EDUCATION REALTY TRUST, INC.
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of
the Securities
Exchange Act of 1934 (Amendment No.
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Filed by the Registrant
x
Filed by a Party other than the Registrant
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Check the appropriate box:
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o Preliminary
Proxy Statement |
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o Confidential,
for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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x Definitive
Proxy Statement
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o Definitive
Additional Materials
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o Soliciting
Material Pursuant to §240.14a-12
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EDUCATION REALTY TRUST, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if
other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required.
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(4) and 0-11.
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Title of each class of securities to which
transaction applies:
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(2) |
Aggregate number of securities to which
transaction applies:
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(3) |
Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
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(4) |
Proposed maximum aggregate value of transaction:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as
provided by Exchange Act Rule 0-11(a)(2) and identify the
filing for which the offsetting fee was paid previously.
Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its filing.
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(1) |
Amount Previously Paid:
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(2) |
Form, Schedule or Registration Statement No.:
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(EDUCATION REALTY TRUST, INC. LOGO)
EDUCATION REALTY TRUST, INC.
530 Oak Court Drive, Suite 300
Memphis, Tennessee 38117
(901) 259-2500
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD MAY 25, 2005
NOTICE IS HEREBY GIVEN that the Annual Meeting of Stockholders
of Education Realty Trust, Inc. (the Company) will
be held at 530 Oak Court Drive, Suite 300, Memphis,
Tennessee on Wednesday, May 25, 2005, at 10:00 a.m.
(Central Time), to consider and act upon:
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1. the election of five directors to the Companys
Board of Directors; |
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2. a proposal to ratify the selection of independent
auditors for the Companys current fiscal year; and |
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3. such other business as may properly come before the
Annual Meeting or any adjournment thereof. |
The Board of Directors has fixed the close of business on
April 1, 2005, as the record date for the determination of
stockholders entitled to notice of, and to vote at, the Annual
Meeting.
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By Order of the Board of Directors, |
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Randall H. Brown |
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Secretary |
April 29, 2005
Memphis, Tennessee
WHETHER OR NOT YOU EXPECT TO BE PRESENT AT THE ANNUAL
MEETING, PLEASE MARK, DATE AND SIGN THE ENCLOSED PROXY AND
RETURN IT IN THE ENVELOPE THAT HAS BEEN PROVIDED. NO POSTAGE IS
REQUIRED FOR MAILING IN THE UNITED STATES. IN THE EVENT YOU ARE
ABLE TO ATTEND THE MEETING, YOU MAY REVOKE YOUR PROXY AND VOTE
YOUR SHARES IN PERSON.
TABLE OF CONTENTS
EDUCATION REALTY TRUST, INC.
530 Oak Court Drive, Suite 300
Memphis, Tennessee 38117
PROXY STATEMENT
ANNUAL MEETING OF STOCKHOLDERS
To Be Held May 25, 2005
INFORMATION CONCERNING SOLICITATION AND VOTING
Stockholders Meeting
This Proxy Statement and the enclosed proxy card
(Proxy) are furnished on behalf of the Board of
Directors of Education Realty Trust, Inc., a Maryland
corporation (the Company, we,
us or our), for use at the Annual
Meeting of Stockholders to be held on Wednesday, May 25,
2005, at 10:00 a.m., Memphis, Tennessee time (the
Annual Meeting), or at any adjournment or
postponement thereof, for the purposes set forth herein and in
the accompanying Notice of Annual Meeting. The Annual Meeting
will be held at 530 Oak Court Drive, Suite 300, Memphis,
Tennessee 38117. We intend to mail this Proxy Statement and the
accompanying Proxy on or about April 29, 2005, to all
stockholders entitled to vote at the Annual Meeting.
Stockholders Entitled to Vote
Only holders of record of our $.01 par value per share
common stock (the Common Stock) at the close of
business on April 1, 2005, will be entitled to notice of
and to vote at the Annual Meeting. At the close of business on
April 1, 2005, we had outstanding and entitled to
vote 22,034,000 shares of Common Stock. Each holder of
record of Common Stock on such date will be entitled to one vote
for each share held on all matters to be voted upon at the
Annual Meeting. Any stockholder who signs and returns a Proxy
has the power to revoke it at any time before it is exercised by
providing written notice of revocation to the Secretary of the
Company or by filing with the Secretary of the Company a Proxy
bearing a later date. The holders of a majority of the total
shares of Common Stock outstanding on the record date, whether
present at the Annual Meeting in person or represented by Proxy,
will constitute a quorum for the transaction of business at the
Annual Meeting. The shares held by each stockholder who signs
and returns the enclosed Proxy will be counted for the purposes
of determining the presence of a quorum at the meeting, whether
or not the stockholder abstains on all or any matter to be acted
on at the meeting. Abstentions and broker non-votes both will be
counted toward fulfillment of quorum requirements.
Counting of Votes
The purpose of the Annual Meeting is to consider and act upon
the matters that are listed in the accompanying Notice of Annual
Meeting and set forth in this Proxy Statement. The enclosed
Proxy provides a means for a stockholder to vote upon all of the
matters listed in the accompanying Notice of Annual Meeting and
described in the Proxy Statement. The enclosed Proxy also
provides a means for a stockholder to vote for all of the
nominees to serve on the Board of Directors listed thereon or to
withhold authority to vote for one or more of such nominees. Our
Bylaws provide that members of the Board of Directors are
elected by a plurality of the votes cast. Plurality means that
the nominees who receive the most votes for the available
directorships will be elected to the Board. Accordingly, the
withholding of authority by a stockholder will not be counted in
computing a plurality and thus will have no effect on the
results of the election of such nominees.
1
The accompanying Proxy also provides a means for a stockholder
to vote for, against or abstain from voting on the other matters
to be acted upon at the Annual Meeting. Each Proxy will be voted
in accordance with the stockholders directions.
Ratification of the selection of independent auditors and
approval of any other matters as may properly come before the
meeting will require the affirmative vote of a majority of the
shares of Common Stock present in person or represented by a
Proxy and entitled to vote at the meeting. Abstentions with
respect to such proposals will have the same effect as a vote
against the proposals. With respect to broker non-votes, the
shares will not be considered present at the meeting for the
proposal to which authority was withheld. Consequently, broker
non-votes will not be counted with regard to such proposals, but
they will have the effect of reducing the number of affirmative
votes required to approve the proposals, because they reduce the
number of shares present or represented from which a majority is
calculated.
Proxies
When the enclosed Proxy is properly signed and returned, the
shares of Common Stock that it represents will be voted at the
Annual Meeting in accordance with the instructions noted
thereon. In the absence of such instructions, the shares
represented by a signed Proxy will be voted in favor of the
nominees for election to the Board of Directors and in favor of
the ratification of the selection of independent auditors.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND
MANAGEMENT
The following table sets forth the amount and percent of shares
of Common Stock that, as of April 1, 2005, are deemed under
the rules of the Securities and Exchange Commission (the
SEC) to be beneficially owned by each
member of our Board of Directors, by each nominee to become a
member of the Board of Directors, by each of our Named Executive
Officers (as defined on page 7 herein), by all members of
the Board of Directors and executive officers as a group, and by
any person or group (as that term is used in the
Securities Act of 1934, as amended) known to us as of that date
to be a beneficial owner of 5% or more of the
outstanding shares of Common Stock. The address of all
beneficial owners listed below is 530 Oak Court Drive,
Suite 300, Memphis, Tennessee 38117.
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Common Stock | |
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Beneficially Owned | |
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Number of | |
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Percentage | |
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Shares of | |
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of | |
Name of Beneficial Owner |
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Common Stock | |
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Class(1) | |
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Paul O. Bower(2)
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883,604 |
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3.86 |
% |
Randall H. Brown(3)
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83,832 |
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Craig L. Cardwell(4)
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79,730 |
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William W. Harris(5)
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53,832 |
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* |
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Thomas J. Hickey(6)
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66,522 |
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Monte J. Barrow(7)
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6,000 |
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William J. Cahill, III(7)
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1,000 |
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Randall L. Churchey(7)
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6,882 |
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John L. Ford(7)
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1,000 |
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* |
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All directors and executive officers as a group (13 persons)(8)
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1,266,234 |
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5.48 |
% |
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Less than 1% of the outstanding Common Stock. |
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(1) |
The total number of shares outstanding used in calculating the
percentage assumes that none of the units of limited partnership
interest in Education Realty Operating Partnership, LP (the
Operating Partnership) or University Towers
Operating Partnership, LP (the University Towers
Partnership) held by other persons are redeemed for Common
Stock or exercised for Common Stock. Units in the Operating
Partnership and University Towers Partnership are redeemable, at
the option of the holder, |
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beginning January 31, 2006, for cash or, at our election,
shares of our Common Stock on a one-for-one basis. |
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Includes (i) 45,000 shares of restricted stock that
vest ratably over five years, (ii) 656,585 units of
limited partnership interest in the Operating Partnership held
by a corporation of which Mr. Bower is the sole stockholder
and 142 Operating Partnership units held directly by
Mr. Bower, and (iii) 118,430 units of limited
partnership interest in the University Towers Partnership held
by a corporation of which Mr. Bower is the sole stockholder
and 63,447 University Towers Partnership units held directly by
Mr. Bower. Excludes 30,000 profits interest units in
Education Realty Limited Partner, LLC, which holds partnership
interests in the Operating Partnership. Upon the occurrence of
certain capital account equalization events, the profits
interest units will become ordinary units of the Operating
Partnership and be exchangeable for shares of our Common Stock
on a one-for-one basis. |
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Includes (i) 40,000 shares of restricted stock that
vest ratably over five years, and (ii) 43,832 units of
limited partnership interest in the Operating Partnership.
Excludes 30,000 profits interest units in Education Realty
Limited Partner, LLC, which holds partnership interests in the
Operating Partnership. Upon the occurrence of certain capital
account equalization events, the profits interest units will
become ordinary units of the Operating Partnership and be
exchangeable for shares of our Common Stock on a one-for-one
basis. |
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Includes (i) 35,000 shares of restricted stock that
vest ratably over five years, and (ii) 44,730 units of
limited partnership interest in the Operating Partnership.
Excludes 30,000 profits interest units in Education Realty
Limited Partner, LLC, which holds partnership interests in the
Operating Partnership. Upon the occurrence of certain capital
account equalization events, the profits interest units will
become ordinary units of the Operating Partnership and be
exchangeable for shares of our Common Stock on a one-for-one
basis. |
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Includes (i) 10,000 shares of restricted stock that
vest ratably over five years, and (ii) 43,832 units of
limited partnership interest in the Operating Partnership.
Excludes 20,000 profits interest units in Education Realty
Limited Partner, LLC, which holds partnership interests in the
Operating Partnership. Upon the occurrence of certain capital
account equalization events, the profits interest units will
become ordinary units of the Operating Partnership and be
exchangeable for shares of our Common Stock on a one-for-one
basis. |
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Includes (i) 10,000 shares of restricted stock that
vest ratably over five years, (ii) 43,832 units of
limited partnership interest in the Operating Partnership, and
(iii) 12,690 University Towers Partnership units. Excludes
20,000 profits interest units in Education Realty Limited
Partner, LLC, which holds partnership interests in the Operating
Partnership. Upon the occurrence of certain capital account
equalization events, the profits interest units will become
ordinary units of the Operating Partnership and be exchangeable
for shares of our Common Stock on a one-for-one basis. |
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(7) |
Includes 1,000 shares of restricted stock that vest on
July 30, 2005. |
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(8) |
Includes (i) 180,000 shares of restricted stock that
vest ratably over five years, (ii) 4,000 shares of
restricted stock that vest on July 30, 2005,
(iii) 876,785 units of limited partnership interest in
the Operating Partnership, and (iv) 194,567 University
Towers Partnership units. |
PROPOSAL 1
ELECTION OF DIRECTORS
Introduction
At the Annual Meeting, five persons will be elected to serve on
our Board of Directors, each for a one-year term. The terms of
the directors will expire upon the election and qualification of
successor directors at the 2006 annual meeting of stockholders.
There are no family relationships among any of the members of
our Board of Directors.
3
Shares represented by executed Proxies will be voted, if
authority to do so is not withheld, for the election of the five
nominees named below. In the event that any nominee should be
unavailable for election as a result of an unexpected
occurrence, such shares will be voted for the election of such
substitute nominee as the Board of Directors may select. Each
person nominated for election has agreed to serve if elected,
and management has no reason to believe that any nominee will be
unable to serve.
The Board of Directors recommends a vote FOR each
named nominee.
Nominees
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Nominees to Serve as Directors (Term Expires in
2006) |
The name and age, principal occupation or employment, and other
data regarding each nominee to serve as a member of our Board of
Directors, based on information received from the respective
nominees, are set forth below:
Paul O. Bower, age 62, has served as Chairman of our
Board of Directors since July 2004. He is also our Chief
Executive Officer and President. Mr. Bower joined our
predecessor, Allen & OHara, Inc.
(Allen & OHara), in July 1969, and
from 1969 to 1977, he served as Assistant General Manager of
Granville Towers (University of North Carolina), General Manager
of The Towers (University of Wisconsin) and Summit Hall (West
Virginia University), and Regional Director and Branch Manager
of Allen & OHaras student
housing/foodservice group. In 1977, Mr. Bower was promoted
to Vice President of the student housing group of
Allen & OHaras Management Services
department, and he became Senior Vice President of that
department in 1979. In 1994, Mr. Bower was named Senior
Vice President of Management Contract Development, and in 1997
he was named Executive Vice President of Development. In January
1998, he became President and Chief Executive Officer of
Allen & OHara. Mr. Bower holds the Certified
Property Manager designation conferred by the Institute of Real
Estate Management (IREM) and is a member of the Memphis
Board of Realtors and the Association of College and University
Housing Officers International.
Monte J. Barrow, age 60, has served as a member of
our Board of Directors since January 2005. From February 1982
until August 2002, Mr. Barrow served as the Chief Financial
Officer of MS Carriers, Inc., a publicly-traded trucking
transportation company. While serving as Chief Financial Officer
of MS Carriers, Mr. Barrow was responsible for the
accounting, financial, human resources and information
technology departments of the company. Mr. Barrow retired
in August 2002, following the sale of MS Carriers to Swift
Transportation Company, Inc. Since February 2003,
Mr. Barrow has been self-employed as the owner and operator
of a privately-held business.
William J. Cahill, III, age 59, has served as a
member of our Board of Directors since January 2005.
Mr. Cahill has served as the Corporate Vice President of
Human Resources of FedEx Corporation since June 2004 and served
as Vice President of Human Resources of FedEx Corporation from
February 1998 until June 2004. He has been with FedEx since
December 1979. In his current role, Mr. Cahill is
responsible for executive compensation, succession planning,
healthcare strategy, retirement investment, employment, legal
compliance and other human resources functions at FedEx
Corporation.
Randall L. Churchey, age 44, has served as a
member of our Board of Directors since January 2005. He most
recently served as President and Chief Operating Officer of RFS
Hotel Investors, Inc., a hotel REIT listed on the New York Stock
Exchange (RFS), from November 1999 until its sale in July 2003.
From November 1997 until October 1999, Mr. Churchey served
as Senior Vice President and Chief Financial Officer of FelCor
Lodging Trust, a hotel REIT listed on the New York Stock
Exchange (FCH). From 1982 until 1997, Mr. Churchey held
various positions in the audit practice of Coopers &
Lybrand, LLP, where he most recently served as a Partner and as
Chair of the firms Hospitality and Real Estate practice
for the southwestern United States. Mr. Churchey is
currently a private investor and serves on the board of trustees
and as the audit committee chairperson for Innkeepers USA Trust,
a REIT that is traded on the New York Stock Exchange (KPA), and
for Great Wolf Resorts, Inc., an owner and operator of resorts
that has listed its stock for quotation on The Nasdaq Stock
Market (WOLF).
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Mr. Churchey is a Certified Public Accountant.
Mr. Churchey holds a Bachelor of Science degree in
Accounting from the University of Alabama. He became a Certified
Public Accountant in 1984.
John L. Ford, age 59, has served as a member of our
Board of Directors since January 2005. Dr. Ford has served
as the Senior Vice President and Dean of Campus Life for Emory
University since January 2001. In this role, Dr. Ford
oversees a department of approximately 350 employees with an
annual budget of $43 million. From September 1992 through
December 2000, he served as Dean of Students at Cornell
University. In both this and his current position, Dr. Ford
leads and oversees student life outside of the classroom.
Executive Officers
In addition to Paul O. Bower, the following individuals serve as
our executive officers as of April 1, 2005:
Randall H. Brown, age 47, is our Executive
Vice President, Chief Financial Officer, Treasurer and
Secretary. Mr. Brown joined Allen & OHara as
its Chief Financial Officer, Treasurer and Secretary in June
1999. Prior to joining Allen & OHara,
Mr. Brown served as director of corporate finance for
Promus Hotel Corporation (now part of Hilton Hotels
Corporation). Prior to his promotion to director of corporate
finance, Mr. Brown served as manager of capital analysis
and planning for Promus. Mr. Brown began his career at
PriceWaterhouse and also held various financial and accounting
positions at Holiday Inns, Inc. and International Paper Company.
Mr. Brown is a Certified Public Accountant (inactive), and
is a member of the American Institute of Certified Public
Accountants.
Craig L. Cardwell, age 55, is our Executive
Vice President and Chief Investment Officer. Mr. Cardwell
joined Allen & OHara in 1971 and managed food
service operations at residence halls located in California and
Georgia through 1976. From 1977 to 1980, he served as General
Manager of the Castilian (University of Texas). In 1980,
Mr. Cardwell was promoted to Regional Director of Student
Housing, and in 1984, he became Regional Director of Apartments.
Commencing in 1993, Mr. Cardwell was responsible for the
regional directorship of both student housing and apartments for
Allen & OHara, and in 1998, Mr. Cardwell
became Allen & OHaras Vice President of
Acquisitions. Mr. Cardwell is a member of the Memphis
Chapter of the IREM. He formerly served as a member, board
member, and president of the IREMs Memphis chapter. He
currently serves as a governing counselor of the IREM and holds
its Certified Property Manager designation. Mr. Cardwell
was also founding director of the VECA community development
corporation, a corporation founded to redevelop inner-city
residential housing.
William W. Harris, age 59, is our Senior Vice
President of Development and President of Allen &
OHara Development Company, LLC, which is our development
company. Mr. Harris joined Allen & OHara in
1982 and became its Vice President of Development in January
1986. Mr. Harris has over 25 years of experience in
development, appraisal, consulting and mortgage finance. Prior
to joining Allen & OHara, Mr. Harris served
as Head of Development, Vice President of Real Estate Services
for McAllister Associates, Inc. and Vice President of Gates
Mortgage & Equity. Mr. Harris holds the MAI
designation, the highest award granted by the Appraisal
Institute, and has served as president of the Memphis Chapter of
that organization. Mr. Harris is also a member of Lambda
Alpha International, an honorary land economics society.
Thomas J. Hickey, age 58, is our Senior Vice
President of Operations. Mr. Hickey joined Allen &
OHara in 1972 and has served as Assistant General Manager
at Granville Towers (University of North Carolina), General
Manager at Osceola Hall (Florida State University), General
Manager of Fontana Hall (University of South Florida), and
Regional Director of the housing/foodservice group of the
management services department. Mr. Hickey was promoted to
Vice President of the apartment group in 1983, Vice President of
Operations in 1984 and he assumed responsibilities relating to
Vice President of Management Services in 1988. Mr. Hickey
is both a current member and past president of the Memphis
chapter of the IREM. He also holds the Certified Property
Manager designation conferred by the IREM and was chairman of
the board of directors of the Diocese of Memphis Housing
Corporation.
5
Thomas Trubiana, age 53, has served as Senior
Vice President of Development of our development company,
Allen & OHara Development Company, LLC, since
February 2005. Mr. Trubiana served as President of American
Campus Communities, Inc. from July 1997 until October 2003. He
served as a financial advisor to Eagle Strategies Corporation
from June 2004 until joining us in February 2005. Prior to
serving as President of American Campus Communities,
Mr. Trubiana served as Senior Vice President of Management
Services for Cardinal/ Lexford Realty Services.
Mr. Trubiana began his career as a resident assistant at
Allen & OHara in 1972, and was promoted to
general manager, regional manager and finally director of
development, before leaving Allen & OHara in 1987.
Wallace L. Wilcox, age 56, is our Vice
President of Construction and Engineering. Mr. Wilcox
joined Allen & OHara in 1980 and has served in
various capacities in the areas of project management,
maintenance and engineering. He became Vice President of
Construction and Engineering for Allen & OHara in
May 2000. For the past 25 years, Mr. Wilcox has
supervised the consummation and development of student housing
communities as well as hotels, office buildings and churches.
Susan B. Arrison, age 55, is our Vice
President of Human Resources. Ms. Arrison joined
Allen & OHara as Vice President of Human
Resources in 1980. In 1988, she became Vice President of
Employment/ Employee Relations at National Bank of Commerce, and
she served in that capacity for over eight years. In January
1996, Ms. Arrison returned to her role as Vice President of
Human Resources at Allen & OHara.
Ms. Arrison is a member of the Society of Human Resource
Management.
J. Drew Koester, age 34, is our Vice
President and Chief Accounting Officer. Mr. Koester joined
Allen & OHara in September 2004. From January
1999 until September 2004, Mr. Koester served as Vice
President Finance for TruGreen Companies, LLC, a
division of The ServiceMaster Company. From August 1998 until
January 1999, Mr. Koester was a financial analyst at The
ServiceMaster Company. Mr. Koester began his career at
Deloitte & Touche LLP, and was a Financial Reporting
Manager for Continental PET Technologies prior to joining The
ServiceMaster Company. Mr. Koester is a Certified Public
Accountant (inactive).
Board of Directors Meetings, Committees and Compensation
The Board of Directors currently consists of five members, four
of whom (Messrs. Barrow, Cahill and Churchey and
Dr. Ford) have been determined by the Board of Directors to
be independent as that term is defined in the Listed
Company Manual of the New York Stock Exchange
(NYSE). In compliance with the NYSE Listed Company
Manual, our independent directors conduct regularly scheduled
meetings without the presence of non-independent directors or
management. Mr. Barrow serves as chairman for executive
sessions of the independent directors and presides over these
meetings.
We were incorporated on July 8, 2004. During 2004, the
Board of Directors took all actions by unanimous written
consents and did not hold any meetings. During 2005, all of our
current directors have attended the meetings of the Board of
Directors and committees of the Board on which they served.
Because we schedule our spring Board of Directors meeting in
conjunction with the annual meeting of stockholders, the members
of our Board of Directors are invited to the Annual Meeting.
Non-employee members of the Board of Directors receive an annual
fee of $15,000, which is payable quarterly. All non-employee
members of the Board of Directors receive a fee of $1,000 for
each board meeting attended in person and $500 for each board
meeting attended by telephone conference or similar
communications equipment. Independent directors receive a fee of
$750 for each committee meeting attended, except that committee
chairmen receive an additional $500 for attendance at each
meeting of the committee for which they serve as chair. In
January 2005, we issued an initial grant of restricted stock to
each of our independent directors representing 1,000 shares
of our Common Stock, which will vest 180 days following the
grant date. We will issue annual grants of restricted stock to
each of our independent directors representing 500 shares
of our Common Stock, which will be fully vested on the grant
date. We reimburse our independent directors for all reasonable
expenses incurred in connection with their service on the Board
of Directors. Directors who are employees of our Company or our
subsidiaries will not receive compensation for their services as
directors.
6
In January 2005, the Board of Directors established three
permanent committees that have certain responsibilities for our
governance and management. These committees are the Audit
Committee, the Compensation Committee and the Nominating and
Corporate Governance Committee. Prior to forming the Nominating
Committee, we had no standing nominating or other committee
performing similar functions, and the Board of Directors, as a
whole, acted as a nominating committee to select nominees for
election as directors. The Board of Directors has adopted
charters for the Audit Committee, Compensation Committee and
Nominating Committee, which can be found on our website at
www.educationrealty.com.
Audit Committee. Established on January 24, 2005,
our Audit Committee consists of Messrs. Barrow, Cahill and
Churchey. Mr. Churchey serves as chairman of the committee.
The Board of Directors has determined that each member of the
Audit Committee meets the independence requirements of the NYSE
applicable to members of the Audit Committee, as well as the
Audit Committee independence standards established by the SEC.
Further, the Board of Directors has determined that
Mr. Churchey is an audit committee financial
expert, as defined by the rules of the SEC. The Audit
Committee appoints our independent auditors, oversees their
work, reviews the scope of the audit to be conducted by them, as
well as the results of their audit, reviews the scope of our
internal system of controls, appraises our financial reporting
activities (including our proxy statement and annual report) and
the accounting standards and principles followed. The Audit
Committee also reviews and discusses with management and the
independent auditors various topics and events that may have
significant financial impact on our business, and it reviews and
discusses with management major financial risk exposure and
steps that management has taken to monitor and control such
exposure. Additionally, the Audit Committee reviews the adequacy
and effectiveness of our internal controls, internal audit
procedures and disclosure controls and procedures, as well as
our managements reports thereon. The chairperson of the
Audit Committee, a majority of the members of the Audit
Committee or our Chief Executive Officer may call a special
meeting of the Audit Committee. The Audit Committee was
established in 2005 and, therefore, held no meetings in 2004.
Compensation Committee. Established on January 24,
2005, our Compensation Committee consists of Messrs. Barrow
and Cahill and Dr. Ford. Mr. Cahill serves as chairman
of the committee. The Board of Directors has determined that all
members of the Compensation Committee meet the independence
requirements of the NYSE Listed Company Manual. The Compensation
Committee approves the compensation and benefits of all of our
executive officers, reviews general policies relating to
compensation and benefits of our employees and makes
recommendations concerning certain of these matters to the Board
of Directors. The Compensation Committee also administers our
2004 Incentive Plan. The Compensation Committee was established
in 2005 and, therefore, held no meetings in 2004.
Nominating and Corporate Governance Committee.
Established on January 24, 2005, our Nominating and
Corporate Governance Committee (the Nominating
Committee) consists of Messrs. Barrow and Churchey
and Dr. Ford. Dr. Ford serves as chairman of the
committee. The Nominating Committee is appointed by the Board of
Directors to identify, screen and recommend outstanding
individuals who qualify to serve as members of the Board of
Directors and to recommend that the Board of Directors select a
slate of director nominees for election by our stockholders at
each annual meeting of our stockholders in accordance with our
Articles of Incorporation, Bylaws and Maryland law; to make
recommendations to the Board of Directors regarding our
corporate governance principles, including the structure,
composition and functioning of the Board of Directors and all
committees of the Board, the delegation of authority to
management, oversight by the Board of management actions and
reporting duties of management; to review procedures for
meetings of the Board of Directors, including the
appropriateness and adequacy of the information supplied to
directors prior to and during Board meetings and to evaluate
Board and management performance. The Nominating Committee also
makes reports and recommendations to the Board of Directors
within the scope of its functions. The Nominating Committee has
the sole authority to retain and to terminate any search firm to
be used to identify director candidates and has sole authority
to approve the search firms fees and other retention
terms. The Nominating and Corporation Governance Committee was
established in 2005 and, therefore, held no meetings in 2004.
7
In accordance with the provisions of our Bylaws, stockholders
may directly nominate prospective director candidates by
delivering to our Corporate Secretary certain information about
the nominee (reflecting the disclosure requirements of the
SECs proxy rules concerning nominees for directorships) no
less than 120 days and no more than 150 days in
advance of the first anniversary of the date of mailing the
notice for the prior years annual meeting. The Nominating
Committee has not adopted a formal policy with regard to
consideration of any director candidate nominated by
stockholders. The Nominating Committee believes that such a
policy is not necessary or appropriate because of the
stockholders ability to directly nominate director
candidates to serve on the Board of Directors.
Code of Ethics and Corporate Governance Guidelines
Our Board of Directors has adopted Corporate Governance
Guidelines and a Code of Business Conduct and Ethics that is
applicable to all members of our Board of Directors, our
executive officers and our employees. We have posted these
documents in the Corporate Governance section of our website at
www.educationrealty.com. If we amend, modify or waive a
provision in the Code of Business Conduct and Ethics, we may
satisfy the disclosure requirement under Item 10 of
Form 8-K by posting such information on our website as
necessary.
Executive Compensation
Summary Compensation Table. The following table sets
forth, for the year 2005, the total compensation expected to be
paid to our Chief Executive Officer and other executive officers
as defined under the rules of the SEC with the next highest
total annual salary and bonus (collectively, the Named
Executive Officers). We commenced operations in January
2005 and did not pay executive compensation prior to that date.
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Long-Term | |
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Annual Compensation | |
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Compensation | |
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Restricted | |
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Name and Principal Position |
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Bonus (1) | |
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Stock Awards | |
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Compensation | |
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Paul O. Bower
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2005 |
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$ |
275,000 |
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$ |
275,000 |
(1) |
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$ |
720,000 |
(2) |
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$ |
480,000 |
(3) |
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President, Chief Executive Officer
and Director |
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Randall H. Brown
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2005 |
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$ |
206,250 |
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$ |
206,250 |
(1) |
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$ |
640,000 |
(2) |
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$ |
480,000 |
(3) |
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Executive Vice President, Chief Financial Officer, Treasurer and
Secretary |
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Craig L. Cardwell
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2005 |
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$ |
160,417 |
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$ |
160,417 |
(1) |
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$ |
560,000 |
(2) |
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$ |
480,000 |
(3) |
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Executive Vice President,
and Chief Investment Officer |
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William W. Harris
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2005 |
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$ |
128,333 |
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$ |
64,167 |
(1) |
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$ |
160,000 |
(2) |
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$ |
320,000 |
(3) |
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Senior Vice President of Development |
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Thomas J. Hickey
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2005 |
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$ |
137,450 |
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$ |
68,750 |
(1) |
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160,000 |
(2) |
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$ |
320,000 |
(3) |
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Senior Vice President of Operations |
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(1) |
Messrs. Bower, Brown and Cardwell are eligible to receive
an annual cash performance bonus of up to 100% of base salary,
and Messrs. Harris and Hickey are eligible to receive an
annual cash performance bonus of up to 50% of base salary. The
actual amounts of any bonuses will be determined by the
Compensation Committee of our Board of Directors. |
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(2) |
Reflects shares of restricted stock granted on January 31,
2005 in connection with our initial public offering and valued
at the initial public offering price of $16.00 per share.
Restricted stock will vest ratably over five years from the
grant date. |
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(3) |
Reflects profits interest units granted on January 31, 2005
in connection with our initial public offering. The profits
interest units immediately vested and entitle the owners to the
same right to receive distributions as other holders of
Operating Partnership units. The values presented assume that |
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the profits interest units have an economic value equivalent to
our Common Stock on a one-for-one basis. However, such units
will only, over time, achieve full or partial parity with units
of our Operating Partnership upon the occurrence of specified
capital equalization events. Until such parity is reached, the
value that may be realized for vested profits interest units
will be less than the value of an equal number of shares of our
Common Stock, if there is any value at all. |
Employment Agreements
We have entered into employment agreements, effective as
January 31, 2005, with each of our Named Executive
Officers. The employment agreements provide for Mr. Bower
to serve as our Chief Executive Officer and President,
Mr. Brown to serve as our Executive Vice President and
Chief Financial Officer, Mr. Cardwell to serve as our
Executive Vice President and Chief Investment Officer,
Mr. Harris to serve as our Senior Vice President of
Development and Mr. Hickey to serve as our Senior Vice
President of Operations. These employment agreements each
require Messrs. Bower, Brown, Cardwell, Harris and Hickey,
as applicable, to devote substantially full-time attention and
business time to our affairs. Each of the employment agreements
provide for a three-year term, expiring on January 31,
2008, and automatically extends for additional one-year periods
unless either party terminates the agreement by providing prior
written notice to the other party not later than 60 days
prior to the expiration thereof.
The employment agreements provide for:
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an annual base salary of $300,000, $225,000, $175,000, $140,000
and $150,000 for Messrs. Bower, Brown, Cardwell, Harris and
Hickey, respectively, subject in each case to an annual increase
in accordance with our normal executive compensation practices
as approved annually by our Board of Directors; |
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eligibility for annual cash performance bonuses of up to 100% of
base salary for Messrs. Bower, Brown and Cardwell and up to
50% of base salary for Messrs. Harris and Hickey, with the
actual award amounts determined by our Board of Directors in
accordance with the terms of a bonus plan to be adopted by the
Board of Directors and on the same basis as our other executives
(with appropriate adjustments due to title and salary); and |
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participation in other employee benefit plans available
generally to our senior executives. |
Under the terms of their respective employment agreements, on
January 31, 2005, Messrs. Bower, Brown, Cardwell,
Harris and Hickey were granted 45,000 shares,
40,000 shares, 35,000 shares, 10,000 shares and
10,000 shares, respectively, of restricted stock vesting
ratably over five years worth, in the aggregate, $2,240,000
valued at the $16.00 per share initial public offering
price of our Common Stock. In addition, also on January 31,
2005, Messrs. Bower, Brown and Cardwell each received
30,000 profits interest units and Messrs. Harris and Hickey
each received 20,000 profits interest units (representing an
aggregate 0.59% interest in our Operating Partnership and worth
an aggregate of $2,080,000 valued at the $16.00 per share
initial public offering price of our Common Stock), which were
immediately vested.
These employment agreements permit us to terminate the
executives employment for or without cause. Cause is
generally defined to mean:
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the executives insubordination; |
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the executives breach of his employment agreement; |
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any act or omission by the executive which injures, or is likely
to injure, us or our business reputation; |
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the executives dishonesty, fraud, malfeasance, negligence
or misconduct; |
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the executives failure to (i) satisfactorily perform
the executives duties under his employment agreement,
(ii) follow the direction of any individual to whom the
executive reports, (iii) abide by |
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our policies, procedures and rules or (iv) abide by laws
applicable to the executive in the executives capacity as
our employee, executive or officer; |
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the executives arrest, indictment for, conviction of, or
entry of a plea of guilty or no contest to, a felony or crime
involving moral turpitude; |
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the executives resignation unless such resignation is
based upon good reason; or |
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the executives refusal to perform duties unless such
refusal is based upon good reason. |
If the executives employment is terminated by us for cause
upon the action of our Board of Directors, the executive shall
be entitled only to his salary earned through the date of
termination.
Each employment agreement provides that, if the respective
executives employment is terminated by us without cause or
by the executive for good reason, as described below, prior to a
change in control, the executive will be entitled to continue to
receive his base salary for the greater of one year or the
remaining term of his employment agreement for Mr. Bower,
for the greater of one year or the remaining term of his
employment agreement minus twelve months for Messrs. Brown
and Cardwell and for one year for Messrs. Harris and
Hickey. In addition, the executive will receive all accrued but
unpaid salary and bonus through the termination date, and we
will pay premiums for COBRA continuation coverage for the
executive and eligible dependents for a period of up to
18 months.
Each employment agreement further provides that, if the
executives employment is terminated by us without cause or
by the executive for good reason, as described below, within
twelve months after a change of control, then the executive will
receive a termination payment equal to three times base salary
and average bonus for the past two years for Mr. Bower, two
times base salary and average bonus for the past two years for
Messrs. Brown and Cardwell, and then-current base salary
for Messrs. Harris and Hickey. In addition, the executive
will receive all accrued but unpaid salary and bonus through the
termination date, and we or our successor will pay premiums for
COBRA continuation coverage for the executive and eligible
dependents for a period of up to 18 months. In general
terms, a change of control occurs under the following
circumstances: (i) the sale, transfer or other disposition
of 80% or more of the aggregate value of our assets, or
(ii) a sale of 50% or more of our then-outstanding voting
stock in a single transaction or a series of related
transactions.
In addition, either prior to or after a change in control of our
Company, each executive has the right under his employment
agreement to resign for good reason under the
following circumstances: (i) we materially reduce the
executives current title, duties or responsibilities;
(ii) the executive provides us with written notice of such
action and provides us with a 30-day cure period to remedy such
action; (iii) we fail to remedy such action within the cure
period; and (iv) the executive resigns within ten days of
the expiration of the cure period.
Each employment agreement provides that the executive agrees not
to compete with us, individually or on behalf of any person or
entity engaged in the business of owning and managing off-campus
student housing communities, providing third-party management
services for student housing communities and providing
third-party development consulting services for student housing
communities, within the territory specified in the agreement.
The duration of these restrictions is three years following
termination of employment for Mr. Bower, two years
following termination of employment for Messrs. Brown and
Cardwell and one year following termination of employment for
Messrs. Harris and Hickey. The executive also agrees that
he will not, during such respective period, directly or
indirectly, solicit any of our customers for the purpose of
providing any goods or services competitive with us within the
specified territory, and not to, directly or indirectly,
solicit, recruit or induce any of our employees to terminate
their relationship with us or work for any other person or
entity competitive with us. The executive also agrees not to use
or disclose any of our trade secrets for so long as the
information constitutes a trade secret and not to use or
disclose any of our confidential information.
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2004 Incentive Plan
The Education Realty Trust, Inc. 2004 Incentive Plan (the
Plan) was adopted by our Board of Directors and
approved by our sole stockholder effective on January 31,
2005. The Plan provides for the grant of stock options,
restricted stock units, restricted stock, stock appreciation
rights, other stock-based incentive awards and profits interest
units to our employees, directors and other key persons
providing services to us and our subsidiaries. We have reserved
800,000 shares of our Common Stock for issuance pursuant to
the Plan, subject to adjustments for changes in our capital
structure, including share splits, dividends and
recapitalizations. The number of shares reserved under the Plan
is also subject to an annual adjustment, beginning on
January 1, 2006, so that the total number of shares
reserved under the Plan is equal to 4% of the aggregate number
of shares outstanding on the last day of the preceding fiscal
year; provided that such annual increase generally may not
exceed 80,000 shares. No awards under the Plan were
outstanding prior to our initial public offering.
On January 31, 2005, we issued restricted stock
representing 170,000 shares of our Common Stock to our
officers as compensation and restricted stock representing
4,000 shares of our Common Stock to our independent
directors. Also on January 31, 2005, certain of our
officers and employees received an aggregate of 220,000 profits
interest units, which represent an aggregate 1.1% profits
interest (equivalent to 220,000 Operating Partnership units) in
our Operating Partnership. These profits interest units are
interests in a limited liability company that is controlled by
us and that holds an interest in a special class of units issued
by our Operating Partnership. Profits interest units entitle the
holders of such units to receive the same quarterly per unit
distributions as other units of our Operating Partnership and,
in the event that certain specified capital equalization events
occur, become ultimately redeemable, at the option of the
holder, beginning one year after completion of this offering,
for cash, or at our election, for shares of our Common Stock. We
issued an additional 10,000 shares of restricted stock and
20,000 profits interest units in February 2005.
The Plan is administered by our Compensation Committee, which
determines all terms of awards under the Plan and determines who
receives grants under the Plan and the number of Common Shares
subject to the grant. Our Board of Directors may amend the Plan
at any time. However, the Plan requires stockholder approval for
any amendment that would, among other things, increase the
maximum number of shares of Common Stock that may be issued
pursuant to the Plan, except so as to adjust the number of
shares pursuant to provisions for changes in capital structure,
or that would otherwise violate the requirements of the NYSE.
In the event of any change of control of our Company
(as defined in the Plan), including certain mergers,
consolidations, divisions, business combinations and the sale of
all or substantially all of our assets, our Compensation
Committee may, in its discretion, provide that all outstanding
non-vested options, stock appreciation rights or restricted
stock units will terminate as of the consummation of such change
of control. The Compensation Committee also may accelerate the
exercisability of, or cause all vesting restrictions to lapse
on, all outstanding options, stock appreciation rights or
restricted stock units to a date within the 30-day period prior
to the date of such change of control and/or may provide that
holders of options, stock appreciation rights or restricted
stock units will receive a payment in respect of cancellation of
their awards based on the amount, if any, by which the per share
consideration being paid for our Common Stock in connection with
such corporate event exceeds the applicable exercise price. In
addition, our Compensation Committee may, in its discretion,
provide that all outstanding awards will vest upon any change of
control of our Company.
Limitation of Liability and Indemnification of Officers and
Directors
Maryland law permits us to include in our charter a provision
limiting the liability of our directors and officers to us and
our stockholders for money damages, except for liability
resulting from (i) actual receipt of an improper benefit or
profit in money, property or services or (ii) active and
deliberate dishonesty established by a final judgment and
material to the cause of action. Our charter contains a
provision that
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eliminates directors and officers liability to the
maximum extent permitted by Maryland law. In addition, we have
entered into indemnification agreements with each of our
executive officers and directors.
Maryland law also requires a corporation (unless its charter
provides otherwise, which our charter does not) to indemnify a
director or officer who has been successful, on the merits or
otherwise, in the defense of any proceeding to which he or she
is made, or threatened to be made, a party by reason of his or
her service in that capacity. Corporations are permitted to
indemnify their present and former directors and officers, among
others, against judgments, penalties, fines, settlements and
reasonable expenses actually incurred by them in connection with
any proceeding to which they may be made a party by reason of
their service in those or other capacities unless it is
established that:
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an act or omission of the director or officer was material to
the matter giving rise to the proceeding and: |
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was committed in bad faith; or |
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was the result of active and deliberate dishonesty; |
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the director or officer actually received an improper personal
benefit in money, property or services; or |
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in the case of any criminal proceeding, the director or officer
had reasonable cause to believe that the act or omission was
unlawful. |
A Maryland corporation may not, and we will not, indemnify a
director or officer for an adverse judgment in a suit by or in
right of the corporation or for a judgment of liability on the
basis that personal benefit was improperly received, unless in
either case a court orders indemnification and then only for
expenses.
In addition, Maryland law permits a corporation to, and we will,
advance reasonable expenses to a director or officer upon
receipt of:
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a written affirmation by the director or officer of his good
faith belief that he or she has met the standard of conduct
necessary for indemnification; and |
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a written undertaking by the director or on the directors
behalf to repay the amount paid or reimbursed by the corporation
if it is ultimately determined that the director did not meet
the standard of conduct. |
Our Bylaws obligate us, to the fullest extent permitted by
Maryland law, to indemnify and, without requiring a preliminary
determination of the ultimate entitlement to indemnification,
pay or reimburse reasonable expenses in advance of final
disposition of a proceeding to:
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any present or former director or officer who is made, or
threatened to be made, a party to the proceeding by reason of
his or her service in that capacity; or |
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any individual who, while serving as our director or officer and
at our request, serves or has served another corporation, real
estate investment trust, partnership, joint venture, trust,
employee benefit plan or any other enterprise as a director,
officer, partner or trustee and who is made, or threatened to be
made, a party to the proceeding by reason of his or her service
in that capacity. |
Our Bylaws also obligate us to indemnify and advance expenses to
any person who served a predecessor of ours in any of the
capacities described above and to any person who served as an
employee or agent of us or our predecessor.
The partnership agreements of our Operating Partnership and
University Towers Partnership provide that we, as general
partner of our Operating Partnership and University Towers
Partnership, and our officers and directors are indemnified to
the fullest extent permitted by law.
Insofar as the foregoing provisions permit indemnification of
directors, officers or persons controlling us for liability
arising under the Securities Act of 1933 (the Securities
Act), the SEC has indicated that
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this indemnification is against public policy as expressed in
the Securities Act and is therefore unenforceable.
Compensation Committee Interlocks and Insider
Participation
We did not have a Compensation Committee in 2004. The following
non-employee directors are the current members of the
Compensation Committee of the Board of Directors:
Messrs. Barrow and Cahill and Dr. Ford. To our
knowledge, there are no interlocking relationships involving
members of the Compensation Committee or other directors
requiring disclosure in this Proxy Statement.
Section 16(a) Beneficial Ownership Reporting
Compliance
Section 16(a) of the Securities Exchange Act of 1934
requires our directors and executive officers and persons who
own beneficially more than 10% of our Common Stock to file
reports of ownership and changes in ownership of such stock with
the SEC. Our directors and executive officers were not required
to comply with Section 16(a) filing requirements until
January 2005.
RELATED PARTY TRANSACTIONS
Benefits Received by our Executive Officers in our Formation
Transactions
Each of our Named Executive Officers, as well as Wallace L.
Wilcox, our Senior Vice President of Construction and
Engineering, had a direct or indirect interest in certain of the
assets that we acquired on January 31, 2005 in our
formation transactions. Each of Messrs. Bower, Brown,
Cardwell, Harris, Hickey and Wilcox had a direct or indirect
interest in Allen & OHara Education Services,
Inc., which is our management company subsidiary, and in our
properties known as The Reserve at Athens, Players Club,
NorthPointe, The Reserve at Clemson, College Station and The
Gables, each of which we acquired on January 31, 2005. In
addition, Messrs. Bower and Hickey held an indirect
interest in the University Towers property that we also acquired
on January 31, 2005. We paid these officers and directors
aggregate consideration of $19.9 million in the form of
$2.8 million in cash, Operating Partnership units having a
value of approximately $14.0 million and University Towers
Partnership units having a value of approximately
$3.1 million. We also entered into a registration rights
agreement with all of the persons who received Operating
Partnership units in connection with the acquisition of our
initial assets, including certain of our officers and directors.
These agreements entitle unit holders to customary registration
rights, including demand and piggyback registration rights, with
respect to the shares of Common Stock that may be received upon
a conversion of the Operating Partnership units.
Shared Services Agreement
Pursuant to our formation transactions, which occurred on
January 31, 2005, we acquired the student housing business
of Allen & OHara, Inc., a company that is
wholly-owned by Paul O. Bower, our Chairman, Chief Executive
Officer and President. Prior to the completion of our formation
transactions, Allen & OHaras student
housing business shared the cost of certain common services with
Allen & OHaras hotel properties operations,
which we did not acquire and which continue to be operated by
Allen & OHara. These services include human
resources, information technology, accounting, legal, payroll,
office space, office equipment and furniture and certain
management personnel. The costs allocable to the hotel
operations of Allen & OHara totaled
$1.1 million in 2003, $1.6 million in 2002 and
$1.4 million in 2001. We have entered into a shared
services agreement with Allen & OHara to provide
these services to Allen & OHara for the benefit
of its hotel business in exchange for reimbursement to us of the
fair value of the services performed, which we anticipate will
be approximately $1.0 million per year. Because
Mr. Bower is the sole stockholder of Allen &
OHara, he will realize any of the economic benefit of this
agreement that is realized by Allen & OHara. As a
result of this agreement with Allen & OHara,
there will be conflicts of interests between our interests and
the interests of Mr. Bower related to his ownership of
Allen & OHara.
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Employment Agreements
We have also entered into employment agreements with each of our
Named Executive Officers as described elsewhere in this Proxy
Statement. These agreements provide for salary, bonuses and
other benefits, including, potentially, severance benefits upon
a termination of employment, as well as for grants of options,
restricted stock and profits interest units, cash bonuses and
performance awards.
AUDIT COMMITTEE REPORT
The Audit Committee is directly responsible for the appointment,
compensation and oversight of the Companys independent
auditors. In this regard, the Audit Committee pre-approves all
audit services and non-audit services to be provided to the
Company by its independent auditor. The Audit Committee may not
approve any service that individually or in the aggregate may
impair, in the Audit Committees opinion, the independence
of the independent auditor.
The Audit Committee currently consists of Messrs. Churchey
(Chairman), Barrow and Cahill, all of whom meet the independence
requirements of the NYSE. During fiscal 2005, the Board of
Directors developed a charter for the Audit Committee, which was
approved by the Board of Directors on January 24, 2005 and
ratified by the Companys independent directors on
February 8, 2005. The complete text of the charter is
attached as Annex A hereto.
In overseeing the preparation of the Companys financial
statements, the Audit Committee met with both management and the
Companys independent auditors to review and discuss the
financial statements prior to their issuance and to discuss
significant accounting issues. Management advised the Audit
Committee that all financial statements were prepared in
accordance with generally accepted accounting principles, and
the Committee discussed the statements with both management and
the independent auditors. The Audit Committees review
included discussion with the independent auditors of matters
required to be discussed pursuant to Statement on Auditing
Standards No. 61 (Communication with Audit Committees).
With respect to the Companys independent auditors, the
Audit Committee discussed with Deloitte & Touche LLP,
among other things, matters relating to its independence,
including the disclosures made to the Audit Committee as
required by the Independence Standards Board Standard No. 1
(Independence Discussions with Audit Committees).
Based on these reviews and discussions, the Audit Committee
recommended to the Board of Directors that the Companys
audited financial statements be included in the Companys
Annual Report on Form 10-K for the fiscal year ended
December 31, 2004.
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Audit Committee |
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Randall L. Churchey, Chairman |
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Monte J. Barrow |
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William J. Cahill, III |
The foregoing report shall not be deemed incorporated by
reference by any general statement incorporating by reference
this proxy statement into any filing under the Securities Act of
1933, as amended, or under the Securities Exchange Act of 1934,
as amended, except to the extent that we specifically
incorporate this information by reference, and shall not
otherwise be deemed filed under such Acts.
14
PROPOSAL 2
RATIFICATION AND SELECTION OF INDEPENDENT AUDITORS
On February 8, 2005, the Board of Directors appointed the
accounting firm of Deloitte & Touche LLP to serve as
its independent auditor for the fiscal year ending
December 31, 2005. The appointment of this firm was
recommended to the Board of Directors by the Audit Committee. A
proposal to ratify that appointment will be presented at the
Annual Meeting. Representatives of Deloitte & Touche
LLP are expected to be present at the Annual Meeting. They will
have an opportunity to make a statement if they desire to do so
and will be available to respond to appropriate questions from
stockholders.
Audit and Non-Audit Fees
The following table presents the aggregate fees for professional
audit services rendered by Deloitte & Touche LLP for
the audit of our annual financial statements for the most recent
fiscal year ended December 31, 2004 and fees billed for
other services rendered by Deloitte & Touche LLP during
2004:
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2004 | |
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Audit Fees(1)
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$ |
1,053,319 |
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Audit-Related Fees(2)
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122,000 |
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Tax Fees(3)
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299,860 |
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All Other Fees
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TOTAL FEES
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$ |
1,475,179 |
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(1) |
Amount consists of (a) $785,084 for audits of the combined
financial statements of our predecessor entities for the nine
months ended September 30, 2004 and for the years ended
December 31, 2003, 2002 and 2001, and review of unaudited
quarterly financial information for 2003 and 2002 in conjunction
with our initial public offering, (b) $196,235 for audits
of the combined statements of certain revenues and certain
expenses of the JPI Portfolio for the nine months ended
September 30, 2004 and the year ended December 31,
2003 in conjunction with our initial public offering,
(c) $18,000 for audits of our consolidated financial
statements for the period July 12, 2004 (date of formation)
through September 30, 2004 and of the balance sheet as of
July 12, 2004, and (d) $54,000 for audits of the
financial statements of National Development/Allen &
OHara CUPA, LLC for the period April 1, 2003 (date
operations commenced) to December 31, 2003 and of
Hines/AOES, LLC for the year ended December 31, 2001. |
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(2) |
Amount consists of (a) $97,000 for SEC-related audit
services, including review of our initial public offering
registration statement and related amendments, issuance of
consents and review of our unaudited pro forma financial
information, (b) $15,000 for reviews of our predecessor
entities unaudited combined financial statements for the
six months ended June 30, 2004 and 2003, and
(c) $10,000 for the review of the combined statement of
certain revenues and certain expenses of the JPI Portfolio for
the six months ended June 30, 2004. |
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(3) |
Amount represents fees for tax services in connection with the
formation transactions that occurred upon the consummation of
our initial public offering. |
The Audit Committee has determined that the provision of
non-audit services by Deloitte & Touche LLP is
compatible with maintaining the independent auditors
independence.
The Board of Directors recommends a vote FOR
ratification of the selection of independent auditors.
STOCKHOLDER PROPOSALS
In order for a stockholder to bring any business or nominations
before the Annual Meeting, certain conditions set forth in
Section 11 of our Bylaws must be complied with, including,
but not limited to, delivery of notice to us prior to the date
of the mailing of this Proxy Statement. Rules of the SEC require
15
that any proposal by a stockholder for consideration at the 2006
Annual Meeting of Stockholders must be received by us no later
than December 30, 2005, if any such proposal is to be
eligible for inclusion in our proxy materials for our 2006
Annual Meeting. Under such rules, we are not required to include
stockholder proposals in our proxy materials unless certain
other conditions specified in such rules are met.
COMMUNICATION WITH DIRECTORS
We have established procedures for stockholders or other
interested parties to communicate directly with our Board of
Directors. Such parties can contact the board by mail at:
Education Realty Trust, Inc. Board of Directors, 530 Oak
Court Drive, Suite 300, Memphis, Tennessee 38117. All
communications made by this means will be received directly by
the chairman of the Audit Committee.
2004 ANNUAL REPORT
Our Annual Report to Stockholders is being mailed along with
this Proxy Statement. Our Annual Report to Stockholders and
Annual Report on Form 10-K for the fiscal year ended
December 31, 2004, as filed with the SEC, are available on
our website at www.educationrealty.com or upon written
request by writing to Education Realty Trust, Inc., 530 Oak
Court Drive, Suite 300, Memphis, Tennessee 38117. Neither
the Annual Report to Stockholders nor the Annual Report on
Form 10-K for the fiscal year ended December 31, 2004
is to be treated as part of the proxy solicitation materials or
as having been incorporated herein by reference.
OTHER MATTERS
Our management is not aware of any other matter to be presented
for action at the Annual Meeting other than those mentioned in
the Notice of Annual Meeting of Stockholders and referred to in
this Proxy Statement. However, should any other matter requiring
a vote of the stockholders arise, the representatives named on
the accompanying Proxy will vote in accordance with their best
judgment as to the interests of the Company and our stockholders.
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BY ORDER OF THE BOARD OF DIRECTORS, |
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Randall H. Brown |
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Secretary |
16
ANNEX A
EDUCATION REALTY TRUST, INC.
AUDIT COMMITTEE CHARTER
Adopted January 24, 2005
I. STATEMENT OF PURPOSE
The Board of Directors appoints an Audit Committee to represent
and assist the Board of Directors in discharging its
responsibilities relating to the accounting, reporting and
financial practices and legal compliance of the Company and its
subsidiaries. The Audit Committee has general responsibility for
oversight of the accounting and financial processes of the
Company and its subsidiaries, including oversight of the
integrity of the Companys financial statements, the
Companys compliance with legal and regulatory
requirements, the qualification and independence of the
Companys auditors, the performance of the Companys
internal audit function and independent auditors, and the
preparation of the report that the Securities and Exchange
Commission (the SEC) requires to be included in the
Companys annual proxy statement or, if the Company does
not file a proxy statement, the Companys annual report.
Consistent with this function, the Audit Committee should
encourage continuous improvement of, and should foster adherence
to, the Companys policies, procedures and practices at all
levels. The Audit Committee should also provide an open avenue
of communication among the independent auditors, financial and
senior management, members of the internal auditing team and the
Board of Directors.
II. COMMITTEE MEMBERS
The Audit Committee shall have at least three members appointed
by the Board of Directors with one member appointed as
chairperson. The Audit Committee shall consist entirely of
independent members of the Board of Directors.
Independent means a director who (i) satisfies
all criteria for independence established by the SEC,
(ii) meets the New York Stock Exchange (the
NYSE) definition of independence
(including all criteria imposed with respect to service on an
audit committee) and (iii) is otherwise free from any
relationship that, in the opinion of the Board of Directors,
would interfere with the exercise of his or her independent
judgment as a member of the Audit Committee, all as determined
by the Board of Directors.
Each member of the Audit Committee must be financially literate,
or must become financially literate within a reasonable period
of time, and at least one member of the Audit Committee must
have accounting or related financial management expertise and
qualify as an audit committee financial expert as
defined in Item 401(h) of Regulation S-K, each as
determined by the Board of Directors. The identity of at least
one member of the Audit Committee determined to have such
experience shall be disclosed in the Companys periodic
filings made with the SEC.
The members of the Audit Committee shall be elected by the Board
of Directors at each annual meeting of the Board of Directors or
until their successors shall be duly elected and qualified.
Unless a chair is elected by the full Board of Directors, the
members of the Audit Committee may designate a chair by majority
vote of the full Audit Committee.
III. POWERS, DUTIES AND
RESPONSIBILITIES
In carrying out its intended purpose, the Audit Committee shall
have the powers, duties and responsibilities delegated to it by
the Board of Directors as set forth below. The Audit Committee
shall:
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Services of Independent Auditors |
A. Have direct responsibility for appointing and overseeing
a public accounting firm registered with the Public Company
Accounting Oversight Board to serve as the Companys
independent auditors and to perform the Companys annual
audit (subject, if applicable, to stockholder ratification).
This responsibility
A-1
shall include the direct authority to retain and terminate such
independent auditors, the sole authority to approve the terms
and conditions of all audit engagements as well as all
significant non-audit engagements with such independent
auditors, and the sole authority to determine the compensation
to be paid to such independent auditors and to require the
Company to provide funding for the payment of such compensation.
This authority may not be delegated to management (although the
Audit Committee may obtain input from management).
B. Oversee the work performed by the Companys
independent auditors (including resolution of disagreements
between management and the independent auditors regarding
financial reporting). Such independent auditors shall report
directly to the Audit Committee and shall be ultimately
accountable to the entire Board of Directors through the Audit
Committee.
C. Review with the independent auditors the scope of the
audit, pre-approve the audit services (which may entail
providing comfort letters in connection with securities
underwritings) to be performed by the independent auditors, and
review the results of the annual audit examination and any
reports of the independent auditors with respect to the
Companys financial statements or policies.
D. Pre-approve all non-audit services provided to the
Company by the independent auditors. In no event shall the Audit
Committee engage the Companys independent auditor to
perform any service enumerated in Section 201(a) of the
Sarbanes-Oxley Act of 2002, except as may otherwise be provided
by law or regulation, or approve any non-audit service that the
SEC, NYSE or other applicable regulatory authority determines is
impermissible. Non-audit services that constitute less than 5%
of the revenues paid by the Company and its subsidiaries to the
independent auditors may be approved by the Audit Committee (or
one or more members authorized by the Audit Committee) after the
services are commenced but before the completion of the audit,
provided that such services were not recognized by the
Company at the time of the engagement to be non-audit services
and such services are promptly brought to the attention of the
Audit Committee. The Audit Committee shall ensure that the
approval of non-audit services is disclosed in the public
reports that the Company is required to file with the SEC.
E. Review information, including written statements from
the independent auditors, concerning any relationship between
the auditors and the Company or any other relationships that may
adversely affect the independence of the auditors and
periodically assess the independence of the Companys
auditors as set forth in Independence Standards Board Standard
No. 1 and the rules, regulations and standards of the SEC
and the NYSE. The Audit Committee shall, at least annually,
obtain and review a report by the Companys independent
auditors describing: (1) the firms internal
quality-control procedures; (2) any material issues raised
by the most recent internal quality-control review, or peer
review, of the audit firm, or by any inquiry or investigation by
governmental or professional authorities, within the preceding
five years, respecting one or more independent audits carried
out by the firm, and any steps taken to deal with any such
issues; and (3) all relationships between the independent
auditors and the Company. The Audit Committee should evaluate
the lead partner of the independent audit firm and whether such
independent audit firm should be rotated, and present its
conclusions to the Board of Directors.
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Audit Practices and Financial Reporting Matters |
F. Obtain and review all reports and other information that
the independent auditors are required by law, rule or regulation
to submit to the Audit Committee, including periodic reports on
(1) all critical accounting policies and practices to be
used by the Company, (2) all material alternative
treatments of financial information within generally accepted
accounting principles in effect from time to time
(GAAP) that have been discussed with management, the
ramification of the use of such alternative disclosures and
treatment, and the treatment preferred by the independent
auditors, and (3) other material written communications
between the independent auditors and management of the Company,
such as any management letter or schedule of unadjusted
differences.
G. Meet to review and discuss with management and the
independent auditors the Companys annual audited financial
statements and quarterly financial statements, including a
discussion of the Companys disclosures under
Managements Discussion and Analysis of Financial
Condition and Results of
A-2
Operations and a discussion with the independent auditors
of their judgments as to the quality of the Companys
accounting principles.
H. Review with management and the independent auditors the
results of any significant matters identified as a result of the
independent auditors interim review procedures prior to
the filing of each Form 10-Q or as soon thereafter as
possible. The Audit Committee may delegate this function to one
or more of its members having sufficient accounting or financial
management expertise to perform such review.
I. Discuss, at least generally, earnings press releases and
financial information and earnings guidance provided to analysts
and rating agencies.
J. Establish guidelines for the Companys internal
audit function, review the qualifications, appointment,
replacement, reassignment and dismissal of senior management
members of the Companys internal audit team, review the
annual program and schedule for the Companys internal
audits, review audit reports submitted by the internal auditing
staff and, at least quarterly, review the adequacy of the
Companys internal controls.
K. Review changes in the accounting policies of the Company
and accounting and financial reporting proposals that may have a
significant impact on the Companys financial reports, and
make reports on the foregoing to the Board of Directors.
L. Regularly review with the independent auditors any audit
problems or difficulties and managements response,
including any restrictions on the scope of the independent
auditors activities or access to information and any
significant disagreements with management. This review should
also include a discussion of the responsibilities, budget and
staffing of the Companys internal audit function.
M. Meet separately and periodically with management,
internal auditors (or other personnel responsible for the
internal audit function) and independent auditors in connection
with the performance of its oversight function.
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Company Governance Policies and Compliance |
N. Prepare the report that SEC rules require to be included
in the Companys annual proxy statement or, if the Company
does not file a proxy statement, the Companys annual
report.
O. Establish clear policies for the Company to follow in
hiring employees or former employees of the independent auditors
(which may include a prohibition on such hiring). Any such
policies should consider the restriction that no registered
public accounting firm may audit the Company if the
Companys chief executive officer, chief financial officer,
chief accounting officer, controller or other persons serving
similar functions were employed by the accounting firm and
participated in the Companys audit during the one year
prior to commencement of the audit.
P. Discuss with management policies with respect to
financial risk assessment and management, including guidelines
to govern the process by which the Company undertakes financial
risk assessment and management. Such discussion should include
the Companys major financial risk exposures and the steps
management has taken to monitor and control such exposures.
Q. Conduct an annual performance evaluation of the Audit
Committee including a review of: (1) major issues regarding
accounting principles and financial statement presentations,
including any significant changes in the Companys
selection or application of accounting principles, and major
issues as to the adequacy of the Companys internal
controls and any special audit steps adopted in light of
material control deficiencies; (2) analyses prepared by
management and/or the independent auditors setting forth
significant financial reporting issues and judgments made in
connection with the preparation of the financial statements,
including analyses of the effects of alternative GAAP methods on
the financial statements; (3) the effect of regulatory and
accounting initiatives, as well as off-balance sheet structures,
on the financial statements of the Company; (4) the type
and presentation of information to be included in earnings press
releases (paying particular attention to any use of pro
forma, or adjusted non-
A-3
GAAP, information), as well as review any financial information
and earnings guidance provided to analysts and rating agencies;
and (5) the adequacy of the Audit Committee Charter.
R. Review with management and the independent auditors any
correspondence with regulators or governmental agencies and any
employee complaints or published reports that raise material
issues regarding the Companys financial statements or
accounting policies. In connection therewith, the Audit
Committee shall establish procedures for (1) the receipt,
retention and treatment of complaints received by the Company
regarding accounting, internal accounting controls or auditing
matters, and (2) the confidential, anonymous submission by
employees of the Company of concerns of questionable accounting
or auditing matters.
S. Review and update periodically the Companys
Business Conduct and Compliance Program, oversee
managements policies and systems to enforce such program
and advise the Board of Directors with respect to the
Companys policies and procedures regarding compliance with
applicable laws and regulations.
T. Have the authority to cause the Company to reimburse the
Audit Committee for all ordinary administrative expenses that
are necessary or appropriate in carrying out its duties.
U. Have the ability (but not the obligation) to conduct or
authorize, if it considers appropriate, investigations into any
matters within the scope of its responsibilities.
V. Have the authority (without separate approval from the
Board of Directors) to obtain advice, services and assistance
from outside legal, accounting or other advisors, as the Audit
Committee deems necessary to assist it in carrying out its
responsibilities, to determine the compensation for any such
advisors, and to receive from the Company funding in an amount
that is appropriate as determined by the Audit Committee to pay
for such advisors.
W. Perform such activities consistent with this Charter,
the Companys bylaws and applicable law as the Board of
Directors or the Audit Committee deems necessary or appropriate.
X. Otherwise make regular reports and recommendations to
the Board of Directors within the scope of its functions. The
Audit Committee should review with the Board of Directors any
issues that arise with respect to the quality and integrity of
the Companys financial statements, the Companys
compliance with legal and regulatory requirements, the
qualification and independence of the Companys auditors,
and the performance of the Companys internal audit
function and independent auditors.
IV. SCOPE OF DUTIES
While the Audit Committee has the responsibilities and the
authority set forth in this Charter, it is not the duty of the
Audit Committee to plan or conduct audits or to determine that
the Companys financial statements are complete and
accurate and are in accordance with GAAP. This is the
responsibility of management and the independent auditors. Nor
is it the duty of the Audit Committee to assure compliance by
the Company or its subsidiaries with laws and regulations and
the Business Conduct and Compliance Program.
V. COMMITTEE MEETINGS
The Audit Committee will meet at least four times annually, or
more often as it deems necessary or appropriate, in its
judgment, either in person or telephonically, and at such times
and places as the Audit Committee determines. Periodically, as
it deems appropriate, the Audit Committee (or designated members
thereof, if appropriate) will meet in private sessions with the
independent auditors, the Companys chief financial officer
and with the senior manager(s) of the Companys internal
audit functions regarding any matters that the Audit Committee
or any of these groups believe should be discussed, including
any matters within the scope of the Audit Committees
responsibilities. The
A-4
chairperson of the Audit Committee, a majority of the members of
the Audit Committee or the Companys chief executive
officer may call a special meeting of the Audit Committee. The
person or persons authorized to call special meetings of the
Audit Committee may fix any place as the place for holding any
special meeting called by them. The majority of the members of
the Audit Committee shall constitute a quorum for Audit
Committee meetings and, unless otherwise required by this
Charter of the Companys bylaws, action may be taken by
majority vote of the members present at such meetings.
A-5
EDUCATION REALTY TRUST, INC.
530 Oak Court Drive, Suite 300
Memphis, Tennessee 38117
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF
DIRECTORS
The undersigned hereby appoints Paul O. Bower and Randall H.
Brown, or either of them, with full power of substitution, as
proxy to represent and vote all the shares of common stock, $.01
par value per share, of Education Realty Trust, Inc. held of
record by the undersigned as of the close of business on
April 1, 2005, at the Annual Meeting of Stockholders to be
held on May 25, 2005 or any adjournment or postponement
thereof, as designated on the reverse side hereof and in their
discretion as to other matters.
Please sign exactly as your name appears on the reverse side.
When shares are held by joint tenants, both should sign. When
signing as attorney, as executor, administrator, trustee or
guardian, please give full title as such. If shares are held by
a corporation, please sign in full corporate name by authorized
officer. If shares are held by a partnership, please sign in
partnership name by authorized person.
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The shares represented by this Proxy will be voted as directed by the undersigned. If no direction is given when the duly executed Proxy is returned, such shares will be voted FOR all nominees in Proposal 1 and FOR Proposal 2. |
I PLAN TO ATTEND THE MEETING o |
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The Board of Directors Recommends a vote FOR all
nominees in Proposal 1 and FOR
Proposal 2.
(Continued and to be signed on reverse side.)
Proposal 1 Election of the following
Nominees as Directors:
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FOR all Nominees listed at right (except as marked to the
contrary) o
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WITHHELD
for all Nominees listed at right
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Nominees: Paul O. Bower Monte J.
Barrow William J. Cahill, III
Randall L. Churchey John L. Ford |
(Instruction: To withhold authority to vote for any
individual nominee, strike a line through the nominees
name above.)
Proposal 2 Ratification of appointment
of Deloitte & Touche LLP as the Companys
independent auditors for the fiscal year ending
December 31, 2005.
For Against Abstain
o o o
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PLEASE MARK YOUR CHOICE LIKE THIS X IN BLUE OR BLACK INK |
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Date |
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Signature |
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Signature if held jointly |
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Please mark, date and sign as your name appears above and return
in the enclosed envelope. |