fiscal year, exceeds the greater of $1,000,000 or 2% of such other companys consolidated gross revenue shall be considered independent until three years after such payments fall below such threshold; and |
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| An immediate family member includes a persons spouse, parents, children, siblings, mothers and fathers-in-law, sons and daughters-in-law, brothers and sisters-in-law, and anyone (other than domestic employees) who shares such persons home. When applying the three-year look-back provisions, it does not include individuals who are no longer immediate family members as a result of legal separation or divorce, or those who have died or become incapacitated. |
| Corporate Governance Principles; | ||
| Code of Business Conduct and Ethics; | ||
| Audit Committee Charter (attached as Exhibit A); | ||
| Compensation Committee Charter; | ||
| Nominating and Corporate Governance Committee Charter; and | ||
| Members serving on each of the Board of Directors Committees. |
| does not relate to the business or affairs of the Company or the functioning or constitution of the Board of Directors or any of its committees; | ||
| relates to routine or insignificant matters that do not warrant the attention of the Board of Directors; | ||
| is an advertisement or other commercial solicitation or communication; | ||
| is frivolous or offensive; or | ||
| is otherwise not appropriate for delivery to directors. |
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| the Audit Committees review of the audited financial statements; | ||
| discussion of the financial statements with management; | ||
| discussion with the Companys independent registered public accounting firm, Ernst & Young LLP, of the matters required to be discussed by auditing standards generally accepted in the United States of America, including the matters required to be discussed by SAS 61; | ||
| receipt from Ernst &Young LLP of the written disclosures and letter required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committees); | ||
| discussions with Ernst & Young LLP regarding its independence from the Company and its management; | ||
| Ernst & Young LLPs confirmation that it would issue its opinion that the consolidated financial statements present fairly, in all material respects, the financial position of the Company and its consolidated subsidiaries and the results of their operations and cash flows for the periods presented in conformity with accounting principles generally accepted in the United States of America; and | ||
| other matters the Audit Committee deemed relevant and appropriate. |
John C. Wallace, Chairman L. Richard Flury Richard O. Wilson |
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| review the compensation philosophy and strategy of the Company and consult with the CEO, as needed, regarding the role of the Companys compensation strategy in achieving the Companys objectives and performance goals and the short- and long-term interests of the Companys shareholders; | ||
| annually review market and industry data to assess the Companys competitive position with respect to the individual elements of total executive compensation to ensure the attraction, retention and appropriate reward of the Companys CEO and other executive officers; | ||
| administer the Companys incentive compensation and stock option and other equity based plans in which the CEO and other executive officers and employees may be participants; |
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| annually review and establish the base salary, incentive compensation, stock options, performance shares for the CEO and make recommendations to the Board with respect to compensation of the Companys other executive officers and employees; | ||
| annually review and approve corporate goals and objectives relevant to incentive compensation of the CEO and other executive officers and employees; | ||
| review, recommend, and discuss with management the compensation discussion and analysis section included in the Companys annual proxy statement; and | ||
| prepare an annual report on executive compensation for inclusion in the Companys proxy statement for the Annual Meeting of Shareholders. |
| identify and recommend to the Board individuals qualified to be nominated for election to the Board; | ||
| recommend to the Board the members and chairperson for each Board committee; | ||
| periodically review and assess the Companys Corporate Governance Principles and the Companys Code of Business Conduct and Ethics and make recommendations for changes thereto to the Board; | ||
| oversee the annual self-evaluation of the performance of the Board and the annual evaluation of the Companys management; and | ||
| recommend to the Board a successor to the CEO when a vacancy occurs. |
| personal characteristics, including such matters as integrity, age, education, diversity of background and experience, absence of potential conflicts of interest with the Company or its operations, and the availability and willingness to devote sufficient time to the duties of a director of the Company; | ||
| experience in corporate management, such as serving as an officer or former officer of a publicly held company; | ||
| experience in the Companys industry and with relevant social policy concerns; | ||
| experience as a board member of another publicly held company; | ||
| academic expertise in an area of the Companys operations; and | ||
| practical and mature business judgment. |
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Name and Address of | Common Stock (a) | |||||||
Beneficial Owner | Beneficial Ownership | Percent | ||||||
Directors: |
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Fred L. Callon |
575,769 | (b) | 2.75 | % | ||||
L. Richard Flury |
20,000 | (c) | * | |||||
John C. Wallace |
141,705 | (d) | * | |||||
B. F. Weatherly |
85,356 | (e) | * | |||||
Richard O. Wilson |
138,224 | (f) | * | |||||
Named Executive Officers: |
* | |||||||
Stephen F. Woodcock |
111,638 | (g) | * | |||||
Thomas E. Schwager |
8,927 | (h) | * | |||||
Rodger W. Smith |
42,989 | (i) | * | |||||
Directors and Executive Officers: |
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As a Group (10 persons) |
1,228,627 | (j) | 5.76 | % | ||||
Certain Beneficial Owners: |
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Wellington Management Company, LLP |
1,300,200 | (k) | 6.27 | % | ||||
75 State Street
Boston, MA 02109 |
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New York Life Investment Management, LLC. |
1,064,530 | (l) | 5.13 | % | ||||
51 Madison Avenue
New York, NY 10010 |
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Dimensional Fund Advisors LP |
1,689,800 | (m) | 8.14 | % | ||||
1299 Ocean Avenue
Santa Monica, CA 90401 |
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Barclays Global Investors, NA |
1,456,824 | (n) | 7.02 | % | ||||
45 Fremont Street
San Francisco, CA 94105 |
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Kennedy Capital Management, Inc. |
1,229,800 | (o) | 5.93 | % | ||||
10829 Olive Blvd.
St. Louis, MO 63141 |
* | Less than 1% | |
a) | Unless otherwise indicated, each of the persons listed in the table may be deemed to have sole voting and dispositive power with respect to such shares. Beneficial ownership does not include the unvested portion of performance stock awards due to lack of voting and disposition power. Percentage ownership of a holder or class of holders is calculated by dividing (i) the number of shares of common stock beneficially owned by such holder or class of holders plus the total number of shares of common stock underlying options exercisable within sixty days of March 19, 2007, by (ii) the total number of shares of common stock outstanding plus the total number of shares of common stock underlying options exercisable within sixty days of March 19, 2007, but not common stock underlying such securities held by any other person. | |
b) | Of the 575,769 shares beneficially owned by Fred L. Callon, 270,720 shares are owned directly by him; 92,170 shares are held by him as custodian for certain minor Callon family members; 11,504 shares are owned within the Companys Employee Savings and Protection Plan; and 201,375 shares are subject to options under the 1996 Plan, exercisable within 60 days. Shares indicated as owned by Mr. Callon do not include 24,904 shares of common stock owned by his |
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wife over whom he disclaims beneficial ownership and 65,800 shares of unvested performance stock. | ||
c) | Of the 20,000 shares beneficially owned by L. Richard Flury, 15,000 shares are owned directly by him and 5,000 shares are subject to options under the 1996 Plan, exercisable within 60 days. Shares indicated as owned by Mr. Flury do not include 15,000 shares of unvested performance stock. | |
d) | Of the 141,705 shares beneficially owned by John C. Wallace, 76,705 shares are owned directly by him; 15,000 shares are subject to options under the 1994 Plan, exercisable within 60 days; 45,000 shares are subject to options under the 1996 Plan, exercisable within 60 days; and 5,000 shares are subject to options under the 2002 Plan, exercisable within 60 days. Shares indicated as owned by Mr. Wallace do not include 15,000 shares of unvested performance stock. | |
e) | Of the 85,356 shares beneficially owned by B. F. Weatherly, 2,288 shares are owned within his personal IRA account; 18,024 shares are held in joint tenancy with his wife; 44 shares are owned within the Companys Employee Savings and Protection Plan; 15,000 shares are subject to options under the 1994 Plan, exercisable within 60 days; 45,000 shares are subject to options under the 1996 Plan, exercisable within 60 days; and 5,000 shares are subject to options under the 2002 Plan, exercisable within 60 days. Shares indicated as owned by Mr. Weatherly do not include 60,000 shares of unvested performance stock. | |
f) | Of the 138,224 shares beneficially owned by Richard O. Wilson, 66,405 shares are held in a family limited partnership; 6,819 shares are held in a Trust account; 15,000 shares are subject to options under the 1994 Plan, exercisable within 60 days; 45,000 shares are subject to options under the 1996 Plan, exercisable within 60 days; and 5,000 shares are subject to options under the 2002 Plan, exercisable within 60 days;. Shares indicated as owned by Mr. Wilson do not include 15,000 shares of unvested performance stock. | |
g) | Of the 111,638 shares beneficially owned by Stephen F. Woodcock, 13,556 are owned directly by him; 7,332 shares are owned within the Companys Employee Savings and Protection Plan; 69,000 shares are subject to options under the 1996 Plan, exercisable within 60 days; and 21,750 shares are subject to options under the 2002 Plan, exercisable within 60 days. Shares indicated as owned by Mr. Woodcock do not include 43,100 shares of unvested performance stock. | |
h) | Of the 8,927 shares beneficially owned by Thomas E. Schwager, 8,437 are owned directly by him; and 490 shares are owned within the Companys Employee Savings and Protection Plan. Shares indicated as owned by Mr. Schwager do not include 36,100 shares of unvested performance stock. | |
i) | Of the 42,989 shares beneficially owned by Rodger W. Smith, 5,069 shares are owned directly by him; 7,237 shares are owned within the Companys Employee Savings and Protection Plan; 28,000 shares are subject to options under the 1996 Plan, exercisable within 60 days; and 2,683 shares are subject to options under the 2002 Plan, exercisable within 60 days. Shares indicated as owned by Mr. Smith do not include 25,100 shares of unvested performance stock. | |
j) | Includes 59,000 shares subject to options under the 1994 Plan, exercisable within 60 days; 469,925 shares subject to options under the 1996 Plan, exercisable within 60 days; 53,483 shares subject to options under the 2002 Plan, exercisable within 60 days; and 36,104 shares are owned within the Companys Employee Savings and Protection Plan. Shares indicated as owned do not include 313,900 shares of unvested performance stock. | |
k) | Information is based upon a Schedule 13G/A filed with the Commission on February 14, 2007 by Wellington Management Company, LLP. In this Schedule 13G/A, Wellington represents that it has shared voting power with respect to 717,000 shares and shared dispositive power with respect to 1,300,200 shares of common stock. | |
l) | Information is based upon a Schedule 13G filed with the Commission on February 13, 2007 by New York Life Investment Management, LLC. In this Schedule 13G, New York Life represents that it has sole voting power and sole dispositive power with respect to 1,064,530 shares of common stock. |
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m) | Information is based upon a Schedule 13G/A filed with the Commission on February 9, 2007 by Dimensional Fund Advisors LP. In this Schedule 13G, Dimensional represents that it has sole voting power and sole dispositive power with respect to 1,689,800 shares of common stock. | |
n) | Information is based upon a Schedule 13G filed with the Commission on January 23, 2007 by Barclays Global Investors, NA., Barclays Global Fund Advisors, Barclays Global Investors, LTD., and Barclays Global Investors Japan Trust and Banking Company Limited, Barclays Global Investors Japan Limited. In this Schedule 13G, Barclays represents that it has sole voting power with respect to 1,390,856 shares of common stock and sole dispositive power with respect to 1,456,824 shares of common stock. | |
o) | Information is based upon a Schedule 13G filed with the Commission on February 13, 2007 by Kennedy Capital Management, Inc. (Kennedy). In this Schedule 13G, Kennedy represents that it has sole voting power with respect to 1,198,150 shares of common stock and sole dispositive power with respect to 1,229,800 shares of common stock. |
| To attract, retain and motivate qualified executives whose performance is key to the successful execution of our strategy and the achievement of our corporate goals; | ||
| To create a performance-oriented environment that rewards achievement of our short- and long-term strategic goals; |
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| To provide an executive compensation structure that is internally equitable based upon the level of responsibility of our executives; and | ||
| To align the interests of our executive officers with those of our shareholders. |
| base salary; | ||
| annual discretionary cash bonuses; | ||
| stock option and performance share awards granted periodically under our incentive plans; and | ||
| other benefits that, in most cases, are available to all salaried employees. |
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L. Richard Flury (Chairman) John C. Wallace Richard O. Wilson |
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Name | All Other | |||||||||||||||||||||||
and | Stock | Compen- | ||||||||||||||||||||||
Principal | Salary | Bonus | Awards | sation | Total | |||||||||||||||||||
Position | Year | ($) | ($)(2) | ($)(3) | ($) | ($)(2) | ||||||||||||||||||
Fred L. Callon |
2006 | 434,700 | | 118,852 | (4) | 55,350 | (9) | 819,969 | ||||||||||||||||
Chairman and Chief Executive Officer |
211,067 | (5) | ||||||||||||||||||||||
B. F. Weatherly |
2006 | 35,566 | (1) | | 69,100 | (6) | 44,983 | (10) | 243,733 | |||||||||||||||
Executive Vice |
79,150 | (7) | ||||||||||||||||||||||
President and Chief |
14,934 | (8) | ||||||||||||||||||||||
Financial Officer |
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Stephen F. Woodcock |
2006 | 217,726 | | 51,134 | (4) | 39,960 | (11) | 477,673 | ||||||||||||||||
Vice President |
168,853 | (5) | ||||||||||||||||||||||
Thomas E. Schwager |
2006 | 196,321 | | 48,370 | (4) | 39,866 | (12) | 419,640 | ||||||||||||||||
Vice President |
135,083 | (5) | ||||||||||||||||||||||
Rodger W. Smith |
2006 | 167,384 | | 34,550 | (4) | 39,216 | (13) | 338,241 | ||||||||||||||||
Corporate
Controller and Treasurer |
97,091 | (5) |
(1) | Mr. Weatherly joined the Company as Executive Vice President and Chief Financial Officer effective November 16, 2006. His annual salary is $350,000 per year. | |
(2) | As of April 11, 2007, no cash bonuses attributable to the Named Executive Officers for 2006 have been awarded. Although individual bonus amounts have not yet been determined, the Compensation Committee may award cash bonuses to be paid on or before April 23, 2007. Should such bonuses be awarded, this information will be reported on Form 8-K and filed with the SEC immediately following the award date. | |
(3) | Amounts calculated utilizing the provisions of Statement of Financial Accounting Standards No. 123R, Share-based Payments. See Note 3 of the consolidated financial statements in the Companys Annual Report for the year ended December 31, 2006 regarding assumptions underlying valuation of equity awards. | |
(4) | Represents current year amortization in accordance with FAS 123R of shares of common stock awarded on July 14, 2004 pursuant to the Companys 1994 Stock Incentive Plan. The closing price of the common stock on the New York Stock Exchange on the date of grant was $13.82 per share. Amortization for the period represents twelve of the sixty-month vesting period. Does not include an estimated forfeiture rate of 7.5%. | |
(5) | Represents current year amortization in accordance with FAS 123R of shares of common stock awarded on August 21, 2006 pursuant to the Companys 1996 Stock Incentive Plan. The closing price of the common stock on the New York Stock Exchange on the date of grant was $15.83 per share. Amortization for the period represents vesting of 20% of the original award on the grant date plus four of the remaining forty-eight month vesting period. Does not include an estimated forfeiture rate of 7.5%. | |
(6) | Represents current year amortization in accordance with FAS 123R of shares of common stock awarded on July 14, 2004 pursuant to the Companys 1994 Stock Incentive Plan. The closing price of the common stock on the New York Stock Exchange on the date of grant was $13.82 per share. Amortization for the period represents twelve of the sixty-month vesting period. Does not include an estimated forfeiture rate of 7.5%. These shares were granted to Mr. Weatherly while serving as a non-management member of the Board of Directors. | |
(7) | Represents current year amortization in accordance with FAS 123R of shares of common stock awarded on August 21, 2006 pursuant to the Companys 1996 Stock Incentive Plan. The closing price of the common stock on the New York Stock Exchange on the date of grant was $15.83 per share. Shares vesting 100% on the grant date. These shares were granted to Mr. Weatherly while serving as a non-management member of the Board of Directors. | |
(8) | Represents current year amortization in accordance with FAS 123R of shares of common stock awarded on November 16, 2006 pursuant to the Companys 2006 Stock Incentive Plan. The closing price of the common stock |
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on the New York Stock Exchange on the date of grant was $15.93 per share. Amortization for the period represents one of the forty-eight month vesting period. Does not include an estimated forfeiture rate of 7.5%. | ||
(9) | All other compensation for Fred L. Callon consists of the following: $16,500 contributed by the Company to his 401(k) savings plan in cash, $5,500 representing the value of common stock contributed by the Company to his 401(k) savings plan, $3,264 associated with company provided life insurance, $16,526 representing the depreciation, maintenance and fuel costs associated with a company-provided automobile originally purchased in September 2004 for $44,598, and $13,560 associated with two personal term life insurance policies for which Mr. Callon is sole beneficiary and the premiums are paid by the Company. | |
(10) | All other compensation for B. F. Weatherly consists of the following: $673 contributed by the Company to his 401(k) savings plan in cash, $673 representing the value of common stock contributed by the Company to his 401(k) savings plan, $272 associated with company provided life insurance, and $865 representing the depreciation, maintenance and fuel costs associated with a company-provided automobile originally purchased in December 2006 for $35,000. During 2006, Mr. Weatherly also earned $35,000 in retainer fees as a non-management member of the Board of Directors and $7,500 as chairman of the Compensation Committee. | |
(11) | All other compensation for Stephen F. Woodcock consists of the following: $16,330 contributed by the Company to his 401(k) savings plan in cash, $5,443 representing the value of common stock contributed by the Company to his 401(k) savings plan, $3,264 associated with company provided life insurance, and $14,923 representing the depreciation, maintenance and fuel costs associated with a company-provided automobile originally purchased in January 2004 for $42,091. | |
(12) | All other compensation for Thomas E. Schwager consists of the following: $14,724 contributed by the Company to his 401(k) savings plan in cash, $4,908 representing the value of common stock contributed by the Company to his 401(k) savings plan, $3,264 associated with company provided life insurance, and $16,970 representing the depreciation, maintenance and fuel costs associated with a company-provided automobile originally purchased in October 2006 for $45,354. | |
(13) | All other compensation for Rodger W. Smith consists of the following: $12,554 contributed by the Company to his 401(k) savings plan in cash, $4,185 representing the value of common stock contributed by the Company to his 401(k) savings plan, $2,860 associated with company provided life insurance, and $19,617 representing the depreciation, maintenance and fuel costs associated with a company-provided automobile originally purchased in March 2006 for $43,994. |
Estimated Future | ||||||||||||||||||||
Payouts Under | ||||||||||||||||||||
Equity | ||||||||||||||||||||
Incentive Plan | Grant | |||||||||||||||||||
Awards | Date | |||||||||||||||||||
Thresh- | Maxi- | Fair | ||||||||||||||||||
old | Target | mum | Value | |||||||||||||||||
Name | Grant Date | (#) | ($) | (#) | ($) | |||||||||||||||
Fred L. Callon |
08/21/06 | | 50,000 | (1) | | 791,500 | ||||||||||||||
B. F. Weatherly |
08/21/06 | 5,000 | (1) | |||||||||||||||||
11/16/06 | | 45,000 | (2) | | 796,000 | |||||||||||||||
Stephen F. Woodcock |
08/21/06 | | 40,000 | (1) | | 633,200 | ||||||||||||||
Thomas E. Schwager |
08/21/06 | | 32,000 | (1) | | 506,560 | ||||||||||||||
Rodger W. Smith |
08/21/06 | | 23,000 | (1) | | 364,090 |
(1) | Represents performance shares awarded August 21, 2006 under the 1996 plan. The closing price on the New York Stock Exchange on the date of grant was $15.83 per share. Vesting provisions are 20% on the grant date and 20% on each anniversary date thereafter. Unvested shares do not carry voting rights until vesting occurs. On December 29, 2006 the closing price of the Companys common stock on the New York Stock Exchange was $15.03 per share. | |
(2) | Represents performance shares awarded November 16, 2006 under the 2006 plan. The closing price on the New York Stock Exchange on the date of grant was $15.93 per share. Vesting provisions are 25% on November 16, 2007 and 25% on each anniversary date thereafter. Unvested shares do not carry voting rights until vesting occurs. On December 29, 2006 the closing price of the Companys common stock on the New York Stock Exchange was $15.03 per share. |
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Option Awards | Stock Awards | |||||||||||||||||||
Number | ||||||||||||||||||||
of | ||||||||||||||||||||
Securities | Number of | Market | ||||||||||||||||||
Underlying | Shares or Units of | Value of Shares | ||||||||||||||||||
Unexercised | Option | Stock that | or Units of Stock | |||||||||||||||||
Options | Exercise | Option | have not | that have | ||||||||||||||||
(#) | Price | Expiration | Vested | not vested | ||||||||||||||||
Name | Exercisable | ($) | Date | (#) | ($) | |||||||||||||||
Fred L. Callon |
60,000 | (1) | 9.46875 | 08/20/2008 | | |||||||||||||||
110,000 | (2) | 10.50 | 03/23/2010 | | | |||||||||||||||
18,750 | (3) | 4.50 | 07/12/2012 | | | |||||||||||||||
12,625 | (4) | 3.70 | 08/23/2012 | | | |||||||||||||||
| | | 25,800 | (18) | 387,774 | (21) | ||||||||||||||
| | | 40,000 | (19) | 601,200 | (21) | ||||||||||||||
B. F. Weatherly |
5,000 | (5) | 9.46875 | 05/29/2008 | | | ||||||||||||||
5,000 | (6) | 10.9688 | 04/30/2009 | | | |||||||||||||||
5,000 | (7) | 15.3125 | 06/20/2007 | | | |||||||||||||||
5,000 | (8) | 13.5625 | 05/10/2010 | | | |||||||||||||||
20,000 | (9) | 10.50 | 07/25/2010 | | | |||||||||||||||
5,000 | (10) | 11.61 | 05/04/2011 | | | |||||||||||||||
5,000 | (11) | 6.05 | 05/08/2012 | | | |||||||||||||||
5,000 | (12) | 5.12 | 05/02/2013 | | | |||||||||||||||
5,000 | (13) | 12.40 | 05/06/2014 | | | |||||||||||||||
5,000 | (14) | 13.71 | 05/05/2015 | | | |||||||||||||||
| | | 15,000 | (18) | 225,450 | (21) | ||||||||||||||
| | | 45,000 | (20) | 676,350 | (21) | ||||||||||||||
Stephen F. Woodcock |
25,000 | (15) | 9.00 | 03/05/2009 | | | ||||||||||||||
44,000 | (2) | 10.50 | 03/23/2010 | | |
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Option Awards | Stock Awards | |||||||||||||||||||
Number | ||||||||||||||||||||
of | ||||||||||||||||||||
Securities | Number of | Market | ||||||||||||||||||
Underlying | Shares or Units of | Value of Shares | ||||||||||||||||||
Unexercised | Option | Stock that | or Units of Stock | |||||||||||||||||
Options | Exercise | Option | have not | that have | ||||||||||||||||
(#) | Price | Expiration | Vested | not vested | ||||||||||||||||
Name | Exercisable | ($) | Date | (#) | ($) | |||||||||||||||
13,250 | (3) | 4.50 | 07/12/2012 | | | |||||||||||||||
8,500 | (4) | 3.70 | 08/23/2012 | | | |||||||||||||||
| | | 11,100 | (18) | 166,833 | (21) | ||||||||||||||
| | | 32,000 | (19) | 480,960 | (21) | ||||||||||||||
Thomas E. Schwager |
| | | 10,500 | (18) | 157,815 | (21) | |||||||||||||
| | | 25,600 | (19) | 384,768 | (21) | ||||||||||||||
Rodger W. Smith |
8,000 | (15) | 9.00 | 03/05/2009 | | | ||||||||||||||
20,000 | (2) | 10.50 | 03/23/2010 | | | |||||||||||||||
1,600 | (16) | 4.50 | 07/12/2012 | | | |||||||||||||||
1,083 | (17) | 3.70 | 08/23/2012 | | | |||||||||||||||
| | | 7,500 | (18) | 112,725 | (21) | ||||||||||||||
| | | 17,600 | (19) | 264,528 | (21) |
(1) | Represents stock options awarded on August 20, 1998 which are 100% vested. | |
(2) | Represents stock options awarded on March 23, 2000 which are 100% vested. | |
(3) | Represents stock options awarded on July 12, 2002 which are 100% vested. | |
(4) | Represents stock options awarded on August 23, 2002 which are 100% vested. | |
(5) | Represents stock options awarded on May 29, 1998 which are 100% vested. | |
(6) | Represents stock options awarded on April 30, 1999 which are 100% vested. | |
(7) | Represents stock options awarded on June 20, 1997 which are 100% vested. | |
(8) | Represents stock options awarded on May 10, 2000 which are 100% vested. | |
(9) | Represents stock options awarded on July 25, 2000 which are 100% vested. | |
(10) | Represents stock options awarded on May 4, 2001 which are 100% vested. | |
(11) | Represents stock options awarded on May 8, 2002 which are 100% vested. | |
(12) | Represents stock options awarded on May 2, 2003 which are 100% vested. | |
(13) | Represents stock options awarded on May 6, 2004 which are 100% vested. | |
(14) | Represents stock options awarded on May 5, 2005 which are 100% vested. | |
(15) | Represents stock options awarded on March 5, 1999 which are 100% vested. | |
(16) | Represents 33% of the original award of stock options awarded on July 12, 2002 which are 100% vested. | |
(17) | Represents 33% of the original award of stock options awarded on August 23, 2002 which are 100% vested. | |
(18) | Represents 60% of the original award of the 2004 performance shares awarded July 14, 2004. Award vests 20% on July 14, 2005 and 20% on each anniversary thereafter. | |
(19) | Represents 80% of the original award of the 2006 performance shares awarded August 21, 2006. Award vests 20% on the grant date and 20% on each anniversary thereafter. | |
(20) | Represents 100% of the original award of 2006 performance shares awarded upon employment on November 16, 2006. | |
Award vest 25% over four years beginning November 16, 2007 and on each anniversary thereafter. | ||
(21) | Amounts calculated based on the December 29, 2006 closing price on the New York Stock Exchange of $15.03 per share. |
23
Option Awards | Stock Awards | |||||||||||||||
Number of | ||||||||||||||||
Shares | ||||||||||||||||
Number of | Value | Acquired | Value | |||||||||||||
Name of | Shares Acquired | Realized On | on | Realized on | ||||||||||||
Executive | on Exercise | Exercise | Vesting | Vesting | ||||||||||||
Officer | (#)(1) | ($) | (#) | ($) | ||||||||||||
Fred L. Callon |
37,500 | (1) | 300,188 | (3) | 8,600 | (9) | 151,403 | (11) | ||||||||
| | 10,000 | (10) | 158,300 | (12) | |||||||||||
B. F. Weatherly |
5,000 | (2) | 27,975 | (4) | 5,000 | (9) | 88,025 | (11) | ||||||||
5,000 | (1) | 29,175 | (5) | 5,000 | (10) | 79,150 | (12) | |||||||||
5,000 | (1) | 33,375 | (6) | | | |||||||||||
5,000 | (1) | 19,000 | (7) | | | |||||||||||
5,000 | (1) | 19,425 | (8) | | | |||||||||||
Stephen F. Woodcock |
17,500 | (1) | 140,088 | (3) | 3,700 | (9) | 65,139 | (11) | ||||||||
| | 8,000 | (10) | 126,640 | (12) | |||||||||||
Thomas E. Schwager |
| | 3,500 | (9) | 61,618 | (11) | ||||||||||
| | 6,400 | (10) | 101,312 | (12) | |||||||||||
Rodger W. Smith |
8,500 | (1) | 68,043 | (3) | 2,500 | (9) | 44,013 | (11) | ||||||||
| | 4,400 | (10) | 69,652 | (12) |
(1) | Represents options awarded on 08/23/1996. | |
(2) | Represents options awarded on 06/20/1996. | |
(3) | Represents the difference between fair market value of shares on the date of exercise of $20.005per share and the option price of $12.00 per share. | |
(4) | Represents the difference between fair market value of shares on the date of exercise of $19.345 per share and the option price of $13.75 per share. | |
(5) | Represents the difference between fair market value of shares on the date of exercise of $17.835 per share and the option price of $12.00 per share. | |
(6) | Represents the difference between fair market value of shares on the date of exercise of $18.675 per share and the option price of $12.00 per share. | |
(7) | Represents the difference between fair market value of shares on the date of exercise of $15.80 per share and the option price of $12.00 per share. | |
(8) | Represents the difference between fair market value of shares on the date of exercise of $15.885 per share and the option price of $12.00 per share. | |
(9) | Represents a 20% vesting of performance shares awarded July 14, 2004. | |
(10) | Represents a 20% vesting of performance shares awarded August 21, 2006. | |
(11) | Computed based on the fair market value of the common stock on the date of vesting equal to $17.605 per share. | |
(12) | Computed based on the fair market value of the common stock on the date of vesting equal to $15.83 per share. |
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Accelerated | Continued | |||||||||||||||||||||||
Base | Cash | Stock Award | Employee | |||||||||||||||||||||
Name and | Salary | Bonus | Vesting | Benefits | Other | Total | ||||||||||||||||||
Reason for Termination | ($)(5) | ($)(5) | ($)(6) | ($)(5)(7) | ($) | ($) | ||||||||||||||||||
Fred L. Callon |
||||||||||||||||||||||||
Change in Control (1) |
1,304,100 | 226,667 | 988,974 | 67,546 | 873,896 | (8) | 3,461,183 | |||||||||||||||||
Termination for Good Reason (2) |
| | 387,774 | | | 387,774 | ||||||||||||||||||
Termination for Cause (3) |
| | | | | | ||||||||||||||||||
Death, Disability, or
Retirement (4) |
| | 988,974 | | | 988,974 | ||||||||||||||||||
Voluntary termination |
| | | | | | ||||||||||||||||||
B. F. Weatherly |
||||||||||||||||||||||||
Change in Control (1) |
| | 901,800 | | | 901,800 | ||||||||||||||||||
Termination for Good Reason (2) |
| | | | | | ||||||||||||||||||
Termination for Cause (3) |
| | | | | | ||||||||||||||||||
Death, Disability, or
Retirement (4) |
| | 901,800 | | | 901,800 | ||||||||||||||||||
Voluntary termination |
| | | | | | ||||||||||||||||||
Stephen F. Woodcock |
||||||||||||||||||||||||
Change in Control (1) |
| | 647,793 | | | 647,793 | ||||||||||||||||||
Termination for Good Reason (2) |
| | 166,833 | | | 166,833 | ||||||||||||||||||
Termination for Cause (3) |
| | | | | | ||||||||||||||||||
Death, Disability, or
Retirement (4) |
| | 647,793 | | | 647,793 | ||||||||||||||||||
Voluntary termination |
| | | | | | ||||||||||||||||||
Thomas E. Schwager |
||||||||||||||||||||||||
Change in Control (1) |
| | 542,583 | | | 542,583 | ||||||||||||||||||
Termination for Good Reason (2) |
| | 157,815 | | | 157,815 | ||||||||||||||||||
Termination for Cause (3) |
| | | | | | ||||||||||||||||||
Death, Disability, or
Retirement (4) |
| | 542,583 | | | 542,583 | ||||||||||||||||||
Voluntary termination |
| | | | | |
25
Accelerated | Continued | |||||||||||||||||||||||
Base | Cash | Stock Award | Employee | |||||||||||||||||||||
Name and | Salary | Bonus | Vesting | Benefits | Other | Total | ||||||||||||||||||
Reason for Termination | ($)(5) | ($)(5) | ($)(6) | ($)(5)(7) | ($) | ($) | ||||||||||||||||||
Rodger W. Smith |
||||||||||||||||||||||||
Change in Control (1) |
| | 377,253 | | | 377,253 | ||||||||||||||||||
Termination for Good Reason (2) |
| | 112,725 | | | 112,725 | ||||||||||||||||||
Termination for Cause (3) |
| | | | | | ||||||||||||||||||
Death, Disability, or
Retirement (4) |
| | 377,253 | | | 377,253 | ||||||||||||||||||
Voluntary termination |
| | | | | |
(1) | The award agreements under which performance shares were issued to our named executive officers provide for accelerated vesting upon a change in control or termination of employment for good reason or upon death, disability or retirement. In addition, Fred L. Callon is a party to a Severance Compensation Agreement with the Company that provides for benefits in the event of a change in control or termination of employment. See Employment Agreements, Termination of Employment and Change-in-Control Arrangements and footnote 8 below. Change in Control is generally defined consistent with industry standards. | |
(2) | Termination for Good Reason is generally defined as voluntary termination following the Companys failure to maintain and continue the executives title or position, compensation, employee benefits, duties, responsibilities and status with the Company as in effect at the date the award. The definition also includes the mandatory relocation in excess of a fifty (50) mile radius of Natchez, MS. | |
(3) | Termination for Cause is generally defined as willful misconduct or intentional and continual neglect of duties which may continue after the employee has had a reasonable opportunity to correct the same, commission of fraud or embezzlement, any action intended to harm the Company, theft or conviction of a felony. | |
(4) | Disability is generally defined as the employees inability to carry out the normal and usual duties of his employment on a full-time basis for an entire period of six (6) continuous months together with the reasonable likelihood, as determined by the Board of Directors after consultation of a qualified physician, will be unable to carry out his normal and usual duties of employment. Retirement is generally defined as the employees attainment of an age which the Board of Directors determines to be consistent with normal retirement age. | |
(5) | The amount has been computed based on the provisions contained in Mr. Callons Severance Compensation Agreement. | |
(6) | The amounts are computed based on unvested stock awards at December 31, 2006 using the closing price of the Companys common stock on the New York Stock Exchange on December 29, 2006, the last trading day for 2006, at $15.03 per share. | |
(7) | Benefits consist of thirty-six months of employer provided family medical and dental insurance, life insurance, dependent life insurance, accidental death coverage and disability coverage. | |
(8) | Amount represents an estimated tax gross-up assuming a change in control on December 31, 2006. Due to Mr. Callons annual salary, bonuses, his taxable income from the vesting of performance shares, and the exercise of options during the last five years (which is included for purposes of calculating base compensation under Section 280G), we estimate that there would be excise taxes imposed on him and a corresponding payment by the Company. The applicable tax rates for purposes of computing the IRC Section 4999 excise tax gross-up were as follows: 35% (Federal); 5% (MS state); 1.45% (Medicare), and 20% (IRC Section 4999). |
26
Fees | ||||||||||||||||||||
Earned | ||||||||||||||||||||
or Paid | Stock | Option | All Other | |||||||||||||||||
in Cash | Awards | Awards | Compensation | Total | ||||||||||||||||
Name | ($)(1) | ($)(5) | ($) | ($)(9) | ($) | |||||||||||||||
L. Richard Flury |
50,000 | (2) | 57,950 | (6) | | | 187,100 | |||||||||||||
79,150 | (8) | |||||||||||||||||||
John C. Wallace |
60,000 | (3) | 69,100 | (7) | | 180,225 | 388,475 | |||||||||||||
79,150 | (8) | |||||||||||||||||||
Richard O. Wilson |
42,500 | (4) | 69,100 | (7) | | 100,475 | 291,225 | |||||||||||||
79,150 | (8) |
27
(1) | Does not include reimbursement of expenses associated with attending the Board meetings. | |
(2) | Represents annual retainer of $40,000 and an additional $10,000 for acting as chairman of both the Nominating and Corporate Governance Committee and the Compensation Committee, each for a portion of the year. | |
(3) | Represents annual retainer of $40,000 and an additional $20,000 per year for acting as chairman of the Audit Committee. | |
(4) | Represents annual retainer of $40,000 and an additional $2,500 for acting as the chairman of the Nominating and Corporate Governance Committee for the fourth quarter 2006. | |
(5) | Amounts calculated utilizing the provisions of Statement of Financial Accounting Standards No. 123R, Share-based Payments. See Note 3 of the consolidated financial statements in the Companys Annual Report for the year ended December 31, 2006 regarding assumptions underlying valuation of equity awards. | |
(6) | Represents current year amortization in accordance with FAS 123R of 25,000 shares of common stock awarded on August 19, 2004. The shares awarded in 2004 had a fair market value of $11.59 on the date of the award with vesting over a five-year period. Amortization represents twelve of the sixty-month amortization period. The grant date fair value of the original award was $289,750. | |
(7) | Represents current year amortization in accordance with FAS 123R of 25,000 shares of common stock awarded on July 14, 2004. The shares awarded in 2004 had a fair market value of $13.82 on the date of the award with vesting over a five-year period. Amortization represents twelve of the sixty-month amortization period. The grant date fair value of the original award was $345,500. | |
(8) | Represents current year amortization in accordance with FAS 123R of 5,000 shares awarded on August 21, 2006. The shares awarded in 2006 had a fair market value of $15.83 on the date of the award with 100% vesting on the date of the award. The grant date fair value of the original award was $79,150. | |
(9) | Represents income associated with various 2006 exercises of stock options awarded in prior years. Combined amount is measured based on the difference between the fair market price of the common stock on the date of exercise and the option price on the date of exercise. | |
(10) | At December 31, 2006, Messrs. Flury, Wallace and Wilson held outstanding stock options to acquire 5,000, 65,000, and 65,000 shares, respectively, which are 100% vested. Also on that date, Messrs. Flury, Wallace and Wilson have unvested performance shares totaling 15,000 each. |
Number of securities | ||||||||||||
to be issued upon | Weighted Average | Number of securities remaining | ||||||||||
exercise of | exercise price of | available for future issuance under | ||||||||||
outstanding options | outstanding options | equity compensation plans | ||||||||||
(#) | ($) | (excluding securities reflected in | ||||||||||
Plan | (a) | (b) | columns (a) | |||||||||
1994 Plan (1) |
59,000 | 10.48 | | |||||||||
1996 Plan (1) |
568,925 | 10.53 | | |||||||||
2002 Plan (2) |
112,300 | 6.61 | 18,166 | |||||||||
2006 Plan (1) |
| | 455,000 |
(1) | Plan approved by the Companys shareholders. | |
(2) | Plan was adopted as a broadly based plan which did not require shareholder approval. See Stock-Based Incentive Compensation Plans 2002 Plan for a description of the material terms of the Plan. |
28
29
By Order of the Board of Directors /s/ Fred L. Callon Chairman, President and Chief Executive Officer |
||||
30
1. | Purpose. The purpose of the Committee is to oversee (i) the integrity of the Companys financial statements and disclosures, (ii) the Companys compliance with legal and regulatory requirements, (iii) the qualifications, independence and performance of the Companys independent auditing firm (the External Auditor), (iv) the performance of the Companys internal audit function and External Auditors, (v) the Companys internal control systems, and (vi) the Companys procedures for monitoring compliance with the Companys Code of Business Conduct and Ethics. | |
2. | Committee Members. |
2.1. | Composition and Appointment. The Committee shall consist of three (3) or more members of the Board. The Board shall designate members of the Committee. The members and Chairperson of the Committee shall be appointed by the Board on the recommendation of the Nominating and Corporate Governance Committee. Membership on the Committee shall rotate at the Boards discretion. The Board shall fill vacancies on the Committee and may remove a Committee member from the membership of the Committee at any time without cause. Members shall serve until their successors are appointed by the Board. | ||
2.2. | Independence. Each member of the Committee must meet the independence requirements of the New York Stock Exchange (NYSE) and applicable state and federal law, including the rules and regulations of the Securities and Exchange Commission (SEC). | ||
2.3. | Financial Literacy. Each member of the Committee shall, in the Boards judgment, be financially literate or must become financially literate within a reasonable period of time after such members appointment to the Committee. At least one member of the Committee shall, in the Boards judgment, have accounting or related financial management expertise. In addition, in connection with the preparation of any reports regarding the financial experience of the members of the Committee to be included in the Companys periodic public reports, the Board shall determine with respect to each member of the Committee whether or not, in the Boards judgment, such member is an audit committee financial expert, as such term is defined by the SEC. | ||
2.4. | Subcommittees. The Committee shall have the authority to delegate authority and responsibilities to subcommittees; provided that no subcommittee shall consist of less than two members. | ||
2.5. | Simultaneous Service on Other Audit Committees. If a member of the Committee serves on the audit committee (or, in the absence of an audit committee, the board committee performing equivalent functions, or, in the absence of such committee, the board of directors) of more than two (2) other |
31
public companies, the Board must affirmatively determine that such simultaneous service on multiple audit committees will not impair the ability of such member to serve on the Committee. The basis for the Boards determination shall be disclosed in the Companys proxy statement prepared in connection with its annual meeting of stockholders. |
3. | Authority. |
3.1. | Education. To help ensure that the members of the Committee have the proper knowledge to perform their responsibilities, Committee members shall have the authority, at the Companys expense, to attend outside educational programs, retain outside professionals to conduct educational programs and undertake other appropriate steps to keep current with developments in accounting, disclosure, risk management, internal controls, auditing and other matters that are relevant to the carrying out of the Committees responsibilities. | ||
3.2. | Advisors. The Committee shall have the authority to retain, at the Companys expense, independent legal, financial and other advisors (Advisors) it deems necessary to fulfill its responsibilities. | ||
3.3. | Investigations. The Committee shall have the authority to conduct investigations that it deems necessary to fulfill its responsibilities. | ||
3.4. | Information. The Committee shall have the authority to require any officer, director or employee of the Company, the Companys outside legal counsel and the External Auditor to meet with the Committee and any of its Advisors and to respond to the Committees inquiries. The Committee shall have full access to the books, records and facilities of the Company in carrying out its responsibilities. | ||
3.5. | Funding. The Committee shall have the authority to determine, on behalf of the Company, the compensation of (i) the External Auditor for its services in rendering an audit report and (ii) any Advisors employed by the Company pursuant to Section 3.2. |
32
4. | Meetings. |
4.1. | Frequency of Meetings. The Committee shall meet, or otherwise discuss, at least once per fiscal quarter in connection with (i) its review of the Companys financial statements and the disclosures that are to be included in the Companys Form 10-Q and Form 10-K filings with the SEC, including the disclosures under Managements Discussion and Analysis of Financial Condition and Results of Operations and (ii) the preparation of the Committees report to be included in the Companys proxy statement in connection with the Companys annual meeting of stockholders pursuant to Section 10.4 below. The Chairperson may call a special meeting at any time he or she deems advisable. | ||
4.2. | Executive Sessions. The Committee shall maintain free and open communication with (i) the Companys chief executive officer (CEO), (ii) the Companys chief financial officer (CFO) being responsible for all financial matters and overseeing internal auditing (Internal Auditor), (iii) the External Auditor, and (iv) the Companys general counsel, or outside legal counsel retained for general corporate purposes, (General Counsel) and shall periodically meet in separate executive (private) sessions with each such person and other members of the Companys management to discuss any matters that the Committee or any such person believes should be discussed privately with the Committee. | ||
4.3. | Minutes. Minutes of each meeting of the Committee shall be kept by the corporate secretary to document the discharge by the Committee of its responsibilities. A copy thereof shall be incorporated with and into the next regularly scheduled meeting of the Board. | ||
4.4. | Quorum. A quorum shall consist of the greater of one-half of the Committees membership or two persons. The act of a majority of the Committee members present at a meeting at which a quorum is present shall be the act of the Committee. | ||
4.5. | Agenda. The Chairperson of the Committee shall prepare an agenda for each meeting of the Committee, in consultation with Committee members and any appropriate member of the Companys management or staff, as necessary. As requested by the Chairperson, members of the Companys management and staff shall assist the Chairperson with the preparation of any background materials necessary for any Committee meeting. | ||
4.6. | Presiding Officer. The Chairperson of the Committee shall preside at all Committee meetings. If the Chairperson is absent at a meeting, a majority of the Committee members present at a meeting shall appoint a different presiding officer for that meeting. |
5. | External Auditor Oversight. |
5.1. | Selection and Evaluation. Subject to shareholder ratification, if such ratification is required by applicable law or the certificate of incorporation or the bylaws of the Company, the Committee shall have sole responsibility for the appointment, retention, oversight, termination and replacement of the External Auditor and for the approval of all audit and engagement fees. The Committee |
33
shall annually, following the completion of the audit reports and at such other times as it deems appropriate, evaluate the performance of the External Auditor, including a specific evaluation of the External Auditors lead (or coordinating) audit partner having primary responsibility for the Companys audit. | |||
5.2. | Pre-Approval of External Auditor Services. |
5.2.1. | Committee Pre-Approval. No audit services or non-audit services shall be provided to the Company by the External Auditor unless first pre-approved by the Committee and unless permitted by applicable securities laws and the rules and regulations of the SEC. If the Committee approves an audit service within the scope of the engagement of the External Auditor, such audit service shall be deemed to have been pre-approved for purposes of this Section. | ||
5.2.2. | Pre-Approval Exception. Pre-approval shall not be required under Section 5.2.1. for non-audit services provided by the External Auditor, if (i) the aggregate amount of all such non-audit services provided to the Company constitutes not more than the five percent (5%) of the total amount of revenues paid by the Company to the External Auditor during the fiscal year in which such non-audit services are provided, (ii) such non-audit services were not recognized by the Company at the time of the External Auditors engagement to be non-audit services, and (iii) such non-audit services are promptly brought to the attention of the Committee and approved by the Committee prior to the completion of the audit. | ||
5.2.3. | Delegation of Pre-Approval Authority. The Committee may delegate to one (1) or more members of the Committee the authority to grant pre-approval of non-audit services required by this Section, including the pre-approval described in clause (iii) of Section 5.2.2. The decision of any member to whom such authority is delegated to pre-approve non-audit services shall be presented to the full Committee for its approval at its next scheduled meeting. |
5.3. | Independence. The Committee shall periodically meet with management, the Internal Auditor and the External Auditor to assess and satisfy itself that the External Auditor is independent in accordance with the rules and regulations of the NYSE and the SEC. The Committee shall annually obtain from the External Auditor a written statement delineating (i) all relationships between the External Auditor and the Company that may impact the External Auditors objectivity and independence, (ii) confirmation that none of the Companys CEO, controller, CFO, chief accounting officer, Internal Auditor, or any person serving in an equivalent position to any of the foregoing for the Company, was employed by such External Auditor and participated in any capacity in the audit of the Company during the one (1) year period preceding the date of the initiation of the audit for which the External Auditor is engaged, and (iii) all the disclosures required by Independence Standards Board Standard No. 1. | ||
5.4. | Quality Control. The Committee shall annually obtain from the External Auditor a written report describing (i) the External Auditors internal quality-control procedures; and (ii) any material issues raised by (a) the External Auditors most recent internal quality-control review or peer review, or (b) any inquiry or investigation by governmental or accounting profession authorities, in |
34
each case, within the preceding five years, respecting one or more independent audits carried out by the External Auditor, and any steps taken to deal with any such issues. | |||
5.5. | Audit Partner Rotation. The Committee shall annually obtain from the External Auditor a written statement confirming that neither the lead (or coordinating) audit partner having primary responsibility for the Companys audit nor the audit partner responsible for reviewing the Companys audit has performed audit services for the Company in each of the Companys five (5) previous fiscal years. | ||
5.6. | External Auditor Reports Review. The Committee shall review with management, the Internal Auditor and the External Auditor (i) the reports required to be prepared by the External Auditor under Section 10A(k) of the Securities Exchange Act of 1934 regarding (a) all critical accounting policies and practices used by the Company and (b) all alternative treatments of the Companys financial information within GAAP that have been discussed with management, the ramifications of the use of such alternative disclosures and treatments and the treatment preferred by the External Auditor; and (ii) all other material written communications between the External Auditor, management and the Internal Auditor, such as any management letter or schedule of unadjusted differences. | ||
5.7. | Internal Control Assessment. The Committee shall annually obtain from the External Auditor a written report in which the External Auditor attests to and reports on the assessment of the Companys internal controls made by the Companys management. | ||
5.8. | Accountability of External Auditor. The External Auditor shall report directly to the Committee and shall be ultimately accountable to the Committee. The Committee shall obtain an annual written statement from the External Auditor confirming its accountability to the Committee. | ||
5.9. | Audit Assessment. The Committee shall annually assess with management, the Internal Auditor and the External Auditor any problems or difficulties encountered in connection with the audit process and managements response, including any restrictions on the scope of the External Auditors activities or on access to requested information, any accounting adjustments that were noted or proposed by the External Auditor but were passed (as immaterial or otherwise), any communications between the External Auditors team assigned to the Companys audit and the External Auditors national office respecting auditing or accounting issues presented by the Companys audit, and any management or internal control letter issued, or proposed to be issued, by the External Auditor to the Company. | ||
5.10. | SAS 61 Communications. The Committee shall discuss with the External Auditor the matters required to be discussed under Statement on Auditing Standards No. 61. | ||
5.11. | Audit Disagreement Inquiry. The Committee shall periodically inquire of management and the External Auditor as to any disagreements that may have occurred between them relating to the Companys financial statements or disclosures. The Committee shall have sole responsibility for the resolution of |
35
any disagreements between management and the External Auditor regarding financial reporting. | |||
5.12. | Hiring Policy. The Committee shall draft a policy regarding the hiring by the Company of employees or former employees of the Companys External Auditors. After consideration of the pressures that may exist for employees of the External Auditor to consciously or subconsciously seek employment with the Company, the Committee shall make a determination as to whether or not such policy should be disclosed to the External Auditor and whether or not the External Auditor should be required to disclose such policy to each of its employees that provide services in connection with the Companys audit. |
6. | Internal Auditing Oversight. |
6.1. | Internal Auditing Staff. The Committee shall annually evaluate the performance of the Internal Auditor and the internal auditing department, or the entity retained to provide internal audit services, with management and the External Auditor. | ||
6.2. | Internal Audit Process. The Committee shall oversee the Companys internal audit function and any other appropriate control process in place for reviewing and approving the Companys internal transactions and accounting; provided, that (i) this Section 6.2 shall not be construed to require the Company to establish a separate internal audit department or dedicate employees to the task on a full-time basis and (ii) the Company may choose to outsource this function to a firm other than the External Auditor. The Committee shall meet periodically, at its discretion, with the Internal Auditor, the External Auditor and management to review (i) plans for the internal audit program (including scope, responsibilities, budget and staffing) for the coming year, (ii) the coordination of such plans with the work of the External Auditor, and (iii) the progress and results of the internal auditing process. | ||
6.3. | Internal Audit Reports. The Committee shall meet periodically, at its discretion, with the Internal Auditor to review any significant reports to management prepared by the internal auditing staff together with managements response and follow-up to these reports. The Internal Auditor shall provide a summary of all significant internal audit reports to the Committee each quarter. |
7. | Financial Statements and Disclosure Oversight. |
7.1. | SEC Filings and Earnings Releases and Guidance. Prior to the filing by the Company with the SEC of any annual report on Form 10-K or any quarterly report on Form 10-Q, the Committee shall review with management and the External Auditor the financial statements and the disclosure under Managements Discussion and Analysis of Financial Condition and Results of Operations contained therein. In addition, the Committee shall periodically, at its discretion, review with management and the External Auditor the Companys procedures (including types of information to be disclosed and the type of presentation to be made) with respect to press releases that contain information regarding the Companys historical or projected financial performance and the provision of any such information, earnings guidance or other financial information to a financial analyst or rating agency. Such reviews should include consideration of (i) off-balance sheet transactions, obligations (including |
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contingent obligations) and other relationships with unconsolidated entities or other persons that may have a current or future effect on the Companys financial condition, results of operation, liquidity, capital expenditures or significant components of revenues or expenses; (ii) pro forma financial information, including any information required to reconcile such information with financial information prepared in accordance with GAAP; (iii) underlying estimates upon which the presented financial information is based; (iv) the reasonableness of significant judgments made in the preparation of the presented financial information; (v) whether, notwithstanding proper technical application of the applicable accounting rules, the presented financial information conforms to the accounting principles upon which the relevant accounting rules are based; and (vi) whether, notwithstanding proper technical application of the applicable accounting rules, the presented financial information misleads investors as to the Companys underlying economic condition. | |||
7.2. | Accounting Changes. The Committee shall, before their implementation, review with management and the External Auditor and approve all significant changes proposed to be made in the Companys accounting principles and practices. | ||
7.3. | Adequate Disclosure. The Committee shall periodically, at its discretion, inquire of management, the External Auditor, the General Counsel and, if the Committee deems it appropriate, outside legal counsel as to whether the Companys financial statements comport with the disclosure requirements of federal securities laws, notwithstanding their conformity to accounting principles and practices. | ||
7.4. | Criticisms. The Committee shall periodically, at its discretion, inquire of management, the General Counsel and the External Auditor as to their knowledge of any criticism of the Companys financial statements or disclosures by any financial analysts, rating agencies, media sources or other reliable third-party sources. The Committee shall establish procedures for (i) the receipt, retention, investigation and resolution of complaints received by the Company regarding accounting, internal accounting controls or auditing matters; and (ii) the confidential anonymous submission by the Companys employees of concerns regarding questionable accounting or auditing matters. |
8. | Internal Controls and Compliance with Laws and Regulations and Code of Business Conduct and Ethics Oversight. |
8.1. | Internal Controls and Compliance Policies. For the purpose of assessing their adequacy and effectiveness, the Committee (i) shall periodically, at its discretion, review and assess with management, the Internal Auditor, the General Counsel and the External Auditor (a) the internal control systems of the Company, including whether such controls are reasonably designed to ensure that appropriate information comes to the attention of the Committee in a timely manner, prevent violations of law and corporate policy and permit the Company to prepare accurate and informative financial reports, (b) the Companys policies on compliance with laws and regulations, (c) the Companys Code of Business Conduct and Ethics, and (d) the methods and procedures for monitoring compliance with such policies; and (ii) shall elicit any recommendations for the improvement of the Code of Business Conduct and Ethics and such controls, policies, methods and procedures. The Committee shall review with |
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management and the External Auditor, prior to its annual filing, the internal control report (containing the annual assessment of the effectiveness of the internal control structure and procedures of the Company for ensuring the accuracy of public disclosures) that is required to be filed by the Company with the SEC on Form 10-K. | |||
8.2. | Information Security. The Committee shall periodically, at its discretion, review and assess with management and the External Auditor the adequacy of the security for the Companys information systems and the Companys contingency plans in the event of a systems breakdown or security breach. | ||
8.3. | Code of Business Conduct and Ethics Violations and Waivers. The Committee shall periodically, at its discretion, inquire of management, the Internal Auditor and the External Auditor as to their knowledge of (i) any violation of the Code of Business Conduct and Ethics, (ii) any waiver of compliance with the Code of Business Conduct and Ethics, and (iii) any investigations undertaken with regard to compliance with the Code of Business Conduct and Ethics. Any waiver of the Code of Business Conduct and Ethics with respect to a director or executive officer may only be granted by the Committee. All waivers granted by the Committee shall be promptly reported to the entire Board and be publicly disclosed as required by the rules and regulations of the SEC and NYSE. | ||
8.4. | Misconduct Allegations. The Committee shall periodically, at its discretion, inquire of management and the General Counsel of their knowledge of any allegations of director or officer misconduct or misconduct by the Company (whether made by employees or third parties). | ||
8.5. | Disagreements with Legal Counsel. The Committee shall periodically, in its discretion, inquire of management, the General Counsel and, if appropriate, outside legal counsel of any disagreements that may have occurred between management and legal counsel regarding any public disclosures or any other legal compliance issue. | ||
8.6. | Related Persons Transactions Oversight. The Company shall not enter into a related person transaction unless such transaction is approved by the Committee after a review of the transaction for potential conflicts of interest. The terms related person and transaction shall have the meaning given such terms in Item 404 of Regulation S-K, as amended from time to time. If such related person transaction occurs and is approved by the Committee, the Committee shall review the disclosure(s) as required by Item 404. |
9. | Risk Management Oversight. |
9.1. | Risk Exposure. The Committee shall periodically meet with management and each Independent Auditor to review and discuss (a) guidelines and policies with respect to risk assessment and risk management to the extent necessary or appropriate to govern the process by which the Companys risk assessment and management is undertaken and handled (although the Committee is not required to be the sole body responsible for risk assessment and management) and (b) the Companys major financial risk exposures and the steps management has taken to monitor and control such exposures. If the Company manages and assesses its risk through mechanisms other than the Committee, the mechanisms need not |
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be replaced by the Committee, but the processes in place should be reviewed in a general manner by the Committee. | |||
9.2. | Insurance. The Committee shall periodically review and assess insurance coverage, including Directors and Officers Liability, property and casualty loss, errors and omissions and surety bonds, with management and, at the Committees discretion, General Counsel. | ||
9.3. | Special-Purpose Entities and Off-Balance Sheet Transactions. The Committee shall periodically meet with management, the Internal Auditor, the General Counsel and the External Auditor to review and assess all special-purpose entities of the Company and all complex financing transactions involving the Company, including all related off-balance sheet accounting matters. | ||
9.4. | Consultation with Legal Counsel. The Committee shall periodically, at its discretion, review with the General Counsel and, if the Committee deems it appropriate, outside legal counsel legal matters (including material claims, pending legal proceedings, government investigations and material reports, notices or inquires received from governmental agencies) that may have a significant impact on the Companys financial statements or risk management. |
10. | Reports and Assessments. |
10.1. | Board Reports. The Chairperson of the Committee shall, periodically, at his or her discretion, report to the Board on Committee actions and on the fulfillment of the Committees responsibilities under this Charter. Such reports shall include any issues that arise with respect to the quality or integrity of the Companys financial statements, the Companys compliance with legal or regulatory requirements, the performance and independence of the Companys External Auditors and the performance of the Companys internal audit function. This report shall be presented and incorporated with and into the next regularly scheduled Board meeting. | ||
10.2. | Charter Assessment. The Committee shall annually assess the adequacy of this Charter and advise the Board and the Nominating and Corporate Governance Committee of its assessment and of its recommendation for any changes to the Charter. The Committee shall, if requested by management, assist management with the preparation of a certification to be presented annually to the NYSE affirming that the Committee reviewed and reassessed the adequacy of this Charter. | ||
10.3. | Committee Self-Assessment. The Committee shall annually make a self-assessment of its performance and shall report the results of such self-assessment to the Board and the Nominating and Corporate Governance Committee. | ||
10.4. | Proxy Statement Report. The Committee shall prepare an annual report as required by the rules and regulations of the SEC and submit it to the Board for inclusion in the Companys proxy statement prepared in connection with its annual meeting of stockholders. |
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10.5. | Recommend Action. The Committee shall annually make a determination as to whether to recommend to the Board that the audited financials (certified by the External Auditor) be included in the Companys annual report on Form 10-K for filing with the SEC. | ||
10.6. | Board Access to External Auditor. The Committee shall, whenever the Board of Directors or the Committee deems it appropriate, have the External Auditor attend a meeting of the Board to discuss specific issues and to answer questions from the directors. |
11. | General. |
11.1. | Financial Statement Responsibility. The Companys management is responsible for the preparation, presentation and integrity of the Companys financial statements and disclosures, and the External Auditor is responsible for auditing year-end financial statements and reviewing quarterly financial statements and conducting other procedures. It is not the duty of the Committee to certify the Companys financial statements, to guarantee the External Auditors report or to plan or conduct audits. Since the primary function of the Committee is oversight, the Committee shall be entitled to rely on the expertise, skills and knowledge of management, the Internal Auditor and the External Auditor and the accuracy of information provided to the Committee by such persons in carrying out its oversight responsibilities. Nothing in this Charter is intended to change the responsibilities of management and the External Auditor. | ||
11.2. | Charter Guidelines. While the responsibilities of the Committee set forth in Section 5 through 10 above are contemplated to be the principal recurring activities of the Committee in carrying out its oversight function, these responsibilities are to serve as a guide with the understanding that the Committee may diverge from them as it deems appropriate given the circumstances. |
12. | Qualified Legal Compliance Committee Duties. |
12.1. | Purpose. The Committee shall fulfill the requirements of a Qualified Legal Compliance Committee, as defined in Part 205 of Title 17, Chapter II of the Code of Federal Regulations (Part 205). | ||
12.2. | Written Procedures. The Committee shall have the authority and responsibility to establish written procedures to confidentially receive, consider and retain reports of evidence of a material violation by the Company, its officers, directors, employees or agents of federal or state securities laws, material breach of fiduciary duty, or a similar material violation of any federal or state law. | ||
12.3. | Report Submission. The Committee shall have the authority and responsibility to inform the Companys chief legal officer, as such term is used in Part 205 (CLO), and CEO (or the equivalents thereof) of any report of evidence of a material violation (except in case of futility). | ||
12.4. | Investigation Determination. The Committee shall determine whether an investigation is necessary regarding any report of evidence of a material violation by the Company, its officers, directors, employees or agents. If the Committee determines an investigation is necessary or appropriate, the |
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Committee shall (i) notify the Board of its determination to investigate, (ii) initiate an investigation, which may be conducted either by the CLO (or the equivalent thereof) or by outside counsel, and (iii) retain such additional Advisors to assist in such investigation as the Committee deems necessary or appropriate. | |||
12.5. | Conclusion of Investigation. At the conclusion of any investigation the Committee shall (i) have the authority and responsibility to recommend, by majority vote, that the Company implement an appropriate response to evidence of a material violation, and (ii) inform the Companys CLO and CEO (or the equivalents thereof) and the Board of the results of any such investigation and the appropriate remedial measures to be adopted, if any. | ||
12.6. | Notification of SEC. The Committee shall have the authority to take all other appropriate action, including the authority to notify the SEC in the event that the Company fails in any material respect to implement an appropriate response that the Committee has recommended the Company to take; provided, that the Committee determines, by majority vote and after consultation with counsel, that such notification would be required by law or in the best interest of the Company. |
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THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR ELECTION OF THE DIRECTOR AND FOR PROPOSAL 2. PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE ý |
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FOR | AGAINST | ABSTAIN | ||||||||||||||||||
1.
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Election of Director: |
2. |
To ratify the appointment of Ernst & Young LLP as the Companys Independent Registered Public Accounting firm.
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o | o | o | ||||||||||||||
NOMINEE: | ||||||||||||||||||||
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FOR NOMINEE | John C. Wallace | ||||||||||||||||||
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WITHHOLD AUTHORITY FOR NOMINEE |
3. | In their discretion, the Proxies are authorized to vote upon such other business as may properly come before the meeting or any adjournments thereof.
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THIS PROXY WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN. IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR ELECTION OF THE DIRECTOR AND FOR PROPOSAL 2.
PLEASE MARK, SIGN, DATE AND RETURN THE PROXY CARD PROMPTLY IN THE STAMPED, PRE-ADDRESSED ENVELOPE ENCLOSED. |
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Date: | Signature of Shareholder | Date: |
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